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Golden Gate Regional Center

Operations Coordinator

San Francisco, CA, USA

Operations Coordinator Starting Salary Range: $47,618 - $57,141 Annually GGRC is currently hiring for a Operations Coordinator that will be reporting to the Manager/Supervisor of Operations, this position will handle everyday higher-level facility and operational processes related to supporting our San Francisco, San Mateo, and Marin offices to ensure facilities are maintained and offices are able to operate smoothly. Support the Manager/Supervisor of Operations with ad hoc duties and projects. This role will require you to travel within the Counties of San Francisco, San Mateo, and Marin on an as needed basis; may be required to travel to other locations periodically. You will need access to reliable transportation permitting travel to and between different locations throughout the day in order to perform the outlined responsibilities of the position. What You'll Do General Primary back-up for the Manager/Supervisor of Operations and Facilities Assistant. Anticipate and respond to general facility related office and building issues. Monitor office vendors visits or services at all office locations – maintenance, engineering, janitorial, special supplies, shredding, and any unusual issues. Promptly review and process purchase order requests Acquisitions Process purchase requests: maintain quotes and approvals, generate purchase orders, submit orders to vendors, monitor order completion and shipment tracking. Assist with researching non-company standard purchase requests from departments as needed. Adhere to all procurement guidelines and regulations as laid out by DGS, including competitive bids in compliance with the applicable sections of the Public Contract Code & the State Administrative Manual (SAM) Office Premises Secondary contact with building management for escalated issues and vendor approvals. Assist with office construction buildouts, upgrades to existing spaces, moves within and between office locations. Oversee and maintain all office seating maps and employee seating assignments. Review and process special requests for off-hours/weekend use of premises from staff. Coordinate resolution of any major facilities issues (HVAC, security, etc.). Access card administration in Brivo and BluSky Process Market Street Bicycle Parking Access requests Inventory/Supply Maintenance Maintain an Inventory Control system (ID, tracking, disposal) for all GGRC physical assets; assessing/utilizing new technology to improve accuracy and efficiency of process. Maintain OSOE tracking records. Submit DGS disposal requests. Assist with DDS records requirements and audits. Office Furniture Coordinate office furniture inventory, movement, and installation for all office locations. Oversee contract workers in furniture and equipment movements. Other Work with IT/HR/Supervisors on workstation assignments and equipment needs. Work with HR/IT to provide staff accommodation needs. Maintain and coordinate front-desk/receptionist back-up schedule. Where necessary, maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act Participate in special projects, and assist with additional duties or tasks, as assigned. Requirements Education High School Certification Experience 3-5 years of related experience in office administration, focusing on business operations and facility management. Skills Must be available to work in-office Mondays through Fridays Ability to develop standard business communications, using proper grammar, spelling and punctuation Ability to convey complex information and ideas in a clear, concise, and professional manner. Ability to operate basic office equipment, including scanners, copiers, faxes, phones. Proficiency with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, Adobe or similar software applications. Comprehension of technical perspective of facilities/equipment. Sufficient manual strength and dexterity to handle mailroom and operation duties. Use of discretion and ability to maintain confidentiality. Dependable, reliable, and resourceful. Possess high attention to detail. Able to work independently and as a team. Ability to multi-task and prioritize. Ability to organize proficiently. Must have access to reliable transportation Competency Traits Initiative Accountability Customer service orientation Attention to detail Analytical thinking Organizational ability Time management Collaboration/teamwork Adaptability Desired Qualifications Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

$47,618-57,141

Administrative Assistant - Community Services63393489212035121

Golden Gate Regional Center

Administrative Assistant - Community Services

San Francisco, CA, USA

Administrative Assistant - Community Services Department Starting Salary Range $47,618 - $57,141 GGRC is looking to hire an Administrative Assistant for our Community Services Department to provide administrative and organizational support to all areas of the Community Services Department, including project coordination, vendor relations, data tracking, and implementation of new initiatives related to DDS rate reform, housing development, service expansion, and the Self-Determination Program. Responsibilities: Administrative Support Prepare and distribute agendas, meeting minutes and other documents as required Compose, prepare and create supporting documents for correspondence and communications within the Department and Develop and maintain tracking systems for Community Services projects, vendorization activities, and reports. Scan and index documents for and maintains unit files Schedule and coordinate meeting invitations within the Agency and the community for department related initiatives and activities; sets up for meetings as needed Draft documents for department and related committees as needed Assist with implementation of DDS directives, legislative changes, and rate reform activities Support data collection and analysis for housing development initiatives and other department priorities. Provide logistical and administrative support for public meetings, community forums, listening sessions, and special projects. Assist in the preparation for DDS audits, including compiling and summarizing information related to Community Services Unit Assist with the development and maintenance of department materials for the agency website. Requests for Proposals (RFPs) and Vendorization Inquiries Provide administrative support for Requests for Proposals (RFPs) and vendorization activities. Compile and distribute RFP packets and maintain databases tracking each RFP process and status. Coordinate interviews and manage communications with prospective vendors. Support vendor onboarding processes, including courtesy vendorization, ensuring compliance with updated vendor documentation standards. Assist with tracking of usual and customary rate practices and compiling supporting documentation. Review new vendor questionnaires for completeness and follow up with potential vendors for additional information as needed. Organizational and Community Support Collect and manage data for GGRC surveys as related to the Community Services Department. Liaison with project consultants, create graphs and reports as needed. Assist with the coordination of Self-Determination and other department-specific meetings and activities. Support outreach and coordination for in-person and virtual meetings with community partners, vendors, and stakeholders. Assist with coordination of community activities, such as Grass Roots Day participation, as needed. Participate in special projects and assist with additional duties or tasks as assigned. Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act. Requirements Education/Experience 2-3 years of experience or equivalent administrative experience at multiple levels. Experience with underserved populations desired Experience in managing tasks or small projects independently Competencies Time management Task management Attention to detail Collaboration/teamwork Customer service orientation Ability to multi-task with competing priorities Well-developed organizational skills Initiative and ability to work in a dynamic work environment Adaptability to evolving priorities and initiatives in a dynamic policy and funding environment General Skills Initiative and ability to work in a dynamic work environment Proficient in MS PowerPoint®, MS Outlook® (e.g., group list management, multi-calendar management) with experience in the advanced functions of MS Word® (e.g., tables, mail merges, form creation), MS Excel® (e.g., Pivot Tables, Lookups, graphing) Proficiency with digital collaboration tools (e.g., Microsoft Teams, SharePoint) to support team activities and project management. Ability to communicate verbally and in writing in a clear and concise manner to a wide audience Ability to work with confidential material in a professional manner Ability to operate basic office equipment, including scanners, copiers, faxes, phones Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

$47,618-57,141

Protocol Group Shift Lead63392063256833122

MSR-FSR

Protocol Group Shift Lead

Santa Clara, CA, USA

JOB TITLE: Protocol Group Shift Lead DUTIES AND RESPONSIBILITIES: Lead the protocol team. Assign resources to optimize the prioritization of customer needs, quality standards for the work, and team skills and strengths. Maintain communication with On-Site supervisor and department to solve problems and address issues. Coach and trains new employees in their job. Ensure assignments are completed to meet quality and performance objectives. Work with team members to understand and address gaps in a constructive manner. Provides solutions to problems in situations that are atypical or infrequently occurring based on practice and existing precedents or procedures. Core members for Clean, Safe and Secure (CS&S) program as measured by monthly KPI report which is presented to client management by supervisor: Participation in all lab and associated lab support areas on protocol & safety walks including: The documenting of all findings in database, follow up with task owner on root cause & corrective action, approve and timely closure of all findings in database, utilize check list on every walk. Ensure finding closure cycle times meet established goals. Monitor, maintain & enforce clean room protocols adherence including the proper wearing of garments, all PPE: safety glasses, goggles, masks, gloves and other applicable PPE. Assess and correct violations associated with all items listed on the standardized CS&S audit checklist. Make sure that all signage is per corporate communications format specifications and that all signage is applicable to the area it is posted. Ensure signage is standardized where possible. Signs are placed in areas that are easy to view by customers. Daily tag and sweep FOUP/FOSB. Document repeat offenders and work with them to establish long term corrective action. Empty all blue racks daily at all campuses and ship FOSBs to B21/Reclaim. Manage wafer/part storage program including pickup and delivery of FOUP/FOSB from/to labs/clean room. Main force to drive blue bin program for properly dispositioned parts from lab / clean room on average twice / week / building or as needed. Routine check and repair, if necessary, all vacuum wands at all campuses (Ex: vacuum wand on process tools, inline metrology tools, labs or cleanrooms). Collect particle samples quarterly and plot data onto trend chart for all clean rooms and labs at all campuses. Share results with management. Support annual CUPA and Fire inspections at all campuses. Provide support for special requests such as customer visits, media tours, executive tours etc. Provide support to BU in cleanup efforts such as tech room, bays, labs etc. as assigned. Support ERT in emergency events (site access, escort). Make suggestions for lab Continuous Improvement (CIP) activity. Management to establish tracker for suggested improvements. Track implementation. Other duties as assigned by client management (Ex: CIO, OSO, PPE distribution). Requirements College Degree with 5+ years of industry experience or an equivalent combination of training and experience 5 years of experience as a Process Technician or Engineer preferably in a manufacturing fab environment, or R&D department, processing wafers Leadership experience preferred Proven ability to perform Equipment Calibrations, Process qualification checks, Minor repairs, and preventative maintenance of specified semiconductor equipment Proven ability to follow directions of the process engineers to adjust the process perimeters and specifications and attain needed results Experience in routine quality control and continuous improvement. Knowledge of computer databases for product tracking and related identification systems Experience with hazardous materials Thorough understanding of cleanroom protocol Excellent organizational skills Strong written and verbal communication Proven ability to multi-task Extreme attention to detail COMPETENCIES: · Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. · Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. · Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. · Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. · Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly. PHYSICAL DEMANDS AND WORK ENVIRONMENT: · Occasionally (less than 1/3 of the job) · Frequently (1/3 to 2/3 of the job) · Continually (more than 2/3 of the job) Frequently required to stand. Frequently required to walk. Frequently required to sit. Frequently required to utilize hand and finger dexterity. Occasionally required to climb, balance, bend, stoop, kneel or crawl. Continually required to talk or hear. Occasionally work near moving mechanical parts Occasionally work in high, precarious places Occasionally work around fumes, airborne particles, or toxic chemicals While performing the duties of this job, the noise level in the work environment is usually moderate. The employee must occasionally lift and /or move more than 30 pounds. Specific vision abilities required by this job include Close vision; Distance vision; Peripheral vision; Depth perception and ability to adjust focus. Must be able to wear personal protective equipment, including protective eye wear, a hard hat, lab coat, gloves, steel-toed shoes, hearing protection, and respirators. Must be able to safely access and traverse indoor and outdoor obstacles for site inspections, including climbing ladders, walking on stairs, catwalks, and other types of uneven surfaces where activity inspections are needed. Benefits Health Care Plan (Medical, Dental & Vision) 401K Life Insurance Flexible Spending Accounts (FSA) Disability Insurance Paid Time Off Training & Development

Negotiable Salary

Essel

Project Administrator

Los Gatos, CA, USA

Job Summary: We are seeking a highly organized and detail-oriented Project Administrator to join our team. The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively. Duties: - Assist in the coordination and management of project activities - Prepare and distribute project-related documents, reports, and correspondence - Maintain project files and documentation - Schedule meetings and appointments, and coordinate project-related events - Monitor project timelines and deadlines - Communicate with team members and stakeholders to ensure project progress - Provide administrative support to project managers as needed - Perform general clerical duties such as filing, typing, and data entry Requirements Skills: - Previous experience in a construction, industrial, manufacturing or similar environment is preferred - Strong clerical skills with proficiency in file management and organization - Excellent customer service skills with the ability to communicate effectively with clients and team members - Proficient in office management software and phone systems - Detail-oriented with strong problem-solving abilities - Ability to multitask and prioritize tasks effectively Additional Info: Duration: 6-8+ Month Contract Target Hours - 7:00 am - 3:30 pm Job Type: Contract

Negotiable Salary

Construction Billing Specialist63392002668803124

Essel

Construction Billing Specialist

Walnut Creek, CA, USA

Essential Duties: Set up new projects in Spectrum, HeavyJobs, and Nice Touch. Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum. Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS. Review all project specific subcontracts and PO’s for accuracy. Understand Preliminary Lien and Release procedures. Produce monthly Customer Billings. Track and provide Project Manager with pending Change Order issues. Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval. Review and forward Subcontractor Extra Work/Time & Material invoices. Aggressively pursue past due Accounts Receivable on projects. Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis. Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.). Requirements Work Experience: Minimum 3 years of Construction Administration experience including Accounts Receivables and project-based billings. Proficiency: Microsoft Word Microsoft Excel Microsoft Outlook 10 Key Touch Must have strong verbal and written communication skills Spectrum (Desired) Heavy Jobs (Desired) Education: BA degree in Accounting or Business Administration (desired) Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays)

Negotiable Salary