Office Admin (san mateo)

About Us - We are a healthcare group hiring: Administrative Assistant Duties: - Answer Phones - Meet with Clients - Schedule Appointments - Coordinate Members' appointments Ideal Candidate: - Bilingual (English + another language ) - Organized - Excellent Phone Etiquette - Background in healthcare (foreign doctor, foreign dentist, foreign nurse) - Excellent bedside manner - Detail Oriented Position is available Full Time or Part Time Position is an excellent opportunity for: - College Student - Grad School Student - Individual seeking a career in healthcare administration

Data Entry Clerk – Bronx, NY Pay: $21/hour Schedule: Monday–Friday, 7:00 AM – 3:00 PM We are seeking a detail-oriented Data Entry Clerk to join our team in the Bronx. This role requires accuracy, speed, and strong computer skills to support daily operations and ensure data is entered and maintained properly. Responsibilities: Accurately input and update data into internal systems and databases Review records for errors and make necessary corrections Maintain confidentiality of all information handled Assist with project-related tasks and support cross-functional teams as needed Requirements: Strong computer skills with proficiency in Microsoft Office (Excel, Word, Outlook) Excellent typing speed and attention to detail Strong organizational and time management skills Project management experience is a plus Ability to work independently and meet deadlines If you’re reliable, computer-savvy, and ready to bring strong organizational skills to our team, we’d love to hear from you! Please send resume to Recruiting@admiralstaffinginc.com if interested.

Remote Part-Time Scheduling/Customer Support Your Location: Remote Our Location: Brooklyn Employment Type: Part-Time (10-15 hours per week to start) Role Summary: We are a busy Brooklyn based pet care company seeking a highly organized and detail-oriented "Office Scheduler" to manage communication with clients, coordinate weekly schedules, and handle some evening schedule requests. This role is crucial for ensuring the smooth operation of our team. The ideal candidate must possess excellent communication and organizational skills and thrive in an autonomous, flexible remote environment. Key Responsibilities: * Act as the primary point of contact for client communication, ensuring all scheduling inquiries are handled professionally and promptly. * Manage and maintain our weekly calendar, scheduling appointments, and communication with clients via our internal scheduling software * Coordinate daily schedules for clients and staff, sending reminders, and updating notes. * Prioritize and finalize scheduling requests during designated shifts to prepare the full schedule for the following business day. Qualifications and Requirements * Experience in a scheduling, administrative assistant, or coordination role. * Proficiency with calendar management software. * Exceptional organizational skills and meticulous attention to detail are mandatory. * Excellent written and verbal communication skills; professional and clear communication is essential for client-facing interaction. * Ability to work independently, manage time effectively, and prioritize multiple tasks in a remote setting. * Flexibility to work some required early evening shifts (shifts typically required to cover finalization requests). * High school diploma or equivalent required; associate’s or bachelor’s degree preferred. Compensation and Benefits * Hourly rate of $25.00 per hour * Flexible, part-time schedule of 10-15 hours per week, including some early evening coverage. * We are a seasonal business so summers and holidays are less busy and require less hours * Remote position, allowing you to work from anywhere. * Opportunities for growth within the company based on performance How to Apply: Please submit your resume and a brief cover letter outlining your relevant scheduling experience and confirming your specific availability for occasional early evening hours to. We look forward to reviewing your application!

I’m looking for a personal assistant to manage weekly at-home tasks. Some work may be done virtually, but the majority of tasks must be completed in person. Must be able to consistently come onsite once or twice a week (near the Williamsburg/Bedford L stop) for 4-6 hours per week between 9-5 pm. Total monthly hours range from 10-16 hours. Strong preference for an assistant who can easily come to the neighborhood. My ideal candidate is a self-starter who is highly organized, has excellent communication skills, is detail-oriented, and is great with Google Docs, Google Sheets, and other online software. Ideally available for at least 6 months consistently. Responsibilities: Household Organization (Put away groceries, organize mail, organize closet) Light cleaning (laundry, vacuuming, taking out trash, wiping down counters, etc.) Run errands (dry cleaning, groceries, Amazon return drop-off) Water plants Customer Support Requirements: Can come to Williamsburg 1-2x a week 2-3 hours each time. Must pass a background check Must have a resume with relevant experience Must be a non-smoker Must be able to lift up to 25 pounds Must have excellent communication skills Must be organized, detail-oriented, consistent, and punctual Must have experience working remotely online Open to paid 2 hour trial to start. This is a 1099 position, paychecks delivered online. To apply: Please include a PDF resume with relevant experience and your answers to the following questions: Are you able to easily come to Williamsburg 1-2x a week for on site organization/tasks for 2-4 hours? If everything works out, how long can you see yourself working with me? Ideally I’m looking for someone 6 months to a year. How organized are you from a scale from 1-5 with 5 being obsessively organized? Are you ok with light cleaning tasks like vacuuming, laundry, and sweeping? Are you open to a paid 2 hour trial?

We are a boutique, high-end interior design firm in New York City seeking a detail-oriented, proactive Office Assistant to join our team. This role is ideal for someone with a background or strong interest in interior design who enjoys working in a creative, fast-paced environment and not afraid of getting their hands "dirty". What You’ll Do: • Manage day-to-day office, including mail, messengers, packages, organization of the space, etc. • Handle scheduling, errands, and vendor coordination • Organize and maintain material libraries and samples • Arrange pick-ups, deliveries, and client shipments • Support design team with presentations and documentation • Assist with filing, ordering, and general office management • Run and maintain the company’s online marketplace and bidding platform accounts (listings, updates, coordination) What We’re Looking For: • Strong work ethic, upbeat personality, and team-player attitude • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) • Bonus skills: Photoshop, AutoCAD, or other design software • Highly organized and self-motivated with excellent communication skills • Previous experience in a design-related field is a plus Compensation & Benefits: • Salary: $45,000–$50,000, based on experience and skills • Health insurance options available after six months of employment • A generous vacation package Why Join Us: You’ll be part of a small, collaborative office where your contributions are seen and valued. This role offers exposure to all aspects of a luxury design practice—perfect for someone looking to grow in the interior design industry while keeping an office running smoothly.

- Report to Queens office Every day - Parking/Public Transportation accessible -Assist in Bid Preparation - will teach as required -Work in Microsoft Outlook, Word, Excel ,File Explorer, Internet Explorer , Blue Book, Building Connected Adobe Acrobat, Bluebeam, to; - Download Drawings , Organize Files , Send out Invitation to Bid, Receive organize analyze Bids from subcontractors -Perform plan take-offs, measure ,count mechanical system components to ensure accurate project price estimation. *Review project plans and specifications to include all necessary job scope details in project pricing. *Work with the Lead Estimator to prepare and submit project bids *Interpret AE Team drawings *Perform Site visits as required for retrieval of field information prepare reports of field statuses *Obtain Working knowledge of HVAC drawings/designs of piping systems, ductwork, HVAC, process, layouts, etc.. *Experience & Requirement: *Complete computer skills:; Microsoft Office-Word, Excel & Outlook *1 year HVAC experience *1 year of estimating (required) *Autodesk Revit experience (preferred) *Mechanical aptitude; ability to understand mechanical ductwork systems and drawings (preferred)