Office Administrator/Bookkeeper (santa clara)

NSI-Systems Inc., is a professional security integrator servicing the bay area. Over the past twenty-three years our company has been using leading technology in IP Access Control, Video, and integrated security solutions for commercial and government corporations. We are seeking an Office Administrator/Bookkeeper to join our team! You will perform clerical and administrative functions to drive the company to success. Responsibilities: • Manage A/R and A/P • Create project folders • Manage submittals, permits, and COI’s • Document control and report generation • Safety compliance and HR onboarding • Executive and Administrative support • Light Bookkeeping • Invoice Customers • Enter & Pay bills in QuickBooks • Order equipment, support project tracking, and vendor relations • Process claims and returns with vendors • Answer inbound telephone calls • Draft correspondence and other formal documents • Greet and assist onsite guests • Develop and implement organized filing systems • Plan and schedule appointments and events • Perform all other office tasks Qualifications: • Previous experience in office administration or other related fields • Ability to prioritize and multitask • QuickBooks Desktop experience • Microsoft Office experience • Excellent written and verbal communication skills • Strong attention to detail • Strong organizational skills Benefits • Highly competitive salary • Benefits package including Medical, & Dental • Paid holidays, vacation • 401-K plan after 1 year