Bookkeeper / Office Manager (Medford)

Acctg Mgr/Controller Full-Time In-House (Everett) Competitive wage range of $44 to $48 per hour DOE. Please reply with your resume and a cover letter that includes your relevant experience and desired schedule. Seeking a strong, high-end in-house accounting manager/controller (Dept. Head) for 35-40 hours per week at an Everett based busy commercial property management and family trust real estate administration firm. Duties to include over-see commercial property accounting, cash flow, audits, budgets, analyses and financial information. You’ll ensure accuracy and efficiency in well-established procedures, real estate transactions and frequent one-off projects to protect the overall financial integrity of the company and trust. You’ll provide an example while leading and managing the success of a four-person seasoned accounting department, giving direction and outlining duties to staff for their part of accounting projects to complete. This position will be a great fit for someone who is hands-on, can effectively manage staff and maintain current high employee morale. The right fit will be highly appreciated and valued by management staff. We offer a very supportive, friendly and cooperative family-oriented work environment with the tools you need to accomplish your department goals. Flexible schedule available Monday – Friday. Great benefits include: • $1,200 Signing Bonus paid out after 90 days of employment • For 40+ hours / week employees: - Health benefits within 90 days: medical, dental, vision, basic life & voluntary supplemental life optional - Immediate accrual of paid time off - Six paid holidays • For 30+ hours / week employees: - Health benefits within 90 days: medical & voluntary supplemental life optional Qualifications: • 7+ years of applicable accounting experience • 5+ years of accounting personnel management • Proficient in QuickBooks • Proficient in Excel (Must be able to build, decipher, and present spreadsheets) • Multi-company accounting experience required • Detailed-oriented, efficient and organized • Ability to handle multiple projects simultaneously • Manage projects and follow through to completion • Commercial property / real estate transaction experience beneficial Only qualified applicants who respond as requested will be contacted. Principals only. Recruiters, please don't contact this job poster. Do NOT contact us with unsolicited services or offers.

Remote Bookkeeper – Join a fun, fast-growing team (Work from anywhere in the U.S.) Do you get a weird thrill from a perfectly reconciled account? Does a clean P&L make your heart happy? Come geek out with us! We’re a people-first, process-obsessed bookkeeping firm serving small service-based entrepreneurs—and we’re hiring a Remote Bookkeeper to keep our clients’ numbers tidy and their stress levels low. WHAT YOU’LL DO: Own monthly bookkeeping for a set of awesome small-business clients Categorize transactions, reconcile accounts, and close books on time (every time) Prepare clean financials (P&L, Balance Sheet, Cash Flow) and spot “what matters” trends Communicate with clients via email/Zoom/phone—clear, friendly, proactive updates Collaborate with our Team Leads and tax partners to keep clients audit-ready Bonus points if you can help with basic payroll, 1099s, and sales tax filings WHAT YOU BRING: 2+ years hands-on bookkeeping with QuickBooks Online (QBO guru status a plus) You love checklists, live for due dates, and document everything Solid grasp of accounting basics (debits/credits, accrual vs cash, GAAP fundamentals) Professional, upbeat communicator who can explain things without jargon Reliable internet & quiet workspace WHY YOU’LL LOVE US: 100% remote, flexible daytime schedule (we respect work-life balance) Supportive teammates, clear SOPs, and modern tools—no chaos culture Impactful client work (real entrepreneurs, real results) Growth path into Senior Bookkeeper/Team Lead for top performers Competitive pay (DOE) + paid training + company perks

We are a business forging forward with modern day technology encouraging businesses to thrive. We are the engine behind their prosperity. Our professionalism, experience, and "can do" attitude is what sets us apart from the rest. We are looking to hire a part-time team member with the opportunity to become full-time. This person must be knowledgeable with QBO, excel sheets, and all the typical office work. We need this person to be goal oriented, friendly, and with a "can do" attitude. Please understand due to our clientele security we perform background checks and touch bases with each character/professional references. There are ways to grow in this company with commission. Please ask how we reward your success! Persons of interest, please respond to this email with resume. It will be reviewed quickly and responded to promptly.

Overview This posting is for start-up accounting and a law corporations. We are seeking an enthusiastic and detail-oriented Entry Level Tax Preparer and Case Manager to join our dynamic team. This position is ideal for individuals looking to kickstart their career in accounting or law. As an Entry Level Tax Preparer, you will assist in preparing tax returns for individuals and small businesses, ensuring compliance with tax regulations while providing excellent customer service. You will also assist in bookkeeping and doing tax research. As an Entry Level Case Manager, you will assist in handling personal injury legal cases. You will manage cases through the legal process. You will also help in marketing the business. This role offers a great opportunity to gain hands-on experience in both tax and law. Additionally, since this is a small firm, you will have hands on experience in helping in various other business operations, such as marketing, answering calls, and doing research. As the business grows, the entry level tax preparer and case manager has the opportunity for compensation growth. Responsibilities Prepare and file federal and state tax returns for individual clients and small businesses. Assist clients in gathering necessary documentation and information for tax preparation. Review financial records, including income statements and balance sheets, to ensure accuracy. Utilize accounting software such as QuickBooks and Sage for efficient tax preparation. Provide exceptional customer service by addressing client inquiries and concerns regarding their tax situations. Stay updated on current tax laws and regulations to ensure compliance. Collaborate with senior accountants to analyze financial data and provide insights. Maintain organized records of all client interactions and documentation. Understand the business and help in advertising. Talk to clients about their personal injury case. Prepare legal documents. Requirements Speak either Mandarin or Spanish. Basic understanding of accounting principles and financial concepts. Familiarity with tax preparation processes is preferred but not required. Experience with accounting software (QuickBooks, Sage) is a plus. Strong analytical skills with attention to detail. Proficiency in math and 10 key typing skills. Excellent customer service skills with the ability to communicate effectively. Previous experience in a law or accounting firm is preferred, but not required. Job Type: Part-time Work Location: In person

> The ideal candidate should: Be extremely detail oriented Be proficient with QuickBooks Online (QBO) and Excel (Google Sheets) Have excellent organizational, analytical, and problem-solving skills Be assertive, professional, and positive in a fast-paced environment > Responsibilities include, but are not limited to: Review, verify, and record all incoming checks Receive, confirm, reconcile, and process payment of invoices Confirm, record, and process case associated costs Proactively alert management of discrepancies and issues Job Type: Full-time > Benefits: 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Referral program Vision insurance

To apply for this position click link https://secure10.saashr.com/ta/6160082.careers?ShowJob=654999260 Primary Purpose: The Finance Coordinator is responsible for managing the general ledger of the agency in accordance with GAAP and performing reconciliations to ensure accuracy. The Lead performs a variety of general accounting tasks, including verifying accuracy of invoices and other accounting records, update and maintain accounting journals and ledgers detailing financial transactions such as disbursements, expense reports, receipts, and accounts payable.  Reconciles records with employees, management and vendors, and recommends actions to resolve discrepancies. Performs duties at the professional level, directly related to the management or general business operations of the department. Must exercise independent judgement and discretion. Education and Experience:    Three years directly related experience required.  Must possess knowledge of basic accounting principles.  Proficiency in all Microsoft Office applications and accounting software required. Knowledge of non-profit business practices preferred. Minimum Qualifications:     Provide proof of current, valid Oregon Driver’s License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties. Successfully pass a Criminal Background Check and Medicaid Fraud Check. Essential Duties, Responsibilities and Core Competencies: The Finance Coordinator is responsible for performing duties with the attention to detail necessary to produce accurate financial entries in accordance with GAAP. The Finance Coordinator is responsible for the timeliness of closing the month, performing the general accounting duties as shown in that section below and completing the month end checklist according to the outlined timeline and duties. The Finance Coordinator is expected to identify and point out unusual income and expenses that have occurred throughout the month. and provide a recap of the statement of activities to management as necessary. The Finance Coordinator is a trusted advisor and partner to the virtual CFO and will be relied upon as the eyes and ears of the agency regarding improved efficiencies and processes, cost controls and other recommendations that help the bottom line. For Executive Management to effectively run the organization, the Finance Coordinator must possess strong communication, analytical, and organizational skills. This position requires proactive positive communication of issues and concerns with operations and management; possess strong communication and organizational skills. The below duties are the general job duties and expectations: GAAP knowledge. Strong understanding of internal controls and breakdown in internal controls, internal audit procedures, ability to adapt internal controls to changes in operations appropriately. Prepare all schedules for the annual audit and coordinate the annual audit timing and scheduling in a timely manner. The Finance Coordinator is expected to utilize the virtual CFO as a mentor and seek guidance and ask questions as necessary.  General Accounting:  Timely attention to bank reconciliation and other balance sheet reconciliations per month end checklist each month. Research any activity on bank reconciliations and determine appropriate course of action of any item greater than 60 days old. This could include contacting vendors, moving over to Unclaimed Properties payable, adjustments or other actions. Adherence to the fixed asset policy for capitalized items, establishing appropriate lives in the fixed asset system, and proper entries for depreciation. Maintain all schedules/spreadsheets and records that will support the monthly financial statements. Close the month timely and accurately per the month end checklist guidelines. Maintain details on real estate to include loan documents, property tax statements and other details as necessary.  Review property tax statements to ensure lowest property taxes applicable to a nonprofit in that county. Pay Foster Parents Timely twice a month Write all checks, record deposits and post Raiser's Edge entries.  Communicate with Development Staff to ensure everything is correctly recorded and email income statements monthly. Responsible for communicating billing to Options, Lane and Marion Counties and keeping track of their accounts receivable as well as all the clients. Review Payroll Journal Entries and PTO accruals for accuracy, assist when payroll staff need help. Responsible for all month end Journal Entries Track all funding and expenditures for Grants and special projects. Financial Statement Related: Answer questions from managers on activity posted to department financial statements. Accounts Payable Review, process and maintain all invoices and provide vendor reconciliation  Prepare Cash Requirement report weekly, for review by Operations and Finance Manager, prior to check run. Vendors are to be managed so that payments are made according to the terms of the vendor, credits are applied timely if applicable and aged accounts payable are presented clean and accurately. Maintain credit card statements and maintain reconciliation for charges. Responsible for the maintenance and reconciliation of all Petty Cash reimbursements. Prepare all 1099’s and 1096 forms for filing with vendors and government entities. Monitor and collect receipts for all advanced funds, including per diems. Safety and Work Environment: Abide by ethical codes, mission, values, and professional standards, including confidentiality. Actively utilize, reference, and follow agency policies, procedures, and guidelines. Present a positive attitude, professional demeanor and demonstrated respect with youth and young adults, families, staff, visitors, and community partners. Perform all work tasks in a proper and safe manner per established policies, procedures, and guidelines to prevent unnecessary injury, time loss and agency expense. Comply with all federal, state and agency health and safety reporting requirements. To apply for this position click link https://secure10.saashr.com/ta/6160082.careers?ShowJob=654999260