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Commercial Property Management Assistant
Administrative Assistant | Commercial Property Management
We are seeking an organized, proactive Administrative Assistant to support a Commercial Property Manager in overseeing a portfolio of commercial buildings in the Denver area. This role is a key part of the property management team, serving as the eyes and ears of the Property Manager and ensuring day-to-day operations and tenant interactions run smoothly.
Position Overview:
The Administrative Assistant is responsible for tracking and updating property operations, coordinating routine and preventive maintenance, assisting with tenant communications, and maintaining organized records across multiple buildings. You’ll work closely with the Property Manager to monitor ongoing tasks, ensure timely follow-up, and support tenants and vendors with a professional and responsive approach.
Key Responsibilities:
- Administrative Support
- Monitor and respond to tenant communications (email, phone).
- Maintain and update task management systems daily.
- Organize shared email inboxes and archive inactive threads.
Tenant Relations:
- Coordinate quarterly tenant check-ins via email, phone, or in person.
- Assist with tenant onboarding and move-outs, including checklists and system registrations.
- Contribute to the Tenant Appreciation Program by helping plan periodic events or activities.
- Draft and distribute newsletters with building updates and maintenance notices.
Operations & Maintenance:
- Track and coordinate routine building inspections (fire systems, water systems, HVAC, elevators, solar, etc.).
- Help schedule and follow up on seasonal maintenance (e.g., HVAC turnovers, landscape, snow removal).
- Assist with obtaining vendor bids and renewing maintenance contracts (janitorial, utilities, elevator, etc.).
- Track and help manage capital improvement projects and communicate progress to tenants as needed.
Qualifications:
- Strong customer service skills.
- Strong organizational and time management skills.
- Excellent written and verbal communication.
- Ability to manage multiple priorities.
- Experience in property management, commercial real estate, or similar administrative roles preferred.
Work Environment:
This position is based in the South Denver area with regular office hours, occasional site visits to properties, and some flexibility to work remotely on administrative tasks as needed.
Benefits:
- Health, dental, and vision insurance
- 401k contribution
- Paid holidays
- Cellphone credit
- Healthy living credit
360 Inverness Dr S, Englewood, CO 80112, USA
$21/hour
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