Human Resources/Office Admin

We are seeking a proactive and organized Personal Assistant to support our CEO with administrative tasks, scheduling, and special projects. This part-time role is ideal for someone who enjoys variety and wants to contribute to a growing, family-focused practice. Responsibilities include: -Managing calendars, scheduling meetings, and handling email correspondence -Data entry and maintaining digital records -Assisting with recruitment and onboarding tasks -Supporting special events (setup, photos, cleanup) -General administrative support as needed Qualifications: -Strong organizational and communication skills -Proficiency with Google Workspace and Microsoft Office -Reliable, detail-oriented, and able to multitask -Prior administrative or assistant experience preferred Hours & Pay: Part-time, ~10–20 hours per week (with flexibility for events) Competitive hourly pay, based on experience If you are motivated, dependable, and eager to support a mission-driven organization, we’d love to hear from you. Please reply with your resume and a short note about why you’re interested.

Job Overview: We are seeking an experienced and highly organized Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office and ensuring smooth and efficient functioning. This is a key role that requires excellent organizational skills, strong attention to detail, and the ability to multitask effectively. Responsibilities: - Manage front desk operations, including greeting visitors, answering phone calls, and directing inquiries to the appropriate staff members. - Maintain office supplies inventory by checking stock levels, anticipating needs, placing orders, and verifying receipt of supplies. - Coordinate and schedule meetings, appointments, and travel arrangements for staff members. - Assist with event planning and coordination, including organizing company events. - Reconcile vendor statements with invoices for accuracy and make payments as needed. - Perform various administrative tasks such as data entry, filing, and record keeping. - Oversee office maintenance and ensure a clean and organized work environment. - Assist with budgeting and financial management tasks as needed. - Communicate effectively with staff members at all levels of the organization. - Pulling permits with local Building Departments (Clark County, City Of Vancouver, Cowlitz County, and City of Portland) - Keeping track of the installers timecard via internet app. - Ability to multi-task is key for this position. Qualifications: - Proven experience in office management or a similar role. - Strong organizational skills with the ability to prioritize tasks and meet deadlines. - Excellent front desk etiquette with a professional phone manner. - Proficiency in QuickBooks or similar accounting software. - Ability to manage vendor relationships effectively. - Strong administrative skills with attention to detail. - Excellent communication skills, both written and verbal. -Need someone reliable, that can be here everyday and on time. If you are a highly organized individual with a passion for office management, we would love to hear from you. Please email us your resume, if you have the experience we are looking for. Job Type: Full-time Salary: $18.50 - $23.50 per hour Expected hours: 40 per week Benefits: Paid time off Schedule: 8 hour shift - Monday-Friday 7am to 4pm (with 1 hour lunch)

HOW TO APPLY PLEASE CLICK HERE TO APPLY We maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying. WHY YOU SHOULD APPLY Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Willingness to learn, grow, and collaborate with the team and company as a whole. Excellent verbal and written communication skills. A high level of discretion, ethics, and trustworthiness. Intermediate spreadsheet skills (preferred) Innovative thinking and a willingness to challenge existing methods where improvement is possible. Experience in bookkeeping / financial record keeping (preferred). Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred). The availability to work 40 hours per week from 9:00 am to 6:00 pm PST. A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers. YOUR DUTIES AND TASKS: Answer phones and emails. Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records. Resolve billing issues with clients and internal team members. Provide account access, usage reports, data analysis, and other ad hoc requests for team members. Support quality assurance checks of various internal and client facing reporting. Organize new client contracts, create invoices, and process client payments. Contribute to internal database maintenance, upkeep and data entry. Research, order, & distribute company-wide gifts (2-3 times per year). Organize company events, competitions, and special projects throughout the year. Facilitate company holiday, time off, and schedule variation calendars. YOUR DUTIES AND TASKS IF BASED IN LA: Handling mail pickup at Downtown LA office twice per week Scanning and organizing mail digitally Recording & depositing client payments Collecting and redistributing company office equipment from staff in region as needed (A valid driver’s license and reliable transportation in Los Angeles is required) HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to our members of our team. The ideal candidate will possess exceptional multitasking abilities and a strong attention to detail, ensuring that all tasks are completed efficiently and effectively. This role requires a blend of administrative experience, personal assistant skills, and the ability to manage various projects simultaneously in a fast-paced environment. This role will be either in person in the Denver area or can be remote if in the Southwest Washington/Portland area with required in person meetings as needed. I am looking for someone local. Must be full time. Remote position with great benefits. Must reply with attached resume.

Hiring a Full Time Front Office Manager – Join the Best in Oceanside! Speedy Auto Tint Oceanside | Family-Owned | Fast-Growing | Top Rated 📍 Location: Oceanside, CA 92056 Start Date: Immediately Pay: starts at $23/hr + Bonuses We are seeking a full time, friendly, motivated and detail oriented Front Office Manager to join our Speedy Auto Tint family. This position plays a key role in delivering an exceptional customer experience, ensuring smooth operations at the front office and supporting our professional tinting team. Your will be: - Greeting customers and providing excellent customer service - Answering phones and scheduling appointments - Quoting customers and Selling - Processing Payments - Walking customers out and explaining process - Moving customer cars - Maintaining a clean, organized, and professional front office Qualifications: - Strong communication and organizational skills - Professional, friendly, and positive attitude - Comfortable with computers and basic office software - Experience in customer service, office management, or automotive industry a plus - Bilingual (English/Spanish) a plus, but not required We’re a family-owned business with a reputation for excellence and a passion for what we do. If you’re organized, good with people, and want to be part of a growing team – let’s talk!! 📞 Call or Text at 760.908.1118 📧 Or Email: Speedyautotintsd@gmail.com 📸 Check us out on Instagram: @SpeedyAutoTint_Oceanside

Hiring a Full Time Front Office Manager – Join the Best in Oceanside! Speedy Auto Tint Oceanside | Family-Owned | Fast-Growing | Top Rated 📍 Location: Oceanside, CA 92056 Start Date: Immediately Pay: starts at $23/hr + Bonuses We are seeking a full time, friendly, motivated and detail oriented Front Office Manager to join our Speedy Auto Tint family. This position plays a key role in delivering an exceptional customer experience, ensuring smooth operations at the front office and supporting our professional tinting team. Your will be: - Greeting customers and providing excellent customer service - Answering phones and scheduling appointments - Quoting customers and Selling - Processing Payments - Walking customers out and explaining process - Moving customer cars - Maintaining a clean, organized, and professional front office Qualifications: - Strong communication and organizational skills - Professional, friendly, and positive attitude - Comfortable with computers and basic office software - Experience in customer service, office management, or automotive industry a plus - Bilingual (English/Spanish) a plus, but not required We’re a family-owned business with a reputation for excellence and a passion for what we do. If you’re organized, good with people, and want to be part of a growing team – let’s talk!! 📞 Call or Text at 760.908.1118 📧 Or Email: Speedyautotintsd@gmail.com 📸 Check us out on Instagram: @SpeedyAutoTint_Oceanside