Bonny Doon Administration & Office Support Job Listings

**Office Services Clerk at a top Tier Global Law Firm** (palo alto)

1145 Webster St, Palo Alto, CA 94301, USA

Join a Prestigious Global Law Firm in the Heart of Palo Alto Are you someone who thrives in a polished, fast-paced professional environment? A global, top-tier law firm — celebrated for its excellence and collegial culture — is seeking a dependable and service-oriented Office Services Clerk to help ensure seamless daily operations. This is a fantastic opportunity to become part of a collaborative team that values precision, professionalism, and initiative. 🌟 About the Role As an Office Services Clerk, you’ll play a vital role in supporting attorneys and staff by keeping the firm’s operations running smoothly. Your day will be dynamic — managing mail and deliveries, preparing conference rooms and kitchens for high-level meetings, handling scanning and printing requests, and assisting with catering and I.T. needs. You’ll also occasionally support reception, making this a great opportunity to gain broad exposure within the firm. This role is ideal for someone who takes pride in service excellence, enjoys staying organized, and is proactive in anticipating needs before they arise. 🔑 Key Responsibilities • Receive, sort, and distribute mail and packages promptly and accurately. • Maintain conference rooms and kitchen areas; assist with catering, inventory, and event setup. • Handle copying, scanning, binding, and other document services with a strong attention to detail. • Support reception by answering calls and greeting guests professionally. • Assist with basic I.T. support and videoconference setup. • Uphold information security policies and maintain confidentiality at all times. • Step in on additional administrative tasks and special projects as needed. 👤 About You • High School Diploma or GED required. • Naturally service-minded, with strong communication skills and a courteous, polished demeanor. • Organized and self-motivated, able to manage multiple priorities without oversight. • Tech-savvy enough to assist with basic I.T. and A/V setups. • Dependable, punctual, and always looking for ways to improve the workspace. ✨ Why Apply? This is your chance to be part of a world-renowned legal team that values operational excellence and mutual respect. You’ll work in a beautifully maintained office in downtown Palo Alto, steps from Caltrain, and enjoy the energy of a team that is professional, friendly, and supportive. This full-time, fully onsite role offers a 35-hour workweek and the opportunity to grow within an established global organization. We appreciate your interest and wish you great success in your career journey. To learn more about us, please visit www.advisorey.com

$28

Office assistant at Melim Woodwork (santa cruz)

320 Coral St a, Santa Cruz, CA 95060, USA

Melim Woodwork is looking for an office assistant. We are a family owned custom cabinetry shop specializing in residential & commercial custom millwork. With over 100 years of millwork knowledge & experience, we specialize in high end projects in the Santa Cruz, and Bay Area locations. Our ideal candidate would have some experience, interest, or desire to work in interior design or architecture field, strong organization skills, reliable, able to multi task, keep track of projects and productivity with our jobs & employees. Candidate is willing and open to training for this position. RESPONSIBILITIES - Answering the phone and responding to customer - Helping with estimating, invoice, budgeting etc.. - Assisting with & preparing cabinetry shop drawings for customers to review - Tracking job productivity, P&L reports etc.. - Time sheet reports on job progression - following up with emails, customers, and like duties - Tracking finish schedules, materials, and cabinetry details - Ordering materials, inventory, stock room duties etc .. REQUIREMENTS -Strong organizational & communication skills -Basic knowledge of office software, excel, word, quickbooks, and like programs -willing to learn, or have a interest in sketch up, or like CAD programs etc.. -Strong knowledge of computer skills -Preferred experience working in a woodworking environment, or like field -Able to work 24- 30 Hrs per week, 7:00 Am - 3:30 PM This will be a part time position roughly 24-30 hrs per week, 7:00 AM - 3:30 PM. The position potential to turn into full-time Pay range from $19.00- $25.00 based off experience Please apply in person or Email your resume MELIM WOODWORK 320 Coral street suite F Santa Cruz Ca www.melimwoodwork.com Office 831.420.4000 Thanks for your interest in our job listing !

Negotiable Salary

Office Administrator for Inspector of Election Company (san jose south)

5684 Almaden Expy, San Jose, CA 95118, USA

In Person Office Admin. No remote option. Hours 9-3 pm; Very occasional night meetings upon arrangement. Liberty HOA Election Services, LLC, provides election services to homeowner associations. Homeowner associations are non-profit organizations, which are required to hold elections for directors, assessments, and governing document rewrites. We offer election services from nomination to tabulation and provide in house mailing services. Starting Role: Customer Service for walk-in clients; Answer Phones; Oversee advanced clerical and mailing tasks, such as sorting, preparing, and sending mail; Process incoming mail; Operate office equipment and mailing machines; Maintain organized files; Maintain California Notary Public; office manager tasks Candidates with the utmost attention to detail will be successful in this role. Candidates with notary public, legal experience, and file clerk experience will be considered first. Must have advanced understanding of Microsoft operating system, Word, and Excel.

$25-30

OFFICE/OPERATIONS MANAGER (soquel)

4201 Cherryvale Ave, Soquel, CA 95073, USA

We are looking for an Office/Operations Manager to organize and coordinate administration duties and office procedures in Fire Protection Construction field. Previous experience in a Construction Company Office Management and Business/ Administration atmosphere is highly desired. Your role is to ensure high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling appointments and inspections, customer service including HR responsibilities, A/R, A/P processing, In-house payroll, payroll taxes & filing, certified payroll and insurance audits. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations. Lastly, must be able to work independently with minimal supervision.(1 Person Office) NEEDED ASAP Skills • Proven experience as an Office Manager in Construction Trade. • Knowledge of office administrator responsibilities, systems and procedures • Bookkeeping/Payroll Processing • Proficiency in MS Office • Excellent time management skills and ability to multi-task and prioritize work • Attention to detail and problem-solving skills • Excellent written and verbal communication skills • Strong organizational and planning skills in a fast-paced environment • A creative mind with an ability to suggest improvements Job Type: Full-time Pay: $25.00 - $30.00 per hour Experience: • Construction Workforce Management: 2 years (Preferred) • Office Management: 3 years (Required) • QuickBooks Desktop: 4 years (Preferred) Education: High School Diploma Work Location: • One location Typical start time: • 8AM Typical end time: • 4PM Schedule: • Monday to Friday Work Remotely: • No

$25-30

Part-Time Receptionist (capitola)

733 Capitola Ave, Capitola, CA 95010, USA

Days and hours for this position are Wednesday, Thursday, and Friday, 9am to 5pm The individual we seek will handle all front office receptionist duties including: - Ability to work independently - Maintain upkeep of lobby - Greeting and directing customers & visitors - Answering a multi-line phone system for several practitioners - Message taking - General clerical/administrative support - Data entry, word processing as needed - Possesses a professional, welcoming company image both in person and over the phone - Collect, sort, distribute and prepare correspondence, mail, messages and courier deliveries - Schedule appointments maintaining and updating calendars, reminding respective personnel of the appointments REQUIRED: - Dependable - 1 year previous experience as a receptionist/administrative assistant - Proficient in Word, Excel and Outlook - Type 40 WPM -Able to maintain confidentiality at all times - Able to work with little supervision This is a great opportunity for a college student looking for a slow paced environment to work on their studies! Please apply with your resume. Compensation: $18.00 per hour

$18

OFFICE ADMINISTRATOR (TRAINEE) FOR MACHINE SHOP (redwood city)

2942 Middlefield Rd, Redwood City, CA 94063, USA

A manufacturing machine shop for Aerospace, over 90 years in business is looking for an office administrator trainee, need to have an excellent work etiquette and professionalism, energetic, willingness to learn and advance and to work with others, a team player, willing to follow instruction and to wear many hats, confident to work with computer, able to juggle multiple task, proficient in managing the shop's request for quote, purchase order, inventory, and customer interactions, should be able to handle tasks such as purchase order creation, print out request for quote packets, and inventory tracking, using shop system. We are willing to train qualified individual. Please email your resume to info@holttool.com. Thank you. Skills and Qualifications: Data Entry and Organization: Accuracy and attention to detail in data entry and record-keeping. Communication and Customer Service: Strong communication skills for interacting with customers and colleagues. Problem-Solving: Ability to identify and resolve issues Computer Literacy: Proficiency in using computer software and online tools. Manufacturing Knowledge: Understanding of basic manufacturing processes and terminology is beneficial. Ability to work with others is a must. Must be legal to work in the US. Excellent work etiquette and professionalism, energetic, willingness to follow directions, and ability to work in a fast pace environment and ability to work with others is a crucial skill. We want a full time employee for long-term employment. Our standard hours are 5 days a week, Mondays - Fridays, 8 hours per day with overtime as needed. If you are qualified, please email your resume with all related experience listing wage and job history. Please indicate what you are seeking in a job including your salary needs. Include current reference contact information for verification of past employment.

Negotiable Salary

Senior Client Services Specialist -Finance (san jose west)

Bascom & Camden, San Jose, CA 95008, USA

Senior Client Service Specialist Location: San Jose, CA Hours: 8:30 AM – 5:00 PM, Monday-Friday Are you looking to grow your career in financial services while working in a collaborative, family-oriented environment? At our firm, we blend the stability of a nationwide company with the personal touch of a close-knit team. If you're detail-oriented, proactive, and passionate about delivering an exceptional client experience, this role may be right for you. What You’ll Do: As a Senior Client Service Specialist, you’ll be the go-to person for both clients and advisors, ensuring a smooth and professional experience. Your role will be dynamic, combining administrative expertise, client service, and operational support. ✔ Be the first point of contact – answer client inquiries and assist with account-related requests ✔ Manage scheduling and logistics for meetings between clients and advisors ✔ Process paperwork and service requests with precision and efficiency ✔ Maintain client files and support back-office operations ✔ Engage in proactive client outreach to strengthen relationships ✔ Assist with client events and special projects ✔ Collaborate with the team to enhance the client experience What We’re Looking For: ✔ Financial services experience ✔ Strong organizational & time management skills – you thrive in a fast-paced environment ✔ Tech-savvy mindset – experience with CRMs (Salesforce preferred) and Microsoft Office ✔ Outstanding communication skills – both written and verbal ✔ Proactive problem solver – you take initiative and think independently ✔ Ability to travel occasionally to support other locations ✔ Military experience? We value your skills! Why Join Us? Be part of a firm that values growth, teamwork, and client success. Enjoy a supportive, professional environment with opportunities to expand your role.Work closely with experienced advisors and gain valuable industry knowledge. This is a full-time, in-office position where you’ll have the opportunity to make a real impact.

$80,000-90,000

Shipping associate for an e-commerce business (sunnyvale)

7 Marshall Ave, Sunnyvale, CA 94086, USA

We are a small e-commerce shop located in downtown Sunnyvale looking additional help. This is a part-time position requiring you to work at our downtown Sunnyvale office Monday to Fridays for approx. 4 to 5 hours, either mornings or afternoons. You will be packing and shipping small to medium-sized items. Must be careful and quick. Pay is $20/hour. If you are interested, please reply with hours that you are available and past experiences.

$20

📍 Leasing Consultant – Hampshire Apartments (Redwood City, CA) (redwood city)

501 Oakside Ave, Redwood City, CA 94063, USA

Compensation: 💲 $20–$25 per hour (DOE) Employment type: Full-time Schedule: Must be available Saturdays Location: Hampshire Apartments 570 Hampshire Ave, Redwood City, CA 94063 Leasing Consultant – Now Hiring! We’re looking for an experienced full-time Floating Leasing Consultant to join our team at Hampshire Apartments in Redwood City. If you’re a people person with strong communication and sales skills, we’d love to meet you! Responsibilities Include: ✔ Greet and assist prospective residents ✔ Showcase available units and close lease agreements ✔ Collect deposits and process rental applications ✔ Ensure model units are tour-ready ✔ Maintain knowledge of unit specs, lease terms, and pricing ✔ Conduct market surveys and outreach ✔ Support resident retention efforts ✔ Handle resident requests with professionalism ✔ Maintain a polished, professional appearance What We’re Looking For: 📌 Minimum 2 years of customer service experience (leasing experience preferred) 📌 Excellent written and verbal communication 📌 Organized and detail-oriented 📌 Positive attitude and team player 📌 Ability to multitask in a fast-paced environment Physical Requirements: This role may involve standing, walking, climbing stairs, and occasional lifting (up to 50 lbs for property tasks). Reasonable accommodations provided as needed. To Apply: Reply to this post with your resume and a brief cover letter explaining why you’re a great fit for the role. Come join a dynamic team and make a difference in your local community! Hampshire Apartments – Redwood City

$20-25

Office Administrator/Bookkeeper (santa clara)

1210 Lincoln St, Santa Clara, CA 95050, USA

NSI-Systems Inc., is a professional security integrator servicing the bay area. Over the past twenty-three years our company has been using leading technology in IP Access Control, Video, and integrated security solutions for commercial and government corporations. We are seeking an Office Administrator/Bookkeeper to join our team! You will perform clerical and administrative functions to drive the company to success. Responsibilities: • Manage A/R and A/P • Create project folders • Manage submittals, permits, and COI’s • Document control and report generation • Safety compliance and HR onboarding • Executive and Administrative support • Light Bookkeeping • Invoice Customers • Enter & Pay bills in QuickBooks • Order equipment, support project tracking, and vendor relations • Process claims and returns with vendors • Answer inbound telephone calls • Draft correspondence and other formal documents • Greet and assist onsite guests • Develop and implement organized filing systems • Plan and schedule appointments and events • Perform all other office tasks Qualifications: • Previous experience in office administration or other related fields • Ability to prioritize and multitask • QuickBooks Desktop experience • Microsoft Office experience • Excellent written and verbal communication skills • Strong attention to detail • Strong organizational skills Benefits • Highly competitive salary • Benefits package including Medical, & Dental • Paid holidays, vacation • 401-K plan after 1 year

$24-30

Patient Admittance/Office Clerk -Bilingual (cupertino)

Fitness & Wellness Center, Cupertino, CA 95014, USA

A Chiropractic office in Cupertino is seeking a part-time bilingual office clerk (fluent in English and Spanish) to work three days a week (current office hours are Monday through Wednesday, 9 am to 6 pm), with the possibility of increasing working hours as business demands. You’ll be working from 9:00 am to 5:00 pm, or 11:00 am to 7:00 pm. You need to have: • Good communication skills and be fluent in English and Spanish. • Good organizational skills with the ability to multitask. • Computer skills, including experience working with Microsoft Word and Excel. • Good customer service attitude. • Versatile, comfortable working in a fast-paced environment. • Be able to learn quickly. Responsibilities: • Answering and routing phone calls/faxes. • Checking in patients and helping with completing the intake forms. • Contacting insurance companies to get pre-authorization or discuss patient billings. • Helping with patient billings (training will be provided). • Keeping your working area organized and clean. • Filing patient folders in an orderly fashion and keeping filing cabinets organized. * You'll get a raise after 90 days, depending on your performance. We also offer semi-annual bonuses to high-performing employees. Please forward your resume and salary requirements (in PDF) for consideration.

Negotiable Salary

Part-Time Front Desk Receptionist (Bilingual: English & Spanish) (sunnyvale)

1177 Kern Ave, Sunnyvale, CA 94085, USA

We are a Traditional Chinese Medicine (TCM) clinic located in Sunnyvale, seeking a reliable, bilingual Part-Time Front Desk Receptionist to join our team. Responsibilities include: Greeting and assisting patients in a professional and friendly manner Handling phone calls, scheduling appointments, and managing calendars Basic patient registration and insurance verification Using office software (Word, Excel, email, etc.) efficiently Supporting daily clinic operations and assisting staff as needed

$20-23

Personal Executive Assistant (Full Time) (atherton)

88 Isabella Ave, Atherton, CA 94027, USA

We are seeking an exceptional Personal Executive Assistant to support a high-profile executive. As the executive’s trusted right hand, you will play a critical role in ensuring their daily life and strategic priorities run seamlessly. We are seeking a candidate with a strong academic background and a degree in Finance or Economics and professional experience in wealth management or family offices serving ultra-high-net-worth individuals. Key Responsibilities: -Manage and optimize a complex, dynamic calendar—balancing business, philanthropic, and personal engagements. -Plan and execute high-level events across social, charitable, and political spheres. -Curate extraordinary travel experiences—including research, planning, and logistics management, along with other special projects. -Handle thoughtful gift sourcing and purchasing, ensuring a high level of personalization and taste. -Maintain clear and effective communication with key stakeholders across business and personal networks. -Support the executive’s public presence—including social media content, written communications, and presentations. This is a rare opportunity to work alongside a visionary leader and gain a front-row seat to exciting ventures and experiences. If you’re detail-oriented, highly polished, and thrive in a multifaceted support role, we’d love to hear from you. Please include your LinkedIn profile with your application.

Negotiable Salary

Part-Time Administrative Assistant (Palo Alto)

870 N California Ave, Palo Alto, CA 94303, USA

I am seeking a reliable and organized individual for a part-time Administrative Assistant position in Palo Alto. This role combines administrative, clerical, and some physical tasks, offering a dynamic work environment. Ideal candidates will have experience in retail secretarial administration, executive assistant roles, or similar positions. Key Responsibilities: - Perform administrative tasks such as scheduling, data entry, and correspondence - Handle clerical duties including filing, document preparation, and phone/email communication - Assist with physical tasks such as lifting (up to 30 lbs) and basic framing of materials - Support with general office organization and project coordination Qualifications: - Strong organizational and multitasking skills - Experience in retail secretarial, administrative, or executive assistant roles highly preferred - Comfortable with physical tasks including lifting and framing - Proficient in MacOS and Windows - Excellent communication and interpersonal skills - Reliable, detail-oriented, and able to work independently Details: Pay Range: $21–$25 per hour, based on experience Hours: Up to 20 hours per week, flexible scheduling Location: Palo Alto, CA (in-office position) To Apply: Please reply to this ad with your resume and a brief cover letter outlining your relevant experience. I look forward to hearing from you

$21

Administrative Assistance (Santa Clara, CA, USA)

1210 Lincoln St, Santa Clara, CA 95050, USA

Company Description IT Management Corporation, ITMC.net, was established in 2009 as a new generation IT solution provider focusing on sustainability, network conversion, and business alignment. We’re a highly qualified and professional voice and data network consulting and service organization. At IT Management, our mission is to facilitate a transformation to a more efficient, sustainable technical environment; enabled by advanced technology and enhanced communication to optimize production and increase reliability. We combine our professional and managed services with technologies from leading vendors to provide our customers with the best solution to their needs with consideration of industry standards and reliability. We can assist businesses in designing strategy, architecture, and technology roadmaps that become the blueprint of their vision. More at https://itmc.net/careers/# Job Description Are you a proactive and highly organized individual who thrives in a dynamic environment? We’re seeking an Administrative Assistant to support our executive team and help manage daily office operations. This is a key role that keeps our business running smoothly—ensuring that tasks are completed, priorities are tracked, and the office remains efficient, well-organized, and welcoming. This role goes beyond traditional admin work. You'll be the central point of coordination for our operational and administrative activities, working closely with both leadership and staff to foster a productive and positive work environment. • Oversee the daily operations of the office to ensure efficiency and organization. • Provide administrative support to leadership and operational teams. • Manage office supplies, inventory, equipment, and vendor relationships. • Handle internal and external office-related inquiries with professionalism. • Schedule and coordinate meetings, appointments, and company events. • Prepare agendas, meeting notes, and follow-up action lists. • Track tasks, follow-ups, and deadlines to ensure accountability across teams. • Assist in onboarding new employees, including setting up workspaces and coordinating access to systems. • Maintain internal documentation, templates, and records in Microsoft 365 and SharePoint. • Support various departments with document formatting, communication, and coordination needs. Qualifications Required: • 2–4 years of experience in an administrative assistant, executive assistant, or office coordinator role. • Proficiency with Microsoft 365, including Teams, Outlook, Word, Excel, PowerPoint, and SharePoint. • Strong organizational skills with the ability to manage multiple priorities and follow through on tasks. • Excellent written and verbal communication skills. • High level of professionalism, discretion, and reliability. • Strong attention to detail and accuracy in scheduling, documentation, and communication. • Ability to work independently and collaboratively in a fast-paced environment. • Comfortable learning new software tools and working with technology platforms. Preferred: • Experience in a technology company, professional services firm, or fast-paced office setting. • Familiarity with Microsoft Planner, To Do, Forms, or other task management tools. • Basic understanding of office IT systems or ability to coordinate with IT for setup/support. • Prior experience supporting senior leadership or multiple departments simultaneously. • Associate or Bachelor’s degree in Business Administration, Communications, or a related field. Additional Information • Office Operations & Support ◦ Oversee day-to-day office operations to ensure a clean, efficient, and well-organized work environment. ◦ Manage office supplies, equipment, vendor relationships, and service providers. ◦ Serve as the primary point of contact for internal office-related requests and external inquiries. ◦ Coordinate office maintenance, shipping/receiving, and space organization. • Administrative Support ◦ Provide direct administrative support to executives and department leads. ◦ Manage calendars, schedule meetings, coordinate travel, and prepare meeting materials. ◦ Track tasks, follow-ups, and due dates to ensure team accountability and timely completion. ◦ Prepare, format, and edit documents, reports, and presentations as needed. • Meeting & Event Coordination ◦ Schedule and organize internal meetings, client calls, and offsite events. ◦ Manage meeting logistics, prepare agendas, take notes, and track action items. ◦ Coordinate company-wide events, team gatherings, and employee recognition activities. • Technology & Tools ◦ Maintain digital organization using Microsoft Teams, SharePoint, OneDrive, and Outlook. ◦ Create and manage shared folders, access permissions, and internal documentation templates. ◦ Assist in onboarding new hires, including account setup and system access coordination. • Team & Culture Enablement ◦ Help reinforce a positive, collaborative workplace by being a reliable point of contact. ◦ Support internal communication efforts such as reminders, announcements, and updates. ◦ Act as a liaison between departments to ensure smooth collaboration and task handoffs. Please APPLY ONLINE at: https://tiny.pl/9rm7b554

Negotiable Salary

Office Manager for Residential Architecture Firm (palo alto)

642 Gilman St, Palo Alto, CA 94301, USA

Responsibilities: Project Management • Organize project data, including contracts, correspondence, estimates, expenses, notes, schedules, materials, etc. • Prepare monthly project expense summaries for construction projects • Set up new clients and projects Financial • Gather, record digitally and file all: o Expense receipts o Credit and return receipts o Credit card charges and statements o Vendor statements o In-house office expenses (printing, mileage, etc.) • Record all of the above into accounting system • Pay bills. Manage accounts with vendors and suppliers • Assist accountant with monthly account reconcillations • Create monthly client invoices • Receive, enter into accounting system, and deposit all payments • Prepare monthly report of client payment status. Contact all past-due accounts. Payroll • Review employee timesheets for accuracy and completeness • Run semi-weekly and monthly payroll; distribute checks and pay stubs • Pay IRS. EDD and CalSavers liabilities • Coordinate with accountant on timely completion of quarterly payroll reports, annual FUTA report, 1099-MISC forms and W2s General • Manage mail and prepare letters as needed • Answer phones, direct calls and take messages • Manage cleaning and water delivery services • Purchase and maintain office equipment • Monitor inventory of office supplies and reorder as needed • Purchase food for office. Coordinate office social events. • Schedule use of conference room • Organize and maintain architectural library • Make business travel and restaurant reservations as needed Compensation/Benefits: Full time, salaried position. Paid holidays and sick leave. 100% health care coverage. On-site employment only. Local candidates preferred. Please e-mail resume to info@toposarchitects.com.

Negotiable Salary

Customer Service / Administrative Bilingual Help (santa clara)

2173 Hunter Pl, Santa Clara, CA 95054, USA

We are looking for a bilingual (Spanish/English) customer service person for a service/construction company. You would be helping with phones, processing customer requests, taking orders, scheduling, dispatching and other misc tasks. The position would be onsite in our Santa Clara location. If you would like the opportunity to grow fast with a rapidly expanding company and be able to start without specific experience, please respond asap! Happy to train and looking for a sharp, responsible and dependable person to become a part of the team. Requirements: Type 50 WPM Bilingual, english/spanish, both written and spoken Construction and dispatch experience is a requirement Please start by sending me your resume and pay expectations, and I will send you some preliminary questions to get us started.

Negotiable Salary

Construction Operations Coordinator (redwood city)

2643a Fair Oaks Ave, Redwood City, CA 94063, USA

Job Summary: We’re a growing, client-focused kitchen and bath remodeling company known for delivering high-quality craftsmanship and outstanding service. We’re looking for a proactive, detail-oriented Front Desk Operations Coordinator who thrives in a fast-paced environment. This role is critical to keeping project flow smooth, coordinating communication between clients and contractors, and ensuring all operational aspects from scheduling to sourcing are handled efficiently and professionally. Strong negotiation skills with vendors and subcontractors are essential. Key Responsibilities: Serve as the first point of contact at the front desk for clients, vendors, and subcontractors. Coordinate daily contractor schedules and lead morning project meetings. Maintain and update the weekly master project schedule to ensure workflow efficiency. Use 2020 Design software to create permit layout drawings and support project planning. Order materials, track deliveries, and coordinate pickups for job sites. Maintain clear and consistent communication with clients throughout the entire project lifecycle. Schedule and attend job site inspections and conduct weekly site visits to monitor project progress. Manage and document change orders, ensuring client approval and proper communication with the team. Research, negotiate, and coordinate with both new and existing vendors for materials and services. Ensure the showroom is organized, styled, and presentable at all times. Occasionally assist with light material delivery to job sites. Support brand presence by managing and creating content for the company’s social media platforms. Required Experience & Qualifications: Prior experience in construction, remodeling, or operations coordination. Strong negotiation skills, especially when working with subcontractors and vendors. Experience with 2020 Design software (preferred). Strong organizational skills with the ability to multitask and adapt quickly. Excellent verbal and written communication; strong customer service mindset. Bilingual (Spanish-speaking) is a plus. Valid driver’s license and reliable transportation required. Experience in a front desk, receptionist, or customer-facing administrative role is a plus. Why Join Us? Work in a safe, fun, and engaging environment where every day brings something new with Opportunity to grow. Be part of a family-oriented, collaborative and client-focused team that values balance, mutual respect, and a positive work culture. We believe in trust, not micromanagement, you’ll have the freedom and support to take ownership, grow, and thrive. Join a company that celebrates your ambition and recognizes your hard work with thoughtful holiday gifts and team appreciation. Contribute to meaningful, creative remodeling projects that bring real value to clients' homes and lives. To apply, please submit your resume at Kevin@xpresskb.com and Majid@xpresskb.com with a brief cover letter outlining your relevant experience and why you're interested in this role. Thanks!

$70,000

Administrative Associate 2 – Temp | Stanford University (Stanford)

Building 1 Lyman Graduate Residences, Stanford, CA 94305, USA

About the Role: We have an exciting opportunity for a full-time temporary Administrative Associate 2 in the Deisseroth Lab, within the School of Medicine at Stanford University. ***This position is 100% onsite at Stanford campus and is temporary, with potential for full-time permanent hire*** Duties include but limited to: • Process orders and expense reports, perform purchase reconciliations, and verify pcards. • Schedule and organize conferences and events, including coordinating logistics, and serving as liaison with internal and external vendors. • Draft and/or generate routine communications for Executive Director. • Plan and arrange travels for Principal Investigator. • Maintain internal data, including trainee appointments, funding, honoraria, etc. • Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. • Maintain approved content on websites. • May perform human resources transactional support, e.g. postdoc and staff paperwork and guided correspondences with HR group, I9s, and/or faculty affairs support. • May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness. • Other duties may also be assigned **Candidate must be reliable and available at their designated location during scheduled work hours to assist with accepting deliveries, escorting guests into the locked building, responding to emergencies, and supporting day to day needs of the PI and the lab. Since emergencies can occur without prior notice, it is essential to have someone we can depend on to be present.** Qualifications: • EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or combination of education and relevant experience. • Strong interpersonal, written, and organizational skills • High attention to detail and ability to manage multiple tasks efficiently The expected pay range for this position is $31.79 to $37.96 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. Please submit your resume to stanforduniv.recruiting@gmail.com with your name and the job title in the subject line. *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. *Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

$31.79-37.96

Looking For Focus Group Panelists - Part Time Remote Work From Home (San Jose)

1750 Lundy Ave, San Jose, CA 95101, USA

Our company is seeking motivated individuals to participate in National & Local Paid Focus Groups, Health Studies, and Market Research assignments. For the majority of our paid focus group studies, you can choose to participate either online or in person. It's a great opportunity to make extra income right from the comfort of your home. Registration and completion of a questionnaire are required to determine eligibility. Taking part in focus groups can be incredibly rewarding, as your feedback plays a key role in shaping industries and influencing the development of new products. In some cases, you might even have the opportunity to try and test products before theyre available to the public! Apply now to see if you qualify Qualifications: A smartphone with a camera or a desktop/laptop with a webcam. Access to high-speed internet. Desire to fully participate in one or several of the above topics Ability to follow instructions, both written and verbal. Arrive at least 10 minutes before your session starts. Participate by completing written and oral instructions. Complete any surveys provided for each panel. MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date. Remuneration: Up to $750/week (varies based on the focus group or assignment chosen) If youre excited about sharing your thoughts in group discussions and providing feedback on new consumer products while getting paid, wed love for you to apply before all spots are filled!

Negotiable Salary

Office Admin/Bookkeeper (san jose north)

399 W Julian St, San Jose, CA 95110, USA

We are a boutique business law firm looking for an experienced and detail-oriented bookkeeper and office administrator to join our team at our office in San Jose (near SJC Airport). This is a full-time role for someone who excels at managing financial records and wants to contribute to our success. Responsibilities: • Enter time and expense entries in Mycase software. • Maintain and update financial records, including accounts payable and receivable. • Track client payments and handle invoicing. • Receiving and greeting clients at front desk (low traffic). • Answering phone calls. • Assist in court filing and calendaring. • General office admin and other tasks as needed. Qualifications: • Proven experience as a bookkeeper, preferably in legal industry. • Proficiency in Mycase (desired but not required, we will train). • Strong attention to detail and organizational skills. • Ability to multitask and prioritize tasks independently. To Apply: Please send your resume and a cover letter detailing your relevant experience and why you are a great fit for this position.

$25-35

Bilingual (Chinese/English) Legal Secretary for Remote position

Fitness & Wellness Center, Cupertino, CA 95014, USA

Szeto-Wong Law, a boutique law firm specializing in family law and civil litigation, is seeking an experienced bilingual Legal Secretary. Fluency in English and proficiency in Mandarin is a requirement. Cantonese proficiency is a plus. Position is full-time and fully remote. We are seeking a highly organized and detail-oriented Legal Secretary to provide administrative and secretarial support to our legal team. The ideal candidate will be proficient in legal procedures, possess excellent communication and organizational skills, and be able to work both independently and as part of a team. We are seeking an individual who is self-motivated, easy to get along with, and detail oriented. QUALIFICATIONS: o High school diploma or equivalent; Associate's or Bachelor's degree preferred. o Minimum of 5 years of experience as a legal secretary o English and Mandarin proficiency (required) o Cantonese proficiency is a plus o Proficiency in legal terminology and procedures. o Strong computer skills, including Microsoft Office Suite o Ability to work with legal technology (court-filing computer systems, transcription software, etc.) o Excellent written and verbal communication skills. o Punctual work attendance o Hard working and engaged during work hours o Outstanding time-management and typing skills o Ability to multitask and comfortable dealing with a diverse pool of people o Ability to prioritize tasks and manage time effectively. o Strong attention to detail and accuracy o Working knowledge of firm management software systems (e.g., MyCase, RingCentral, Microsoft Word/Excel) is a plus RESPONSIBILITIES: o Provide administrative support o Effectively communicate with prospective and established clients, colleagues and associated corporate services o Ability to competently make phone calls on behalf of the attorneys o Greet visitors and perform initial screening of clients o Assist in document preparation, copies and filing of documents o Summarize documents, compose letters to clients or other parties o Conduct thorough statistical/ documentary research o Source and verify important case intelligence o Produce and file/efile various legal documents such as affidavits, motions or petitions o Preserve an updated case record system o Answer phone calls, take notes/messages and redirect calls when appropriate o Maintain and update inventories of contact details o Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders o Data input into Excel or billing software o Scanning, organizing, labeling and filing client and administrative documents PAY: $20.00 - $30.00 per hour DOE SCHEDULE: Monday – Friday; 40 hours per week EDUCATION: High school diploma or equivalent; Associate's or Bachelor's degree preferred. EXPERIENCE: Microsoft Office: 5 years (Required) BENEFITS: o Remote with occasional office work as necessary o Collegial and Respectful Work Environment o Health insurance o Dental insurance o Vision insurance o Life insurance o 401(k) o Paid sick leave o Paid time off o Birthdays off o Quarterly half days off o Work from Home stipend o Health and Wellness stipend o Flexible schedule o Travel reimbursement Please send your resume and cover letter with the words “Legal Secretary” in the subject line. We look forward to hearing from you!

$20-30

Virtual Client & Operations Support Specialist (Part-Time) (santa cruz)

2VJJ+G3 Bonny Doon, CA, USA

Compensation: Depending on experience and qualifications Employment Type: Part-time (approx. 20-30 hours/week, flexible schedule possible) Are you a highly organized, tech-savvy, and personable individual seeking a dynamic part-time remote opportunity? A growing Santa Cruz County company is looking for a Virtual Client & Operations Support Specialist to be a pivotal point of contact for our clients and ensure smooth daily operations. This is a vital role for someone who thrives in a virtual environment and is dedicated to exceptional client service. About Us: Aire~n~Seas Septic Solutions is a leading provider of advanced wastewater treatment systems in Santa Cruz County. Operating virtually, we are committed to providing environmentally friendly and efficient septic solutions for both residential and commercial properties. Our focus is on quality service, expertise, and customized solutions that deliver exceptional results. We take pride in our work and are looking for a motivated individual to join our team. Key Responsibilities: • Client Communication & Support: Serve as the primary point of contact for clients, promptly answering questions, providing necessary information, and ensuring a positive client experience via phone and email. • Scheduling & Logistics Management: Efficiently manage the daily schedules of our field technicians, coordinating appointments directly with clients to ensure timely and confirmed service. • Documentation & Reporting: Meticulously handle and organize all necessary paperwork and reports, ensuring accurate filing and timely distribution to appropriate parties. • Software & Systems Management: Become highly proficient in our company's CRM (Customer Relationship Management) and project management software. Utilize Microsoft 365 and MS Office Suite (Word, Excel, Outlook) for various tasks. • Professional Phone & Email Communication: Maintain a professional and friendly demeanor in all phone and email interactions with clients, vendors, and team members. • General Administrative Assistance: Provide comprehensive administrative support to the team as needed, ensuring all operational tasks are completed efficiently. What You Bring: • Experience: Proven experience in a client-facing administrative, customer service, or office support role (virtual experience a plus). • Communication Skills: Exceptional verbal and written communication skills, with a clear and professional phone presence. • Technical Proficiency: High comfort level and proficiency with computers, including strong skills in Microsoft 365 and MS Office Suite. Ability to quickly learn and master new software (CRM, project management tools). • Organizational & Detail-Oriented: Superior organizational skills, meticulous attention to detail, and ability to manage multiple tasks effectively in a fast-paced environment. • Independence & Reliability: Self-motivated, proactive, and able to work independently with minimal supervision in a remote setting. • Personal Equipment: Must provide your own reliable laptop/desktop computer and a professional cell phone with a stable internet connection suitable for virtual work. To Apply: Please submit your resume along with a cover letter detailing your relevant experience, your comfort with the technical requirements of this role, and your availability. Highlight any experience you have working in a virtual setting or managing schedules for field teams.

Negotiable Salary

Office Manager – Construction Company (San Jose) | Full or Part-Time (san jose north)

1945 Drumhead Ct, San Jose, CA 95131, USA

We are a construction company located at 1590 Oakland Road, San Jose, CA, seeking a dependable and organized Office Manager. This position is available immediately, and can be full-time or part-time, depending on your availability. Key Responsibilities: Light bookkeeping and invoice tracking Filing and maintaining organized records (paper and digital) Communicating with subcontractors and vendors General administrative and office support Requirements: Experience in office administration or management Basic knowledge of bookkeeping (QuickBooks is a plus) Strong communication and organizational skills Experience in the construction field is a plus Must be authorized to work in the U.S. Start Date: Immediate Job Type: Full-Time or Part-Time

Negotiable Salary

ADMINISTRATION - BUSINESS OPERATIONS - PART TIME (Redwood City)

2643a Fair Oaks Ave, Redwood City, CA 94063, USA

The person for this position should have experience in General Business Operations and Administration. Has a good understanding of Microsoft Word, other Microsoft programs and LinkedIn. THIS WOULD START AS A PART TIME AND COULD DEVELOP INTO A FULL TIME POSITION Flexible days and hours could be arranged. Past experience in a Security Background, Law Enforcement, Military would be a plus but not essential. Please advise in your response with a cover letter and resume. What your Experiences are and What you are looking for. This would be a great position with a long standing, over 25 year, established company and a great future. This position could definitely develop into a Full Time Position or Hybrid Our company is very well established and maintains a high level of professionalism and integrity. Tremendous growth opportunity and competitive pay * The job is in Redwood City * Mid-Peninsula (San Mateo County). * A local resident is preferred * There is no travel expected. And No Relocation. An understanding of business security operations is preferred. And an understanding of Information Security (I.T.) would be a plus. Kindly forward your resume and a statement of why this position would suit you.

Negotiable Salary

Front Desk Representative (campbell)

271 Wilton Dr, Campbell, CA 95008, USA

Job description/Overview We are a leading company in home remodeling in the South Bay. We're now hiring a Front Desk Representative as we expand our showroom, services, and products. Our front desk employee will undertake all receptionist and clerical duties at the desk of our showroom entrance. You will be the “face” of the company for all visitors and will be responsible for the first impression we make. The ideal candidate will have a friendly and easy going personality while also being very perceptive and disciplined. You should be able to deal with complaints and give accurate information. A customer-oriented approach is essential. The goal is to make guests and visitors feel comfortable and valued while on our premises. This position will start part-time with potential to expand to full-time. Responsibilities for Front Desk Representative Greet and welcome customers Offer customer beverages and snacks Schedule and confirm appointments/conference rooms/meeting space Answer phones, take messages, and route calls to specific people Handle company inquiries Sort and distribute mail Ensure reception area is tidy Assist with administrative duties for senior management Clean and maintain beverage area, conference rooms, meeting areas, and showroom displays Assist in maintaining COVID-19 compliance Provide electronic quotes and occasionally ring customers up at the sales desk File accounting and customer files Assist in vendor communication, sample inventory, and sample check out Take up other duties as assigned Qualifications for Front Desk Representative Excellent customer service skills Incredibly detail oriented Proficient in English (oral and written) Excellent knowledge of MS Office (especially Outlook, Excel and Word) and Adobe Familiarity with office machines (e.g. fax, printer etc.) Strong communication and people skills Good organizational and multi-tasking abilities Great time management skills High school diploma or GED equivalent; additional qualifications will be a plus Job Types: Full-time (Monday-Friday) Pay: $22.00 - $25.00 per hour COVID-19 considerations:

$18-21

Part-Time Personal & Administrative Assistant (palo alto)

3980 Ventura Ct, Palo Alto, CA 94306, USA

Overview: I am looking for a highly reliable and organized Personal and Administrative Assistant to provide part-time support with both personal errands and professional tasks. This is a flexible opportunity perfect for someone seeking additional income outside of traditional work hours — ideal for a student, freelancer, or someone with daytime commitments. About me: I am a busy professional with a family and need someone to help with various personal errands and some administrative work Key Responsibilities: Assist with scheduling, calendar management, and reminders. Organize documents, email inboxes, and to-do lists Handle personal errands and occasional local errands (if in-person) Research tasks (e.g., travel, service providers, gifts) Light data entry, transcription, or formatting of documents Occasional help with event coordination or project support Be available on short notice for ad hoc requests What We’re Looking For: Highly dependable and responsive — must be reachable on short notice Exceptional organizational and time management skills Tech-savvy: proficient with Google Workspace, basic Excel, email, and task management tools Strong communication skills, both written and verbal Professional discretion and trustworthiness Prior assistant, admin, or customer service experience preferred Must be able to work independently with minimal supervision Ideal Candidate Might Be: A college student looking for flexible side work A stay-at-home parent or someone with a non-traditional schedule A freelancer with strong admin or executive support experience Someone who thrives in a fast-paced, dynamic environment

$30-50

Office Manager for Towing and Automotive Repair Business (MOUNTAIN VIEW)

1900 Old Middlefield Way, Mountain View, CA 94043, USA

This position oversees all aspects of financial management--including bookkeeping, payroll, cash flow, and reporting. Day-to-Day Financial Management. Financial Reporting & Analysis. Compliance & Controls. Process Improvement & Systems. Oversee and execute accounting functions including AP, AR, GL, and Payroll. Maintain compliance with tax regulations, business licenses, and industry standards. Evaluate and improve accounting and financial systems for accuracy and efficiency. Experience in the automotive repair and /or towing industry strongly preferred. Minimum 5-7 years' experience in bookkeeping or financial management. Proficient in QuickBooks, Excel, and payroll systems. Stong organizational and communication skills.

Negotiable Salary

Inventory Management Specialist at Clark's Auction Company

581 Hacienda Dr, Scotts Valley, CA 95066, USA

Clark's Auction Company is looking for an Inventory Management Specialist. This position is responsible for managing the flow of inbound and outbound art, antiques, & collectibles brought to and sold at Clark's. Candidate must be able to work independently, be highly organized with attention to detail, & be able to lift up to 50 lbs. Job includes: Light Shipping Written and verbal communication directly with customers. Must have full command of the English language. Document Filing All training will be provided. 2-3 days a week with some flexibility in scheduling. Please send resume with reply. 18.50 per hour

$18.5

DATA ENTRY/ADMINISTRATIVE ASST. (santa clara)

3183 Orthello Way, Santa Clara, CA 95051, USA

Office administrative position. Receptionist - Coordinate and expedite flow of the unlawful detainer process. Microsoft Office experience a must. Organizational skills and ability to prioritize tasks a plus. Ability to implement and improve processes very helpful. email resume to the contact address. RESPOND WITH RESUME ONLY FULL-TIME POSITIONS AVAILABLE.

Negotiable Salary