Health & Safety Administrator

Job Title: Health & Safety Administrator Job Location: Nationwide/Virtual (Florida preferred – Orlando, Pensacola, or Jacksonville) Job Code: 2025-HSA Position Information SEARCH has an immediate opening for a qualified Health and Safety (HS) Administrator to join our team and assist with company-wide safety, environment, and loss prevention programs; assure a safe and healthy working environment for all team members; and ensure compliance with all federal, state, local, and client regulatory requirements. This position works closely with the Principals, HS Professionals, Sector Leaders, and Human Resources. SEARCH provides a flexible work environment, a professional and collaborative atmosphere, and a wide range of projects and opportunities for our staff. SEARCH offers a competitive total compensation package with strong health and wellness and retirement plans. Benefits include medical, dental, and vision insurance, group term life insurance, 401(k) plan with match, 10 paid holidays per year, and accrued paid time off (PTO). Pay is commensurate with education and experience. Key Responsibilities Collect, compile and enter HS data into existing systems. Receive and process email submittals, verbal reports, and completed forms. Enter data into Excel spreadsheets and other electronic databases, including the SEARCH U Learning Management System, Embark (driver monitoring), SiteDocs, and third party vendor qualification systems, (ex. ISNetWorld, Avetta, Veriforce/PEC, et al.). Create PDF records and carefully file detailed records in the HS Management System, using the existing processes and file naming conventions, within SharePoint. Assist with maintaining the HS Management System Document Register by tracking version history and updates of key documents. Log changes in the Register and publish updated public-facing files when changes are made, including within the SharePoint environment. Assist with proof-reading, editing and publishing of HS documents. Assist with onboarding and offboarding personnel within the HS environment. Add/remove users from SiteDocs and Embark. Assign training courses to new hires in SEARCH U. Assist with injury incident reporting and tracking. Participate in incident investigations, Root Cause Analysis, witness interviews, and other incident-related work. Take notes and file detailed records carefully in the HS Management System. Maintain confidentiality of personal and incident-related information, as required by law and in accordance with professional standards. Run periodic reports on driver safety performance within the Geotab website. Compile detailed, accurate reports and submit to HS Manager. Assist in maintaining SEARCH U by learning key features of the program, including course assignment, due dates, and delinquency notices. Help to set up new courses in the system. Track training progress for all staff and periodically run detailed reports. Submit completed reports to the HS Manager. Travel to job sites 50% of the time and offices throughout the US to perform basic safety inspections and to provide hands-on solutions in the field to day-to-day health and safety needs. Document field activities with written records, photographs, and summary reports. Procure HS supplies and materials; arrange for shipping and payment; keep detailed records and receipts and assist HS Manager with expense reporting for purchases. Daily advanced use of software, including: Microsoft SharePoint, Teams, Outlook, Excel and Word; Adobe Acrobat. Other duties as assigned. Requirements Qualifications Required: At least two (2) years of progressive experience in HS, or substitute an educational degree or certification in a HS-related field. Knowledge of applicable Occupational Safety and Health Administration (OSHA) and United States government regulations. Exceptional organization skills and attention to detail. Exceptional Computer skills: Adobe Acrobat, SharePoint, Microsoft Office Suite (esp. Word, Outlook and Teams) Strong communication and interpersonal skills. Ability to maintain confidentiality of key HS-related information. Qualifications Preferred: Degree or certification in a HS-related field Previous experience in Department of Transportation, Pipelines, Renewables, Transmission, or Energy-related industry. Understanding of the cultural resource management (CRM) industry (firms, clients, contracts, new research, and projects). Other Important Need-to-Know Information This position can be based out of one of the SEARCH Florida offices in Orlando, Pensacola, or Jacksonville. Applicants must be eligible to be employed in the United States Applicants must have reliable transportation This position requires travel, up to 50 percent, and as needed SEARCH offers a competitive total compensation package with strong health and wellness and retirement plans Pay is commensurate with education and experience SEARCH is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish SEARCH is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law SEARCH is an Affirmative Action Employer and a Drug-Free Workplace Employment offers are contingent upon satisfactory verification of criminal, education, driving, and/or employment background checks, as well as passing results from a pre-employment drug screen SEARCH Compensation and Benefits include: Competitive Wages Per Diem (for overnight travel) SEARCH-subsidized Group Health Insurance (including Medical, Dental, and Vision coverage) SEARCH-provided Short-Term Disability Insurance SEARCH-provided Long-Term Disability Insurance SEARCH-provided Group Term Life Insurance Voluntary Life Insurance Employee Assistance Program Emergency Travel Assistance Generous 401(k) Retirement Plan Paid Holidays (10) Accrued Paid Time Off (PTO) Merit-Based Raises, Bonuses, and Promotions Application Requirements Cover letter Resume References Work samples (if available) Include the Job Posting code (2023-HSA) in the subject line of your email Send all inquiries and application materials to: HR@searchinc.com About SEARCH: Overland and underwater, SEARCH is an archaeology firm that deploys the full spectrum of cultural heritage services worldwide. SEARCH2O, its maritime program, is at the forefront of historic shipwreck and submerged pre-contact archaeology, paleolandscape reconstruction, and deep-water archaeology. SEARCH’s staff are cultural resources industry leaders, pioneers, and subject matter experts across 45 Market, Regional, and Research Sectors. Since 1993, SEARCH has completed more than 4,500 commercial and government projects in 48 US states, 6 US territories, and 36 countries spanning 7 continents and 4 oceans. By integrating science, technology, and creativity, SEARCH harnesses the power of the past to advance the projects, places, and people it serves. For more information about SEARCH, please visit www.searchinc.com and follow us on Facebook, Instagram, and LinkedIn. Benefits Competitive Salary Per Diem (for overnight travel) SEARCH-subsidized Group Health Insurance (including Medical, Dental, and Vision coverage) SEARCH-provided Short-Term Disability Insurance SEARCH-provided Long-Term Disability Insurance SEARCH-provided Group Term Life Insurance Voluntary Life Insurance