Brooks Administration & Office Support Job Listings

Caregiver Manager (napa county)

796 Lincoln Ave, Napa, CA 94558, USA

Join our team of active seniors as a Caregiver Manager! We’re looking for a proactive, organized, and compassionate Caregiver Manager to lead our caregiver recruitment, onboarding, and retention efforts. You’ll play a critical role in growing and supporting a high-performing team that delivers exceptional in-home care. This is a dynamic role that combines people operations, compliance oversight, and systems management in a mission-driven environment. Position: Caregiver Manager Location: Napa or Sonoma Rate: $22-26/hour DOE We Offer: - Flexible hours - Meaningful work that positively impacts your community - Ongoing training and support, as well as growth opportunities - Supportive and friendly team environment - Cell phone reimbursement What You'll Do: Recruitment & Hiring - Own the full caregiver recruitment lifecycle, from screening to onboarding - Conduct phone screens and in-person interviews - Manage reference checks and hiring decisions - Ensure same-day follow-up and scheduling throughout the funnel - Work collaboratively with leadership to staff caregivers aligned with client needs Onboarding & Compliance - Coordinate background checks, TB testing, and Guardian system documentation - Set up caregivers in required systems (tech platforms, payroll, training portals) - Verify completion of onboarding, training, and compliance documentation - Manage caregiver orientation scheduling and logistics Retention & Engagement - Build and maintain strong relationships with caregivers - Handle day-to-day issues, schedule changes, and availability tracking - Launch and oversee employee engagement initiatives (e.g., newsletter, satisfaction survey, training series) - Partner with leadership on caregiver matching, training needs, and retention strategies Process & Systems Development - Document, refine, and optimize all caregiver-related workflows - Build out a comprehensive manual for your role and consider automation tools (e.g., AI for onboarding tracking or applicant CRM) - Develop systems to track hiring funnel, onboarding status, and caregiver compliance - Collaborate on dashboards and reporting for ongoing performance monitoring What You Bring: - Detail orientation and follow-through: You manage multiple moving parts with precision, proactively surfacing issues and closing loops. - Excellent communicator:You convey warmth and professionalism across phone, email, and in-person interactions—always typo-free and on-brand. - Process thinker & systems optimizer: You love improving workflows and building scalable, efficient systems. - Experienced interviewer: You know how to spot talent, manage candidate expectations, and make thoughtful hiring decisions with confidence. - Self-aware and growth-oriented: You regularly reflect on your performance, take feedback well, and seek out ways to improve. - Basic HR knowledge: You understand lawful hiring practices and bring a people-first approach to managing compliance and employee engagement. We hold our staff in high esteem and work hard to ensure they feel valued and cared for in the same way we strive to provide for our clients. If you're excited to help grow and support a team that provides compassionate care in our community, we’d love to hear from you! Please email us at info@winecountryseniorcare.com with a short description of your interest and work history, and the best way we can contact you. Serving Benicia, Vallejo, American Canyon, Napa, Yountville, St. Helena, Santa Rosa, Sonoma, Petaluma, Sebastopol, and surrounding communities. License #284700015

$22-26

Looking to fill a position in our office for accounts receivable/AAP/i (fairfield / vacaville)

6735 Rambleton Dr, Vacaville, CA 95688, USA

Hello, we are looking for a full-time employee to fill a position in our office to help out with accounts, payables accounts, receivable, and invoicing must have strong experience working with Excel and QuickBooks and invoicing and Someone who is able to multitask Must have at least five years of experience Please call for more details

Negotiable Salary

*Leasing Consultant*160 Unit Apartment Community*Benefits! (Davis)

803 10th St, Davis, CA 95616, USA

First Pointe Management Group (FPMG) specializes in acquiring and developing distinctive properties. Our hands on management approach, professionalism and diverse portfolio enables us to create a unique position in the industry. Our in-house training department educates our new employees from the very beginning of their journey and ongoing with both in-person and web-based training allowing us to develop the most talented associates in the industry. We are currently searching for a friendly, energetic full time Leasing Consultant for our 160 unit apartment community located in Davis, CA. This exciting position requires you to encourage prospective residents to live at the community with engaging tours highlighting amenities, assisting current residents with exceptional customer service, and walking the community daily to ensure its’ aesthetics and safety. Must be reliable and dependable. Schedule: Tuesday- Friday 9am to 6pm; Saturday 9am to 5pm What You Will Bring (please apply if you meet these requirements): • 1 year of sales, administrative, hospitality/hotel, leasing or customer service experience • Computer proficiency in MS Office, and the ability to work in other computer software systems • Enthusiasm for learning new things is a must! Our Benefits That Benefit You: We encourage a vibrant and fun work environment and growth opportunities. FPMG provides eligible employees (and their families) with an opportunity to enroll in a variety of benefit programs, including medical, dental and vision insurance. We also provide a robust Employee Assistance Program for employees and some family members. Employees can enroll in our company’s flexible spending accounts, retirement savings plans, life, disability insurance and long-term care programs. Employees will accrue up to 80 hours annually of vacation and California paid sick leave. Will also enjoy nine paid holidays throughout the calendar year. #MP1 The salary range for this position is $20-23 per hour. Other compensation includes but is not limited to: leasing and renewal commissions, mileage reimbursement and if applicable housing discounts. The compensation that will be offered to the successful candidate will depend on factors such as the candidate’s experience and qualifications. Submit your resume through this link: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=b566c9e0-de1e-49a4-9464-b338295be70c&ccId=19000101_000001&jobId=528730&source=CC2&lang=en_US

$20-23

Join Our Team as a Human Resources Generalist! (Woodland)

1685 Tide Ct, Woodland, CA 95776, USA

Are you a data-driven HR professional with a passion for supporting employees and fostering a safe, productive workplace? We are seeking a dedicated and experienced Human Resources Generalist to join our dynamic team in Woodland, CA. This is a fantastic opportunity to make a significant impact by specializing in HR analytics, payroll, benefits, and workplace safety while supporting all core areas of Human Resources. If you are a proactive problem-solver with a knack for compliance and a desire to contribute to a thriving workforce, we encourage you to apply. What You'll Do: - Drive the Talent Journey: From recruiting and screening candidates to leading comprehensive onboarding programs, you will be instrumental in welcoming new talent and ensuring their successful integration into our team. - Master Payroll & Benefits: As the go-to expert for payroll, HRIS, and benefits administration, you will manage and audit payroll with precision using Kronos, administer our diverse benefits programs, and guide employees through open enrollment and inquiries. - Champion a Safe Workplace: You will play a key role in our company-wide safety initiatives, ensuring compliance with OSHA regulations, maintaining safety records, and coordinating essential training. - Leverage HR Analytics: Your strong data analysis skills will be crucial in collecting, analyzing, and reporting on key HR metrics to inform strategic decisions regarding turnover, engagement, and workforce planning. - Provide Core HR Support: You will be a trusted resource for a variety of HR functions, including compensation, leave management, performance, and employee relations, while also supporting internal and external audits. What You'll Bring: - A Bachelor’s degree in Human Resources, Business, or a related field. - A minimum of 5 years of progressive HR experience, with at least 2 years in a senior or lead capacity. - Fluency in Spanish is required. - Proven expertise in employment laws (FMLA, ADA, FLSA, OSHA, EEO, etc.). - Strong proficiency in Microsoft Excel and HRIS reporting (VLOOKUP experience is a must). - Exceptional professionalism, discretion, and integrity. - Excellent communication, organizational, and time-management skills. - A critical thinker with strong problem-solving abilities and sound judgment. Preferred Qualifications: - Experience in the manufacturing, logistics, or food processing industries. - Hands-on experience with Kronos (UKG). - An HR certification such as PHR or SHRM-CP. This is a full-time, onsite position in Woodland, CA. If you are ready to take the next step in your HR career and contribute to a company that values its employees, we would love to hear from you. About Western Foods: Are you passionate about shaping the future of food? At Western Foods, we are a leading, vertically integrated food-tech company dedicated to producing high-quality, non-GMO, and gluten-free grains, flours, and innovative ingredients. With a rich history stretching back to 1935 and a forward-thinking approach, we combine decades of expertise with cutting-edge technology to deliver excellence from seed to table. Why Work With Us? At Western Foods, we believe our people are our greatest asset. We are building a team of motivated, innovative, and dedicated individuals who are committed to making a difference. To Apply: Please submit your resume and a cover letter detailing your relevant experience. We look forward to reviewing your application! Absolutely no contact by recruiters, please.

$70,000-80,000

Dispatcher (Winters)

8893 Winters Rd, Winters, CA 95694, USA

Job Summary We are seeking a dedicated and detail-oriented Dispatcher to join our Distribution team. The Dispatcher will play a crucial role in coordinating transportation activities, ensuring timely delivery of product. This position requires strong organizational skills and the ability to handle multiple tasks efficiently in a fast-paced environment. The shift will cover 10:30 am to 6:30 pm with occasional overtime as the season demands. Duties Manage incoming and outgoing calls while demonstrating excellent phone etiquette. Utilize transportation management systems to schedule and dispatch drivers effectively. Perform data entry tasks related to shipments, including tracking and updating delivery statuses. Communicate with drivers to provide instructions, address concerns, and ensure adherence to schedules. Use Geographic Information Systems (GIS) to optimize routes for efficiency. Monitor logistics operations to identify potential issues and implement solutions proactively. Requirements Proven experience in dispatching or logistics is preferred but not mandatory. Strong phone etiquette and communication skills. Proficiency in data entry with attention to detail is required. Familiarity with transportation management software is a plus. Ability to work well under pressure while managing multiple priorities simultaneously. A proactive approach to problem-solving with strong organizational skills. If you are passionate about logistics and have the skills necessary to thrive in a dynamic environment, we encourage you to apply for this exciting opportunity as a Dispatcher. Everde Growers is a leader within the horticulture industry with a true coast-to-coast footprint consisting of over 6,700 acres in production encompassing 15 farm locations throughout Texas, Florida, California, and Oregon. Our superior growing methods and pruning practices ensure consistent high quality and availability, and our core values of safety, respect, integrity, innovation, teamwork, quality and accountability assure a culture of inclusivity, trust and fun! Job Type: Full-time Pay: From $18.00 per hour Expected hours: 40 per week Benefits: 401(k) Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Vision insurance Schedule: 8 hour shift Overtime Weekends as needed Work Location: In person

$18

Looking for bookkeeper/office personnel (Vacaville)

6735 Rambleton Dr, Vacaville, CA 95688, USA

Hello, we are looking for a full-time employee to fill a position in our office to help out with accounts, payables accounts, receivable, and invoicing must have strong experience working with Excel and QuickBooks and invoicing and Someone who is able to multitask

Negotiable Salary

$500 - Paid In-Person Focus Group (AUG 25-26)

17550 Co Rd 98, Woodland, CA 95695, USA

We are looking for NORTHERN CALIFORNIA residents to participate in a two-day IN-PERSON FOCUS GROUP on AUGUST 25 & 26. Compensation for participating will be $500 (paid by PayPal or Venmo). This focus group is scheduled to take place at a hotel in Sacramento; Continental Breakfast, lunch, and snacks will be provided. LINK TO APPLICATION: https://www.surveymonkey.com/r/XKY8BYX (Must be a resident of one of the following counties: Alpine, Amador, Butte, Calaveras, Colusa, El Dorado, Glenn, Lassen, Modoc, Mono, Nevada, Placer, Plumas, Sacramento, San Joaquin, Shasta, Sierra, Siskiyou, Stanislaus, Solano, Sutter, Tehama, Trinity, Yolo, or Yuba)

$500

Experienced Admin Needed- Part Time $30-$35 Hourly (napa county)

17 Del Rio Ct, St Helena, CA 94574, USA

We are looking for a part time administrative professional with experience to join our team in our St. Helena, CA office. The Administrative Assistant supports a small green industry Sales team. Some of the daily tasks include: scheduling appointments, managing phones, client coordination, AP/AR, maintaining the office environment as well as supplies and equipment, processing payroll, running various reports, attending meetings and recording minutes. A self-starter/motivated individual is a must. REQUIRES THE FOLLOWING SKILLS: Strong Customer Service Background Advanced Microsoft Office Detail Oriented Ability to work without the need of constant supervision Quick leaner Adaptability Excellent Time Management Skills Strong Communicator Bilingual-Spanish/English a plus

$30-35