Workable
Accounts Payable & Finance Assistant
About YWCA Walla Walla
YWCA Walla Walla is dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all. Since 1917, we’ve enriched the lives of women and their families through programs that include domestic violence and sexual assault services, licensed childcare, and personal enrichment initiatives. We are seeking a detail-oriented and collaborative finance professional to support our mission through strong financial operations and administrative stewardship.
Position Summary
The Accounts Payable & Finance Assistance plays a vital role in maintaining the financial and operational integrity of YWCA Walla Walla. This position supports accounts payable, childcare billing, payroll coordination, and administrative recordkeeping across multiple programs. The ideal candidate will be organized, discreet, and committed to supporting our mission through accurate and timely financial practices.
This is an on-site position based in Walla Walla, Washington.
To be considered, please submit both a resume and a cover letter detailing your interest and relevant qualifications. Applications submitted without a cover letter may not be reviewed.
Key Responsibilities
Accounts Payable & Banking
Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices in a timely manner.
Reconciles processed work by verifying entries and comparing system reports to balances.
Code and enter purchase orders into MIP accounting software daily
Assists with vendor payments by monitoring discount opportunities, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation. Assist with payment processing, including checks and EFT payments; print checks, obtain signatures, and mail payments
Receive and verify expense reports and requests from employees; prepare checks for employee payment.
Maintain organized vendor files and accurate deposit records
Prepare cash/check deposits and order banking supplies as needed
Verifies vendor accounts by reconciling monthly statements and related transactions.
Back up in absence of Accounts Receivable
Childcare Billing & Program Finance
Process private pay charges and generate invoices for two childcare centers
Monitor late accounts and initiate collections when necessary
Enter DSHS co-pays, reconcile attendance records, and submit invoices to SSPS
Maintain DSHS spreadsheets and prepare monthly WINS billing (meal counts, grocery and wage expenses)
Generate and mail monthly childcare statements
Payroll Support
Manage employee time tracking including updating and distributing monthly timesheets, and reviewing employee hours, overtime and PTO in preparation for entry into accounting payroll system.
Maintain payroll worksheets and PTO tracking records
Print and distribute direct deposit vouchers and pay stubs
Personnel & Benefits Administration
Assemble and review hiring packets; support employee benefit enrollment, and transmit hiring packet and employee benefit documentation to controller
Conduct background checks and maintain employee files and binders
Manage benefits documentation, including retirement enrollment and FLEX fund records
Maintain accurate PFML, L&I, and SUTA files
Year-End & Audit Preparation
Archive prior year files and prepare new folders for the upcoming year
Print and mail W-2s and 1099s
Maintain complete and accurate receipt records across all programs
Support audit preparation and fieldwork sample collection
Regular, Full-time, Non-exempt
$22.00 to $26.00 hourly, commensurate with experience and qualifications
Requirements
Associate’s degree in Accounting, Business Administration, or related field preferred
3+ years of experience in accounts payable or nonprofit finance
Experience with childcare billing, payroll support, and grant compliance is a plus
Familiarity with MIP accounting software or similar accounting software system
Strong attention to detail and organizational skills
Strong communication and cross-functional communication skills
Computer proficiency and data entry skills; comfort with Google Workplace and MS Office 365, including excel
Ability to manage sensitive information with discretion and confidentiality
Ability to work independently and as part of a team
Ability to work in an environment that may require adaptability and flexibility
Benefits
A mission-driven work environment that values collaboration, integrity, and impact
Opportunities for professional growth and cross-functional learning
YWCA Walla Walla has a generous benefits package that includes medical, dental, and vision; YWCA Retirement Fund; accrued sick and vacation leave; 2 personal days, and 11 paid holidays.
Supportive team culture and leadership
Walla Walla, WA 99362, USA
$22-26/hour
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