NOW HIRING!!! IMMEDIATE NEEDS!!! (WIP Admin)

Customer Service/Office Logistics in 50 year established company. Process customer orders, answer phones & emails, organize contracts, assist as needed. M-F 11-5, Saturdays as needed 10-1. Must be familiar with Microsoft Office Suite & Quick Books. Salary negotiable and commensurate with skills. Must have clean background check and speak and write English fluently. Apply online at www.ArdsleyMusic.com.

Job Description – Administrative Assistant Reports To: President / CEO / Executive Management Employment Type: Full-Time Position Overview We are seeking a highly organized and proactive Administrative Assistant with experience to provide executive-level administrative and financial support to senior management. The ideal candidate will have a strong background in construction project coordination, office management, and basic accounting functions, with the ability to anticipate needs, handle sensitive information, and manage multiple priorities in a fast-paced environment. Key Responsibilities Executive Support - Provide high-level administrative support to the CEO and executive team. - Manage executive calendars, schedule meetings. - Assist with project documentation, submittals, RFIs, change orders, and contracts. - Track deadlines for bids, proposals, permits, and compliance reports. - Maintain records of subcontractor agreements, insurance certificates, and lien releases. - Coordinate with project managers, superintendents, and field staff to support smooth project execution. - Support compliance with safety regulations, prevailing wage requirements, and company policies. Accounting & Finance Support - Process accounts payable (A/P), including vendor invoices, subcontractor payments, and expense reimbursements. - Manage accounts receivable (A/R) by preparing client invoices and tracking payments. - Pay company bills and ensure all payments are processed on time. - Assist with project cost tracking and provide financial reports to management. - Collaborate with the accounting team or external CPA as needed. Office & Administrative Management - Maintain electronic and hard copy filing systems for project, financial, and company records. - Handle confidential information with discretion. - Liaise with vendors, subcontractors, and clients on behalf of executives. Qualifications • 3–5 years as an Administrative Assistant, preferably in a construction or related industry. • Associate’s or Bachelor’s degree preferred; equivalent work experience accepted. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); QuickBooks or similar accounting software experience is a plus. • Familiarity with construction management software (Procore, Bluebeam, Viewpoint, or similar) is highly desirable. • Familiarity with construction terminology, contracts, permits, compliance documents, and project workflows. • Strong organizational skills, attention to detail, excellent written/verbal communication, and the ability to multitask under deadlines. Key Attributes • Professionalism and discretion when handling sensitive information. • Strong problem-solving skills with a proactive mindset. • Ability to work independently and as part of a team. • Strong interpersonal skills to effectively communicate with executives, staff, clients, and subcontractors.

A virtual assistant job description outlines the role of a remote professional who provides administrative, technical, or creative support to clients, handling tasks such as email management, scheduling, data entry, online research, social media management, and customer service to improve business efficiency. The core responsibility is to perform these tasks from a remote location, such as a home office, to help individuals and companies streamline operations and focus on their primary business objectives. Typical Responsibilities A virtual assistant may perform a variety of tasks depending on the client's needs, including: Administrative Support: Managing emails, answering phones, scheduling appointments, arranging travel, and managing digital calendars. Data Management: Entering data, organizing contact lists, and maintaining digital records and databases. Communication: Handling customer inquiries and providing customer service, as well as assisting with company social media accounts. Research: Conducting online research to find information, identify leads, or gather data for reports. Content & Marketing: Creating content for social media, preparing presentations, and assisting with marketing efforts. Other Duties: Performing bookkeeping, technical support, or other specific skills as needed by the client. Key Skills To be effective in this role, a virtual assistant needs strong organizational, communication, and technical skills: Organizational Skills: Time management, task prioritization, and the ability to maintain digital files. Technical Proficiency: Familiarity with various online tools for communication, data management, and scheduling. Communication Skills: Professionalism in written and verbal communication, with proficiency in email, phone calls, and online platforms.

Looking for an easy, flexible way to make extra cash on the side? We’re offering a simple system where you can earn $100 for every couch sale you make through your own Facebook Marketplace account. Here’s how it works: We give you photos, descriptions, and delivery info for couches from our website (NY Couch). You post the listings to your Facebook Marketplace. If someone messages you, just reply with the info we provide (delivery times, product details, etc.). When a sale is made through your listing, you earn $100 commission. Time required: about 1 hour per week (sometimes less). Pay structure: $100 base per month $100 for every couch sale you close through your listings No heavy lifting, no deliveries, no cold calls. Just a simple way to earn extra side cash with almost no effort. Perfect for anyone with an active Facebook account looking for some part-time income. Requirements: Ideally have some ratings already on facebook marketplace 👉 Apply today by replying to this ad with your name and Facebook Marketplace link

Golden Class Limo is specialized in professional limousine transportation services in the tri-state area. Our services include Airport Transportation, Transportation for Meetings & Events, Hourly Service, Group Transportation and Corporate Transportation. Job Description • Generate and track invoices and make payments. • Ensure clients are billed correctly for the services offered. • Follow up invoices sent to clients or affiliates. • Communicate with clients/affiliates to answer invoices related questions. • Keep drivers’ files updated and well organized. • Help in coordinating events (greater). Requirements: • Basic understanding of billing and invoices. • Excellent organizational skills and attention to detail. • Excellent written and verbal communication skills. • Ability to follow verbal and written instructions. • Proficient in Microsoft Office Suite • Experience with accounting software; QuickBooks experience a plus Job Types: Full-time Pay: $17 up to $20 per hour For interview, please email your resume or reply to this post with your resume Address: 47-47 35th St, Long Island City, NY 11101

Looking for an easy, flexible way to make extra cash on the side? We’re offering a simple system where you can earn $100 for every couch sale you make through your own Facebook Marketplace account. Here’s how it works: We give you photos, descriptions, and delivery info for couches from our website (NY Couch). You post the listings to your Facebook Marketplace. If someone messages you, just reply with the info we provide (delivery times, product details, etc.). When a sale is made through your listing, you earn $100 commission. After two sales are completed within your first two weeks of being onboarded you will be also granted a $100/month base pay. Time required: about 1 hour per week (sometimes less). Pay structure: $100 base per month starting after your first sale is completed $100 for every couch sale you close through your listings No heavy lifting, no deliveries, no cold calls. Just a simple way to earn extra side cash with almost no effort. Perfect for anyone with an active Facebook account looking for some part-time income. Requirements: Ideally have some ratings already on facebook marketplace 👉 Apply today by replying to this ad with your name and Facebook Marketplace link