**Administrative Assistant / Data Entry Clerk**

Office Administrator for a long Established Construction Service Company Salary: $65,000 - $70,000 Key Responsibilities: - 10 year office experience - Manage daily financial/accounting tasks such as invoices, payables, receivables, etc. - Strong customer service skills - Outgoing personality What we offer: - Salary starting at $65,000 - $70,000 - Benefits including Insurance, PTO, Vacation and Holiday Pay We are looking to fill this position immediately Please respond with your phone number and resume so that we can contact you!

Company: Empire State Tags Compensation: $1,000/week + bonuses (full-time) Schedule: Mon–Fri 8:00–5:00, Sat 8:00–12:00 Experience: Entry level (training provided) - Experience desired not required We’re a New York–based DMV services company helping customers register vehicles in Virginia. Join our team as a Tags & Title Processor working at DMV locations in Alexandria and Arlington. What you’ll do • Process titles, registrations, and plates at local DMV offices • Prepare customer paperwork and verify documents • Provide friendly, accurate service and follow VA DMV requirements What you need • Reliable transportation (travel between Alexandria/Arlington DMVs) • Attention to detail, professionalism, and punctuality • Customer-service mindset, • DMV or dealership experience is a MUST. Why you’ll like it • $1,000/week base pay + performance bonuses • Paid training, clear procedures, supportive team • Full-time, steady schedule Apply: Email your resume to support@empirestatetags.com Email subject: “Processing Title & Registrations At Virginia DMV”

Company: Empire State Tags Compensation: $1,000/week + bonuses (full-time) Schedule: Mon–Fri 8:00–5:00, Sat 8:00–12:00 Experience: Entry level (training provided) - Experience desired not required We’re a New York–based DMV services company helping customers register vehicles in Virginia. Join our team as a Tags & Title Processor working at DMV locations in Alexandria and Arlington. What you’ll do • Process titles, registrations, and plates at local DMV offices • Prepare customer paperwork and verify documents • Provide friendly, accurate service and follow VA DMV requirements What you need • Reliable transportation (travel between Alexandria/Arlington DMVs) • Attention to detail, professionalism, and punctuality • Customer-service mindset, • DMV or dealership experience is a MUST. Why you’ll like it • $1,000/week base pay + performance bonuses • Paid training, clear procedures, supportive team • Full-time, steady schedule Apply: Email your resume to support@empirestatetags.com Email subject: “Processing Title & Registrations At Virginia DMV”

We’re seeking a versatile and organized Office Assistant to support two dynamic local businesses — Right Place LLC (Property Management) and Concept Design Networks (Media Manufacturing & Distribution). The ideal candidate will be detail-oriented, comfortable handling basic accounting, marketing and online listings (including eBay), and helping improve overall office organization and workflow. Some light packaging, Responsibilities Include: Perform basic bookkeeping, invoice entry, and account tracking Create and manage eBay and online product listings Assist with marketing and social media updates Help organize files, schedules, and general office systems Communicate professionally with tenants, clients, and vendors Support day-to-day office operations across both businesses Requirements: Accounting or bookkeeping knowledge (QuickBooks experience a plus) eBay or online marketing experience Strong computer, communication, and organizational skills Works well independently and with others Dependable, trustworthy, and detail-driven Position Details: Schedule: Monday–Friday, 15–20 hours per week Location: Shared office, Hot Springs, AR Pay: Based on experience If you enjoy keeping things running smoothly, have a good head for numbers, and like variety in your work — we’d love to have you on the team! 📧 To Apply: Send your resume and a short message about your experience to [your email address]

We are a local, family owned property management company that cares about our people. We need to hire an experienced, ambitious, hard-working office personnel / office manager who wants to make above average income. At least 3 years of proven office and computer experience required. Duties will include using Microsoft Office computer products, phone answering, accounts payable, billing, letter writing, communicating with the public, filing and other general office duties. Experience in a property management atmosphere preferred. Great salary and benefits. Wonderful opportunities for professional and financial advancement in this growing company. Work hours are 8:30 am to 6:00 pm Monday through Friday and one Saturday or two Saturdays per month. Email resume, salary requirements and salary history. Drug testing and background check will be performed. Pays is $19+ per hour. Resumes will not be considered unless salary history is included.

Costa Brown Architecture, a small, design-oriented San Francisco architectural firm, is looking for a full-time Accounting/Administrative Assistant and Building Management Assistant with a positive attitude and strong communication skills. If you are highly organized, self-motivated individual interested in working at a well-established company, we want you on our team. As the sole administrator in the office, you’ll be responsible for the following key tasks: Administrative: • Typical tasks such as answering the phone, maintaining office supplies, ordering prints & scans of architectural drawings, and assisting staff members. • Human resource duties for employees, setting them up for payroll, health benefits, and CalSavers; setting up new e-mails; keeping track of sick & vacation days, etc. • Collect hours and report payroll to Paychex twice a month. • For projects: • Prepare draft proposals for new projects for Principal’s review and comments. • Track hours billed and contract amount remaining for certain projects for Principal’s review. • Track permits being processed for permit approval. • Research permit processing for various jurisdictions and assist in filling in required forms for city agencies. • Track new & retired office equipment for annual San Francisco Business Property Statement. • File other required annual forms, e.g., San Francisco Business Registration, Secretary of State Statement of Information, etc. • Keep a list of corporate events through the year to include in the annual preparation of corporate meeting minutes. • Provide insurance brokers for professional liability, general liability, and workers’ compensation with the information they need to obtain policy renewals. Accounting: • Maintain the Quickbooks accounting system with accounts payables; accounts receivables; new employees, vendors, clients and projects, etc. • Collect and enter employee timesheets into Quickbooks timesheets. • Once a month generate draft monthly invoices for clients, collect employee comments to add to the invoices, finalize invoices with Principal’s modifications, and e-mail to clients by the end of the month. • Prepare and make deposits at Wells Fargo. • E-mail statements to clients with past due invoices. • At year-end, coordinate with the firm’s accountant, providing necessary reports for them to create 1099s and the tax return. Building Management Assistance - One of the Principals owns the building in which Costa Brown Architecture’s office resides. Therefore, your responsibilities will include building management assistance: • Respond to tenant’s e-mails and coordinate their requests/issues with service providers, e.g., janitor, plumber, handyman, etc. • Notify tenants of scheduled disturbances, inspections, etc. • Modify office lease template to prepare draft leases and lease amendments, as well as storage unit rental agreements. • Activate and deactivate key fobs for tenants. • Coordinate with the building’s accountant to carefully review tenant rent invoices, accounts payable reports, monthly janitorial and utility spreadsheets, and annual CAM reconciliation letters. • Maintain parking tax income spreadsheet for San Francisco’s annual parking tax statement. • Submit San Francisco Environment’s annual benchmark report online. • Prepare and submit annual San Francisco business tax returns online. • Review security video for parking violations, building alarms, break-ins, etc. • Be on-call 24/7 for Bay Alarm calls regarding building alarms. • Adjust the building alarm schedule for tenants who need to move in on weekends. Qualifications: • Minimum 5 years of experience • Excellent written and verbal communication skills • Strong organizational skills and attention to detail • Must demonstrate integrity and the ability to handle confidential documents with the utmost discretion How to Apply: If you are an independent, energetic, personable candidate who enjoys variety in a small office environment, please send us your resume with a cover letter.