Executive Assistant (boston: boston/cambridge/brookline)

Acctg Mgr/Controller Full-Time In-House (Everett) Competitive wage range of $44 to $48 per hour DOE. Please reply with your resume and a cover letter that includes your relevant experience and desired schedule. Seeking a strong, high-end in-house accounting manager/controller (Dept. Head) for 35-40 hours per week at an Everett based busy commercial property management and family trust real estate administration firm. Duties to include over-see commercial property accounting, cash flow, audits, budgets, analyses and financial information. You’ll ensure accuracy and efficiency in well-established procedures, real estate transactions and frequent one-off projects to protect the overall financial integrity of the company and trust. You’ll provide an example while leading and managing the success of a four-person seasoned accounting department, giving direction and outlining duties to staff for their part of accounting projects to complete. This position will be a great fit for someone who is hands-on, can effectively manage staff and maintain current high employee morale. The right fit will be highly appreciated and valued by management staff. We offer a very supportive, friendly and cooperative family-oriented work environment with the tools you need to accomplish your department goals. Flexible schedule available Monday – Friday. Great benefits include: • $1,200 Signing Bonus paid out after 90 days of employment • For 40+ hours / week employees: - Health benefits within 90 days: medical, dental, vision, basic life & voluntary supplemental life optional - Immediate accrual of paid time off - Six paid holidays • For 30+ hours / week employees: - Health benefits within 90 days: medical & voluntary supplemental life optional Qualifications: • 7+ years of applicable accounting experience • 5+ years of accounting personnel management • Proficient in QuickBooks • Proficient in Excel (Must be able to build, decipher, and present spreadsheets) • Multi-company accounting experience required • Detailed-oriented, efficient and organized • Ability to handle multiple projects simultaneously • Manage projects and follow through to completion • Commercial property / real estate transaction experience beneficial Only qualified applicants who respond as requested will be contacted. Principals only. Recruiters, please don't contact this job poster. Do NOT contact us with unsolicited services or offers.

About Us: At our counseling agency, we are committed to helping injured workers who have received an SJDB voucher through vocational training. As a mission-driven organization, we pride ourselves on making a meaningful impact in the lives of those we serve. We’re currently seeking a dedicated and detail-oriented Accounts Receivable Specialist to support our counseling team and help ensure funding and billing processes run smoothly. Position Overview: The Accounts Receivable Specialist will play a vital role in managing billing, following up on payments, and ensuring the best customer service for our clients. The ideal candidate should have excellent organizational skills and a strong commitment to our mission. Key Responsibilities: Prepare, review, and issue invoices for services rendered Track and record incoming payments Follow up on outstanding balances and coordinate with staff on billing issues Maintain accurate client account records and documentation for audits Respond to billing inquiries from school, insurance companies, and clients in a professional manner Qualifications: Experience in accounts receivable, billing, or finance Proficient in Microsoft Office, especially Excel Strong attention to detail and ability to manage multiple tasks and deadlines Good communication skills and a collaborative approach to problem-solving High school diploma or equivalent required. Bilingual/English and Spanish

About YWCA Walla Walla YWCA Walla Walla is dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all. Since 1917, we’ve enriched the lives of women and their families through programs that include domestic violence and sexual assault services, licensed childcare, and personal enrichment initiatives. We are seeking a detail-oriented and collaborative finance professional to support our mission through strong financial operations and administrative stewardship. Position Summary The Accounts Payable & Finance Assistance plays a vital role in maintaining the financial and operational integrity of YWCA Walla Walla. This position supports accounts payable, childcare billing, payroll coordination, and administrative recordkeeping across multiple programs. The ideal candidate will be organized, discreet, and committed to supporting our mission through accurate and timely financial practices. This is an on-site position based in Walla Walla, Washington. To be considered, please submit both a resume and a cover letter detailing your interest and relevant qualifications. Applications submitted without a cover letter may not be reviewed. Key Responsibilities Accounts Payable & Banking Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices in a timely manner. Reconciles processed work by verifying entries and comparing system reports to balances. Code and enter purchase orders into MIP accounting software daily Assists with vendor payments by monitoring discount opportunities, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation. Assist with payment processing, including checks and EFT payments; print checks, obtain signatures, and mail payments Receive and verify expense reports and requests from employees; prepare checks for employee payment. Maintain organized vendor files and accurate deposit records Prepare cash/check deposits and order banking supplies as needed Verifies vendor accounts by reconciling monthly statements and related transactions. Back up in absence of Accounts Receivable Childcare Billing & Program Finance Process private pay charges and generate invoices for two childcare centers Monitor late accounts and initiate collections when necessary Enter DSHS co-pays, reconcile attendance records, and submit invoices to SSPS Maintain DSHS spreadsheets and prepare monthly WINS billing (meal counts, grocery and wage expenses) Generate and mail monthly childcare statements Payroll Support Manage employee time tracking including updating and distributing monthly timesheets, and reviewing employee hours, overtime and PTO in preparation for entry into accounting payroll system. Maintain payroll worksheets and PTO tracking records Print and distribute direct deposit vouchers and pay stubs Personnel & Benefits Administration Assemble and review hiring packets; support employee benefit enrollment, and transmit hiring packet and employee benefit documentation to controller Conduct background checks and maintain employee files and binders Manage benefits documentation, including retirement enrollment and FLEX fund records Maintain accurate PFML, L&I, and SUTA files Year-End & Audit Preparation Archive prior year files and prepare new folders for the upcoming year Print and mail W-2s and 1099s Maintain complete and accurate receipt records across all programs Support audit preparation and fieldwork sample collection Regular, Full-time, Non-exempt $22.00 to $26.00 hourly, commensurate with experience and qualifications Requirements Associate’s degree in Accounting, Business Administration, or related field preferred 3+ years of experience in accounts payable or nonprofit finance Experience with childcare billing, payroll support, and grant compliance is a plus Familiarity with MIP accounting software or similar accounting software system Strong attention to detail and organizational skills Strong communication and cross-functional communication skills Computer proficiency and data entry skills; comfort with Google Workplace and MS Office 365, including excel Ability to manage sensitive information with discretion and confidentiality Ability to work independently and as part of a team Ability to work in an environment that may require adaptability and flexibility Benefits A mission-driven work environment that values collaboration, integrity, and impact Opportunities for professional growth and cross-functional learning YWCA Walla Walla has a generous benefits package that includes medical, dental, and vision; YWCA Retirement Fund; accrued sick and vacation leave; 2 personal days, and 11 paid holidays. Supportive team culture and leadership

We're a 36 year old Accounting Firm on the North Side of Chicago that helps over 270 small to medium-sized businesses with their accounting and tax needs. We have an immediate opening for a Senior Bookkeeper. Primary responsibilities are to assist with the processing activities and transactions related to our clients. A successful candidate will be responsible for monthly balancing and reconciliation and will provide administrative support to the Accounting and Operations teams. REQUIREMENTS: 4 to 5 Years of Bookkeeping experience either in an accounting firm or a multiple client setting Ability to perform accounting/bookkeeping transactions for multiple clients. Intermediate level proficiency in MS Excel and Word. Must have strong knowledge of Quickbooks and Microsoft Office applications. MUST BE: -Professional and reliable -Detailed orientated -Organized and able to follow through on assignments/projects WE NEED SOMEONE WHO HAS: * The desire to do the best work of their career * The ability to advance in a fast-paced environment The hours are 9 to 5 Monday to Friday, in person, in our office. We do not work overtime, even during tax season. Salary is commensurate with experience. We offer a benefits package including health insurance and retirement plan. We aren't offering a job, we're offering a career. We're in business to do one thing...help our clients. If you are a like minded professional, then we would love to hear from you.

Finance & Office Operations Associate, Brooklyn, New York  In-Person Work Required  This is a non-exempt position and is eligible for overtime    WHO WE ARE  Explore Schools is a network of public charter schools providing 1,700 students in Brooklyn with the outstanding education they deserve. Our goal is to provide students with curriculum and instruction that is both standards-aligned and culturally responsive. Our approach is designed to provide the conditions that nurture students as critical thinkers and natural problem-solvers.  As an organization we are committed to engaging in work that disrupts and roots out systems and structures that perpetuate white supremacy. We intentionally seek to build and maintain a diverse and talented team that reflects the backgrounds and experiences of our students and creates an inclusive environment for all employees.    WHAT WE BELIEVE  We believe that all children can learn when immersed in a rich environment full of high expectations, rigorous academics, and caring, committed adults. We believe equity and excellence are not mutually exclusive—we can meet the needs of all students in our schools, while actively engaging parents and driving toward excellent academic results. We envision a pathway to equity that features outstanding curriculum and instruction as well as ample opportunities for students to achieve success in and out of the classroom. We believe it is both our privilege and responsibility to help close the opportunity gap in the Brooklyn community.    WHO YOU ARE  Explore Schools seeks a professional with a Bachelors in Accounting, Finance, or Business to fill the role of Finance & Office Operations Associate. The ideal candidate has superb organization and prioritization skills, meets deadlines, and stays on top of important details. They should enjoy collaborating on a team and supporting where needed. They are eager to grow their finance and office management skills and excited to take on new challenges. Additionally, you possess the following qualities:   Dedicated to working in communities that have historically been underserved and under-resourced  Willing to engage in identity work necessary to heighten your own awareness and improve your capacity to view your workstreams through an anti-white supremacy lens  Steadfast commitment to collaboration and teamwork  Excellent verbal and written communication skills   Ability to execute tasks efficiently and with a sense of urgency and attention to detail  Ability to execute and communicate in a direct and sensitive fashion  Professional integrity, flexibility, and a reflective attitude  Technical skills in Excel and data entry, preferred   Ability to bend, squat, climb stairs frequently and lift up to 20 pounds  Bachelor’s degree in Accounting, Finance, or Business, required    WHAT YOU’LL DO  The Finance & Office Operations Associate plays a critical role in supporting both the financial and office management functions at Explore Schools. This dual-role position ensures timely and accurate financial processing while maintaining a welcoming, functional office environment. The ideal candidate is detail-oriented, proactive, and thrives on keeping systems running smoothly behind the scenes.  While the role is structured to be evenly split between finance and operations, the allocation of time may shift depending on team priorities and seasonal demands. This position reports to the Director of Finance and also supports the Special Assistant to the CEO with office operations. Success in the role requires professionalism, reliability, and the ability to adapt in a fast-paced, mission-driven environment.  Key Responsibilities  Accounts Payable & Finance Support  Partner with the Director of Finance to support the accounts payable process, including collecting, processing, and accurately coding invoices in alignment with our chart of accounts and budget  Ensure timely data entry and tracking of invoices for approval and payment  Monitor and respond to vendor inquiries, research discrepancies, and follow up on outstanding items  Perform miscellaneous reconciliations, including vendor statements and internal spending reports  Partner with the ESI Operations team to support per-pupil billing by entering data and reconciling reports against vendor portals to ensure accurate billing and funding  Assist in preparing documentation for the annual audit and other compliance-related projects  Provide general administrative and analytical support to the Finance Team and participate in ad hoc projects as needed  Office Management Support  Partner with the Special Assistant to the CEO to provide general administrative and operational support to ensure the office runs efficiently on a day-to-day basis  Manage office supplies, office equipment, and refreshments, including ordering, inventory tracking, and incorporating staff feedback and preferences  Coordinate with facility service providers, including cleaning vendors, to maintain a clean and functional workspace and escalate any service issues as needed  Manage building access and security, including staff credentials, guest registration, and coordination with building management systems  Oversee conference room scheduling and functionality, ensuring meeting spaces are properly booked, equipped, and supported  Support office culture and events, including coordination of staff gatherings, appreciation efforts, and seasonal celebrations    COMPENSATION AND BENEFITS  Explore Schools staff members receive a competitive salary, paid time off including network shutdown days, considerable matching of retirement contributions, and more.    The salary range for the incoming Finance & Office Operations Associate is $50,000 to $65,000. This is our good faith range at the time of posting.  Incoming salaries are determined based on experience and internal equity.   Because we value staff members staying in their roles over time, we do not currently cap salary ranges and this is the range for incoming staff members only.   This is base salary and does not include additional compensation opportunities, such as signing bonuses, additional time worked pay, stipends, leadership opportunities, and additional pay for specialized certifications and advanced degrees.  Additionally, you can expect:  A competitive and comprehensive benefits plan, covering up to 95% of the cost for employees and their families. Other benefits include dental and vision plans, employer paid disability and life insurance, parental leave benefits, flexible spending account options, generous vacation time and paid holidays, professional development, continuing education scholarships, referral bonuses, employee assistance program (EAP), childcare assistance, a 403(b) retirement plan with employer matching, and more!  Flexible and reflective leadership: dedicated to staff development, team cohesion, and shared responsibility for decision-making, development, and team-wide priorities  Driven and passionate colleagues who contribute to a professional and collaborative work environment  Opportunities to sit on various committees and participate in initiatives central to key organizational decisions and strategic plannings  Our ESI Staff also have the opportunity to seek out and attend professional development, have a supervisor committed to their growth and development, and are eligible to apply to our staff scholarship program    LOCATION AND PHYSICAL REQUIREMENTS  Explore Schools is a network of 6 charter schools located in Canarsie, Crown Heights, and Flatbush communities of Brooklyn, NY. Our schools are currently operating fully in-person. For this position:  In-person work is required at the ESI office (located in Dumbo) 4 days per week with the other day being remote as an option  This is a non-exempt position and is eligible for overtime  The standard work week is 45 hours, though at times you may work more    EQUAL OPPORTUNITY EMPLOYER  As discussed in our Who We Are section, Explore Schools is an equal opportunity employer. It is important to us that all staff members have a place of employment that is free of discrimination of all kinds and where staff can bring their authentic selves to work. We do not discriminate against any employee or applicant for employment on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, veteran, or military status. If any employee or applicant believes they have been discriminated against, they should let Tiffany Williams know immediately. 

We're a 36 year old Accounting Firm on the North Side of Chicago that helps over 270 small to medium-sized businesses with their accounting and tax needs. We have an immediate opening for a Senior Bookkeeper. Primary responsibilities are to assist with the processing activities and transactions related to our clients. A successful candidate will be responsible for monthly balancing and reconciliation and will provide administrative support to the Accounting and Operations teams. REQUIREMENTS: 4 to 5 Years of Bookkeeping experience either in an accounting firm or a multiple client setting Ability to perform accounting/bookkeeping transactions for multiple clients. Intermediate level proficiency in MS Excel and Word. Must have strong knowledge of Quickbooks and Microsoft Office applications. MUST BE: -Professional and reliable -Detailed orientated -Organized and able to follow through on assignments/projects WE NEED SOMEONE WHO HAS: * The desire to do the best work of their career * The ability to advance in a fast-paced environment The hours are 9 to 5 Monday to Friday, in person, in our office. We do not work overtime, even during tax season. Salary is commensurate with experience. We offer a benefits package including health insurance and retirement plan. We aren't offering a job, we're offering a career. We're in business to do one thing...help our clients. If you are a like minded professional, then we would love to hear from you.