Browse
···
Log in / Register

Coordinator, Travel Finance Operations

Negotiable Salary

PIVOT Agency

Walnut Creek, CA, USA

Favourites
Share
Description

About PIVOT Agency: PIVOT is a Bay Area sports and entertainment agency making a name for itself in a fast-paced and dynamic industry. Our mission is to create innovative business-to-business opportunities and to unite brands and properties in lasting partnerships that channel the emotional energy of sports into profitable and meaningful consumer engagement.  Our Mission: To deliver best-in-class expertise, always prioritizing our clients’ needs to achieve optimal success. Our Vision: To be the industry-leading sports & entertainment agency by offering a strategic array of diverse, best-in-class client services. Summary of the Role: The Coordinator, Travel Finance Operations, plays a crucial role in providing accounting and administrative support to the VP of Travel & Hospitality Finance & Finance team. The role demands exceptional attention to detail, administrative accuracy, timely task completion, and effective communication with internal and external stakeholders. Essential Duties and Responsibilities: Manage Hotel Folios for Professional Sports Teams: Verify the accuracy of charges vs. contracted amenities for hotel stays during road games. Ensure seamless billing process for professional sports teams. Resolve discrepancies by communicating with hotel staff and ensure timely resolution. Create detailed breakdowns for the teams to allow for a simplified approval process.  Assist in Compiling Travel Spend Summaries: Provide necessary support and data to ensure accurate reporting of travel expenses. Client Communication and Support: Maintain professional dialogue with sports teams and hotel staff regarding billing issues and inquiries. Provide dedicated support to professional sports teams throughout their travel periods, ensuring their billing needs are met promptly and efficiently. Process Improvement and Efficiency: Identify opportunities to enhance processes related to hotel stay billing for professional sports teams. Work closely with stakeholders to implement improvements and streamline operations effectively. Other: Participate in weekly “all-hands” company meetings. Perform any additional duties assigned by the EVP of Travel, the VP of Travel & Hospitality Finance, and the CEO within the reasonable scope of this position. Success Criteria: Communication Skills: Ability to professionally communicate internally and externally with PIVOT clients, including pro sports franchises and luxury hotel properties. Mandatory daily communication during business working hours. Negotiation and Conflict Resolution: Use sound judgment in negotiation and conflict resolution between PIVOT clients and hotel properties. Escalate issues to the Manager of Travel Finance Operations in a timely manner. Client Service: Manage one's schedule to provide first-class service to PIVOT Travel clients. Company Representation: Represent the company in alignment with its core values and objectives. Requirements Knowledge, Skills, Abilities: An appropriate level of drive and toughness to effectively manage multiple demanding, critical projects in a fast-paced, technical environment and rapidly evolving industry Intermediate knowledge of G-Suite & Microsoft products. Salesforce experience is a plus. Acute attention to detail. Excellent presentation skills, both written and oral communication. Understanding of basic Accounting Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401K, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short-Term & Long-Term Disability Work From Home Employment Practices: At PIVOT Agency, we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of or traits historically associated with race; color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status), domestic violence victim status, political affiliation, and any other status protected by state or federal law. Work Environment: This role operates in a typical business environment, working remotely from an employee’s home office. This role routinely uses a computer and its voice or video call capabilities. This role requires working long hours sitting and staring at a computer, and talking via voice and video calls. Physical Requirements: While performing the duties of this job, the employee is regularly required to use a laptop computer. Specific physical abilities required by this job include sitting, standing, talking, and hearing both in person and over the phone, and keyboarding.

Source:  workable View original post
Location
Walnut Creek, CA, USA
Show map
workable

You may also like

Workable
Director of Finance
Become the Finance leader on the top management team for our highly capable 47-employee R&D business developing clean energy technologies with high growth potential!   https://pci.energy/  The Director of Finance will oversee all financial functions, including budgeting, forecasting, financial reporting, compliance, and strategic planning. This position requires business judgment, a deep understanding of government contracting regulations, cost accounting standards, and the ability to balance strategic leadership with hands-on management of daily financial operations. Responsibilities: Financial Leadership: Develop and execute the company’s financial strategy to support its short- and long-term goals, including R&D project success and developing a path to commercialization of new technologies.  As key member of our hands-on Senior Leadership team, provide your financial and business insight and judgment.  Budgeting & Forecasting: Oversee the preparation of annual budgets, financial forecasts, and variance analysis. Prepare accurate and timely financial statements and reports for internal and external stakeholders. Government Contracting Compliance: Ensure compliance with FAR, DFARS, and other applicable regulations, including cost accounting and supporting project management. Coordinate and manage internal and external audits, including DCAA audits. Accounting Oversight: Oversee the general ledger, accounts payable, accounts receivable, payroll, and tax functions. Identify and mitigate financial risks, ensuring appropriate controls and policies are in place.  Ensure compliance with all relevant taxes. Cost Accounting: Manage project cost accounting, indirect rates, and pricing strategies for government and industrial proposals. Team Development: Lead a high-performing finance team, fostering professional growth and development. Contract Management:  Lead directly or oversee government contracting, negotiations, proposal pricing, subcontracts, and similar activities. Requirements Bachelor’s degree in Accounting or Finance (CPA or MBA preferred). Preferred 12+ years of experience in finance, with at least 6 years in a financial leadership role, ideally as controller. Good business judgement and the ability to interact directly with senior management on financial strategy. Experience in government contracting and contract management, including familiarity with FAR, DFARS, and DCAA compliance. Proficiency in financial management software and ERP systems (Currently utilizing Unanet). Strong analytical, problem-solving, and decision-making skills. Excellent communication and leadership abilities. Ability to thrive in a fast-paced, entrepreneurial small business environment. Benefits At PCI you’ll find cohesive teams and a culture that promotes open communication and support. We also recognize that we are a team made up of individuals with full lives that extend beyond the work day. Our policies and benefits are crafted with our employees in mind. We offer: A competitive salary and benefits platform (medical/dental/vision; STD/LTD, Life Insurance and more) 401(k) with company match Paid Time Off including Vacation, 10 paid Holidays, Personal/Sick Days and Paternal Leave Tuition reimbursement Flexible work hours Growth and Development opportunities More information can be found on our Career page at www.precision-combustion.com
North Haven, CT 06473, USA
Negotiable Salary
Craigslist
Experienced Bookkeeper/Accountant (Part-Time, Remote-Friendly)
𝐀𝐛𝐨𝐮𝐭 𝐔𝐬 We are a modern bookkeeping & advisory firm using tech-enabled processes to support small businesses. Our lean, growth-focused practice helps entrepreneurs keep clean books, strengthen cash flow, and stay tax-ready. We’re looking for a U.S.-based professional to help build the foundation and grow with us. 𝐑𝐨𝐥𝐞 (𝐏𝐚𝐫𝐭-𝐓𝐢𝐦𝐞 𝐂𝐨𝐧𝐭𝐫𝐚𝐜𝐭𝐨𝐫 𝐭𝐨 𝐒𝐭𝐚𝐫𝐭) You’ll handle early client work (bookkeeping, payroll, tax prep support) and help design workflows for scale. You’ll be the credible voice on client calls and collaborate with offshore support as we expand. 𝐖𝐡𝐚𝐭 𝐘𝐨𝐮’𝐥𝐥 𝐃𝐨 Monthly bookkeeping: QBO/Xero, reconciliations, AR/AP, month-end close Clean-ups & catch-ups; COA design and process fixes Payroll coordination (Gusto/QBO/ADP) and sales-tax filings Assist with business & individual tax prep (Schedule C/1120-S/1065) alongside CPA/EA partners Prep year-end packages; maintain compliance readiness Document SOPs; supervise offshore bookkeepers as team expands Join client onboarding calls; set expectations & reporting cadence 𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐦𝐞𝐧𝐭𝐬 U.S.-based applicants only (client-facing work) 3+ years bookkeeping/accounting (SMB focus) QuickBooks Online Certification required Clear, professional communication skills Payroll & sales tax knowledge; tax exposure preferred Bonus: experience with Dext/Hubdoc, Gusto, or multi-entity accounting 𝐂𝐨𝐦𝐩𝐞𝐧𝐬𝐚𝐭𝐢𝐨𝐧 1099 contractor: $28–$38/hr DOE (CPA/EA track up to $55/hr) Hours: start at 10–20 hrs/week, grow with client load Incentives: $150 per new recurring client onboarded; bonuses for large clean-ups Path: expand hours or convert to W-2 Client Manager role as MRR grows 𝐏𝐞𝐫𝐤𝐬 Remote flexibility – Remote-Friendly Bookkeeper / Accountant (Part-Time, Flexible) Modern systems, no chaos Chance to help build a firm from the ground up Growth into advisory & tax support work Advancement potential as we expand 𝐓𝐨 𝐀𝐩𝐩𝐥𝐲 Send: 𝟏. Resume/LinkedIn 𝟐. A short intro 𝟑. Brief answers: (a) 𝐘𝐨𝐮𝐫 𝐐𝐁𝐎 𝐬𝐭𝐚𝐜𝐤 (𝐚𝐩𝐩𝐬/𝐭𝐨𝐨𝐥𝐬 𝐮𝐬𝐞𝐝)? (b) 𝐓𝐨𝐮𝐠𝐡𝐞𝐬𝐭 𝐜𝐥𝐞𝐚𝐧-𝐮𝐩 𝐲𝐨𝐮 𝐬𝐨𝐥𝐯𝐞𝐝? (c) 𝐘𝐨𝐮𝐫 𝐦𝐨𝐧𝐭𝐡-𝐞𝐧𝐝 𝐜𝐡𝐞𝐜𝐤𝐥𝐢𝐬𝐭 𝐬𝐭𝐞𝐩𝐬?
1627 N Comanche Dr, Chandler, AZ 85224, USA
$28-38/hour
Workable
Assistant Vice President (ISDA Rates Documentation )
ISDA Rates Documentation - Assistant Vice President Tempe, AZ (4 days onsite, 1 day remote) 95-125K + Bonus + Paid Relocation  We're looking for an Assistant Vice President (AVP) to join our Documentation team, focusing on Over-the-Counter (OTC) Interest Rate and Credit Derivatives. In this role, you'll be instrumental in ensuring the accurate and timely processing and maintenance of all relevant documentation, adhering strictly to departmental procedures. Key Responsibilities As an ISDA Rates Documentation AVP, you'll: Draft & Review Confirmations: Prepare and review ISDA paper confirmations for Interest Rate products. Process Electronic Confirmations: Process and review electronic confirmations via Markitwire for Interest Rate products and TradeServ for Credit Derivatives. Ensure Compliance: Verify all documentation aligns with ISDA standards and market best practices. Resolve Issues: Collaborate with counterparties, Front Office, and Legal to resolve any confirmation discrepancies. Track & Report: Maintain meticulous records of outstanding confirmations and report findings to management. Handle Inquiries: Respond to internal and external inquiries promptly and professionally. Cross-Functional Collaboration: Understand and effectively interface with other units as needed. Support & Projects: Assist the team with ad-hoc requests and project-related tasks. System Enhancements: Participate in user acceptance testing (UAT) for system upgrades, database conversions, and new system introductions. Team Development: Provide training to other team members when necessary. Requirements Qualifications Education: Bachelor's Degree required. Experience: 5-7 years of Interest Rate Documentation experience within a banking or investment banking environment. ISDA Expertise: Proficiency with ISDA Interest Rate Derivatives Definitions is essential. Technical Skills: Proficient in Microsoft Excel and Word. Core Competencies: High degree of accuracy and meticulous attention to detail. Exceptional time management and ability to prioritize multiple responsibilities effectively. Strong organizational skills. Excellent verbal and written communication skills. Robust analytical and problem-solving abilities. Adaptability to change and comfort working in a deadline-driven environment. Ability to work both independently and collaboratively within a team. Benefits Health and wellness benefits Retirement plans Educational assistance and training programs Income replacement for qualified employees with disabilities Paid maternity and parental bonding leave Paid vacation, sick days, and holidays
Tempe, AZ, USA
$95,000-125,000/year
Craigslist
Office Administrator/ Receptionist (san rafael)
We are a family-owned clothing company based in San Rafael in search of an office administrator/ receptionist. This is an ideal opportunity for a polished, articulate, and enthusiastic candidate who enjoys providing excellent customer service in a fast-paced office. We are looking for an engaging individual to act as the face and voice of the company as they greet outside contacts, respond to inquiries (both internal and external), and provide the highest level of customer service to both external guests and internal team members. As a candidate, you should have a professional demeanor and excellent interpersonal skills that will ensure your success in this highly visible role. You’d exhibit a diplomatic savvy and EQ skill set to interact with entrepreneurs, high-profile guests, investors, and vendors alike. Further, you’ll need the ability to prioritize and multi-task while paying close attention to detail. Key Responsibilities: • General administrative duties include but are not limited to mail and package management, meeting rooms, ordering office supplies, facilities, IT and general upkeep. • Order entry and related customer service. • Report regular operational updates. • Manage site emergency action plans, continuously reviewing and revising to ensure effectiveness; respond to emergency situations on-site (when needed) • Good project management skills and the ability to handle tight deadlines and work on simultaneous projects with little direction. • Ability to be on-site 5 days a week • Assist with the accounting team as needed Desired Skills and Experience: • 3 years in office administrative or customer service-oriented operational role • Excellent organizational skills with the ability to calmly juggle competing priorities and manage workflow • Strong interpersonal skills, demonstrated ability to interface with guests, other administrative assistants, and team members of all levels • Ability to motivate and lead self and others to deliver results in a collaborative environment • Strong teamwork and project-related skills, ensuring open communication channels across multiple functions and departments • A high degree of professionalism and ability to maintain confidentiality • Impeccable attention to detail
12 Alta Vista Way, San Rafael, CA 94901, USA
$25-29/hour
Workable
Financial Analyst
RouteSmart Technologies is looking for a detail-oriented and analytical Financial Analyst to join our team. In this role, you will report to the Director of Finance & HR and support key financial and accounting functions, including forecasting, performance analysis, business planning, and cost-saving initiatives. As an integral part of the Finance team, the Financial Analyst will contribute to financial reporting, month-end close activities, and cross-functional collaboration with Accounting, Legal, Leadership, and external stakeholders. The person in this position will help drive process improvements, enhance financial systems and tools, and ensure accurate and timely financial insights. The ideal candidate must have strong analytical and problem-solving skills, excellent communication abilities, and a commitment to continuous improvement and operational efficiency. The expected base pay range for this position at the start of employment is $80,000 to $100,000 per year. RouteSmart Technologies, Inc. maintains different base pay ranges for various U.S. locations, and actual compensation may vary accordingly.  This is a hybrid position based in our Columbia, MD office. Candidates must reside within 50 miles and be available to work onsite several days per week.  Essential Duties & Responsibilities  Lead the development and maintenance of rolling monthly forecasts, including summarized reporting for key stakeholders Monitor and analyze actual financial results against plans, forecasts, and budgets, providing insightful variance explanations  Create annual business plan and strategic outlook with input from functional areas   Drive the development of comprehensive business cases for new projects, investments, or cost-saving initiatives, including financial modeling and justification  Support financial closing processes including accruals and other journal entries along with any variance explanations  Reconcile general ledger accounts and prepare independent financial analyses to support decision-making  Act as a primary point of contact for internal and external customers, auditors, regulators, and stakeholders on financial matters  Liaison between the business and other functions such as Legal, Accounting, Executive, etc.  Identify opportunities to improve financial processes, systems, and reporting tools  Perform other duties/responsibilities as assigned  Requirements Advanced Excel skills, including complex financial modeling, robust data analysis functions, and pivot tables  Proficiency in financial reporting systems or tools   Solid understanding of financial statements and Generally Accepted Accounting Principles (GAAP).  Strong problem-solving abilities and attention to detail  Hands-on experience working with statistical analysis and statistical packages  Excellent communication and interpersonal skills, with the ability to present complex financial information clearly and concisely  Education & Experience   Bachelor’s degree in Finance, Accounting, Business or related field  Two (2) years experience in Financial Analysis, Financial Planning, Accounting, Audit, or Operational Analysis  Experience in a fast-growth environment is highly preferred  Benefits RouteSmart offers its employees numerous opportunities for professional development. Our goal is to provide our employees with the chance to learn and grow as the company grows. We recognize that our employees are our most valuable asset. The work they do is key to our ability to provide high quality service to our clients. We also recognize that our employees are unique individuals with their own lifestyle and interests. RouteSmart Technologies pays a significant share of the cost of benefits for our employees. We believe our investment makes good business sense by helping to create a positive and productive work environment. Among the benefits we offer are: Medical/Dental/Vision/STD & LTD Plans Employer paid Life Insurance Plan Employee Training & Development 401(k) Retirement Savings Plan w/ Employer Match Vacation/Sick/Holiday Leave Tuition Reimbursement Flex hours Casual Dress RouteSmart Technologies is proud to be an equal opportunity workplace. Individuals seeking employment at RouteSmart Technologies are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, or sexual orientation. We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us. All candidates must have legal authorization to permanently live and work in the United States. This position does not qualify for sponsorship.
Columbia, MD, USA
$80,000-100,000/year
Workable
FP&A Manager
Job Title: FP&A Manager Location: Denver Tech Center - Hybrid Kaseware is seeking a FP&A Manager to join the Finance Team. The FP&A Manager will report to the CFO and work closely with the Accounting and Finance Team to complete financial reporting in accordance with GAAP, maintain monthly financial reporting packages, develop and maintain financial models, forecast future financial performance, complete annual budgets and track key performance indicators (KPIs) for Kaseware. The ideal candidate is a hands-on, team player that can also work autonomously under tight deadlines. They are comfortable with a “no job too small” mentality, a fast-paced environment, and are highly communicative within our team. Job Type: Full-time, Exempt Responsibilities and Duties: Develop and maintain financial models Prepare monthly forecasts  Complete annual budget Completes monthly financial reporting packages including ARR reporting Prepares quarterly financial reports for Board of Directors Prepares and maintains financial statements in accordance with GAAP Develop and maintain KPIs Other duties as assigned Required Education: Bachelor's degree in Accounting or related field Required Skills: Experience with financial models, forecasting and budgeting Experience with private equity financial reporting Familiar with preparing financial statements in accordance with GAAP Experience with Sage Intacct Ability to work independently and prioritize workload based on team objectives Ability to work in a team environment and have strong coordination, organization, and communication skills Ability to use analytical skills to identify, investigate, troubleshoot, and reconcile issues proactively Excellent interpersonal, negotiation, and conflict resolution skills Ability to effectively multitask and adjust to changing priorities Well-developed organizational skills with deadline and detail-orientation Required Experience: 3-5 years experience working as a FP&A Analyst or FP&A Manager Other Requirements: CPA Preferred Experience with SaaS Intelligence Experience with Salesforce Language: English Benefits: Competitive salary and bonus program in an entrepreneurial environment Excellent health, dental, and vision insurance with generous company contribution Flex Spending Accounts Unlimited paid vacation 12 paid company holidays Paid Sick Time Paid Parental Leave 401k with company matching EcoPass provided for Colorado-based employees Salary Range: $130,000-$150,000/year About Kaseware: Kaseware is a dynamic small company located in the Denver metro area. We build state-of-the-art software for law enforcement and corporate security customers.  We serve those that serve our communities and make our world safer. Due to the nature of our business, you must be able to pass a full CJIS compliant fingerprint based background check, which is required for individuals needing access to criminal justice information (CJI). U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time. We expect this role to be open until September 1st or until filled.
Denver, CO, USA
$130,000-150,000/year
About Us
Terms of Use
Privacy Policy
Help
Contact Us
FAQ
Cookie
Cookie Policy
Cookie Settings
Our Apps
Download
Download on the
APP Store
Download
Get it on
Google Play
© 2025 Servanan International Pte. Ltd.