Entry-Level Accounting Assistant/Administrative Assistant (Hoover)

HOW TO APPLY PLEASE CLICK HERE TO APPLY We maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying. WHY YOU SHOULD APPLY Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Willingness to learn, grow, and collaborate with the team and company as a whole. Excellent verbal and written communication skills. A high level of discretion, ethics, and trustworthiness. Intermediate spreadsheet skills (preferred) Innovative thinking and a willingness to challenge existing methods where improvement is possible. Experience in bookkeeping / financial record keeping (preferred). Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred). The availability to work 40 hours per week from 9:00 am to 6:00 pm PST. A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers. YOUR DUTIES AND TASKS: Answer phones and emails. Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records. Resolve billing issues with clients and internal team members. Provide account access, usage reports, data analysis, and other ad hoc requests for team members. Support quality assurance checks of various internal and client facing reporting. Organize new client contracts, create invoices, and process client payments. Contribute to internal database maintenance, upkeep and data entry. Research, order, & distribute company-wide gifts (2-3 times per year). Organize company events, competitions, and special projects throughout the year. Facilitate company holiday, time off, and schedule variation calendars. YOUR DUTIES AND TASKS IF BASED IN LA: Handling mail pickup at Downtown LA office twice per week Scanning and organizing mail digitally Recording & depositing client payments Collecting and redistributing company office equipment from staff in region as needed (A valid driver’s license and reliable transportation in Los Angeles is required) HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

Perfect for college student or as a part-time second job (mill valley) This is a part-time position. Must also be available for holidays. Additional hours to be determined during holidays. We have multiple shifts available – please let me know which shifts you are interested in when applying: Mondays 6 pm - 11:30 pm Mondays 11:30 pm - 7:30 am Tuesdays 11:30 pm Thursdays 11:30 pm Sundays 3:30 pm - 11:30 pm Sundays 11:30 pm - 7:30 am Requirements: -Able to pass a background check -Pleasant telephone manner -Comfortable with working at a computer -Attention to detail with the ability to multi-task and prioritize work -Punctual and reliable Responsibilities include -Answering phone -Dispatching -Data entry If you're interested in this job position, please include your resume within the body of the email or as a PDF attachment only

We’re seeking a dependable Administrative Assistant & Warehouse Support member to join our small friendly Lighting Electrical Company. This role combines light warehouse duties with administrative work, ideal for someone who enjoys keeping operations organized and running efficiently. Position Overview: Provide administrative support for the scheduling team, including data entry and clear communication with vendors and team members. Help our technicians by ensuring the right parts are staged each day, maintaining accurate inventory, and keeping the warehouse organized. Assist with loading and unloading, occasional deliveries to job sites, and basic vehicle checks; you may also hook up trailers and scissor lifts as needed. Maintain a tidy, efficient warehouse. Qualifications: Valid California Drivers License with clean Motor Vehicle Record Work Authorization: Legal right to work in the United States. Ability to pass drug screening Requirements: 2 years of practical office experience Basic proficiency in office software, including Excel and typing. Experience with basic vehicle maintenance (e.g., checking fluid levels, tire wear, etc. is a plus. Experience with forklifts, pallet jacks and forklift certification is a plus. Ability to communicate courteously and professionally with vendors and team members. Excellent communication and phone etiquette This position requires some lifting up to 50 lbs. A knowledge of lighting and electrical parts is a plus. Ability to prioritize projects and work on multiple tasks simultaneously with attention to detail and accuracy. Key Responsibilities: Administrative, data entry Assisting the scheduling department Compile necessary paperwork, pull, stage and load parts for Technicians Delivering materials, equipment to job sites Inventory Management, ordering, receiving and restocking materials Vehicle Maintenance and Inspections: Basic prevention, maintenance of vehicles, check fluids Load and unload equipment, hook up trailers, scissor lifts. Record Keeping, verify packing slips, maintain organized files and accurate documentation. Maintain organization, keep the warehouse neat, clean, and efficient                   

We are an architectural design and construction management firm looking for a part-time administrative and production assistant wanting to begin or further a career in residential design and construction. We require an extremely computer literate individual. Your contributions to wonderful client experiences: - Project Logistics with clients and various sub-contractors - Tracking project progress and scheduling - Document management (printing, scanning, sending, etc.) - Travel to jobsites in the Bay Area to meet w/ tradespeople, courier documents, samples, etc. - Research of finishes, reporting and presenting of same Other tasks: - Executive Assistance - Light IT work (helping clients with computer literacy as needed) Physical Requirements: - Reliable transportation - 10 minute or less commute to San Rafael - The ability to lift at least 30 lbs Digital Requirements - The desire and ability to "lean into" and quickly learn new software - MUST be skilled in: Google Sheets and Docs Mac OS Google Drive OS Zoom operational settings / OS Research, recording, and tracking skills Working from near-zero email in-box using folders, not primarily search-reliant Other Digital Skills a plus: - AI Prompting - Adobe, Canva, Figma, or other graphics platforms - Light video editing Operational Requirements - Strong attention to detail - Diligent on follow-up, needs no reminding - Maintain a neat and orderly workspace - Participate and generate, not relax and wait We get paid to create beauty and cause things to occur in the world, and our clients expect we will do just that. Would you enjoy helping us with that? Position Details: - 20 hours weekly to start, flexible on times of day. Never evenings or weekends. - It is our focused intention to move you into a full-time position in the coming months - This is a 1099 position to start. There are no 1099 benefits aside from the inherent flexibility of hours. A full-time position will be on a W-2 basis with CA benefits. - In-house position. Working from home will never be an option. Please just don’t ever ask. - IRS standard mileage-based reimbursement for vehicle expenses, whether 1099 or W-2 Co-creating in a small firm, you will learn the entire design/build process in this position, especially useful if you are career-focussed in this industry. For those with even more extensive experience, your hourly rate will be commensurate with your demonstrated qualifications and proven fulfillment of responsibilities. Please send a resume in .pdf format to the craigslist email. Let's get you scheduled for an interview!

Position Overview The Frans Lanting Studio is seeking a highly organized Office Manager / Executive Assistant to manage its multifaceted operation from a modern studio/gallery in Santa Cruz, CA, four blocks from the Monterey Bay. The Studio is the home base of Frans Lanting, a world-renowned nature photographer, and his partner, writer and editor, Christine Eckstrom. Together they promote understanding about the natural world through images, stories, and projects that foster engagement with our living planet. Through their work and alliances, they create leverage for conservation efforts ranging from local initiatives to global campaigns. This full-time position requires someone who excels at juggling multiple responsibilities and changing priorities and likes working on inspiring projects in a small office environment with creative staff and outside talent. Responsibilities include support for studio projects, managing communications and calendars, and coordinating appearances, workshops, and exhibitions. Preferred Skill Set & Background · 5+ years’ experience as an Executive Assistant or Administrative/Office Manager · Familiarity with the photographic or publishing industries · Proficiency with Mac operating systems, Apple applications, and Microsoft Office products · Familiarity with Adobe products (Acrobat, Lightroom, and Photoshop) and FileMaker Pro · Familiarity with WordPress, MailChimp, and Square point of sale Before applying, please check www.lanting.com, www.BayofLife.net, and our Instagram accounts, @FransLanting and @ChristineEckstrom. Send a resume and cover letter to office@lanting.com describing the skills you would bring to the position. Applications without a cover letter will not be considered. Please, no phone calls.

We are a busy and fast-paced landscape design, construction, and maintenance company seeking a highly organized, proactive, and reliable Office Manager with strong HR experience. This multi award winning company is looking for someone to help oversee and optimize our day to day administrative procedures. As a key member of our leadership team, you will play a vital role in ensuring smooth office functionality, supporting field crews, and maintaining compliance with internal policies and procedures. If you thrive on organization, multitasking, and supporting a hardworking team, we want to hear from you! Key Responsibilities: Office & Operations Support: Manage office and field supplies and inventory Coordinate and track uniform distribution Ensure truck and tool maintenance is tracked and scheduled appropriately Maintain and update the company Operations Manual (OPS Manual) Maintain all company records Maintain business license renewals Administrative & Financial Tasks: Answer phones and direct inquiries to the appropriate manager Manage company calendar and ensure key deadlines are tracked and met Process deposits and handle petty cash responsibly Manage meetings such as safety meetings, harassment training Oversee insurance renewals Maintain Notices and postings (holiday, labor laws) Maintain OSHA compliance HR & Employee Support: Experience recruiting new employees Manage employee onboarding and offboarding processes New Employee Orientation Manage employee benefits, including PTO tracking, IRA, and healthcare enrollment Coordinate with providers and employees for workers’ compensation cases and claims Maintain up-to-date employee records, including status updates Keep the employee database current: Emergency contact list Birthday and anniversary calendar Employee contact list Support the company with legal compliance and staff communication Knowledge of current laws including wage and hour rules Ensure a positive and professional employee experience throughout all HR interactions Preferred Qualifications: Previous Office Manager or HR Assistant experience (construction industry a major plus) Bilingual (English/Spanish) strongly preferred Strong computer skills, including Microsoft Excel, Word, Outlook, Google Suite Excellent organizational, time management, and communication skills Ability to multitask and prioritize effectively in a fast-paced environment High attention to detail and discretion when handling confidential information