Procurement Specialist

The Procurement Specialist is responsible for overseeing the day-to-day purchasing activities while supporting strategic sourcing initiatives. This role balances transactional procurement with supplier relationship management, cost analysis, reconciliation, and process improvement. The Procurement Specialist collaborates with multiple departments to ensure goods and services are acquired on time, at the best value, and in compliance with organizational policies and standards. This is an individual contributor role with no direct supervisory responsibilities. Key Responsibilities: · Manage end-to-end purchasing for assigned categories, including materials, equipment, and services. · Develop and issue RFQs/RFPs, analyze bids, and negotiate supplier pricing, terms, and delivery schedules. · Contributes to sourcing strategies and implements cost reduction initiatives in alignment with business goals · Monitor vendor performance, resolve issues related to delivery, pricing, or quality, and recommend supplier improvements. · Reviews supplier contracts for compliance, risk, and cost effectiveness; liaises with legal when needed. · Track purchase orders and coordinate with suppliers to ensure on-time deliveries; expedite or delay shipments as required. · Perform regular reconciliations of purchase orders, invoices, and credit card statements to ensure accuracy, resolve discrepancies, and maintain compliance with financial reporting standards. · Verify invoice accuracy, resolve price variances, and ensure proper general ledger (GL) coding. · Maintain procurement records, contracts, and purchase orders in compliance with audit and regulatory requirements. · Develop centralized purchasing strategies to streamline procurement processes and enhance efficiency · Work collaboratively with finance, operations, and accounting teams to support business needs, while serving as an individual contributor without direct supervisory responsibilities. · Create reports for management. Qualifications: · Bachelor’s degree in Business, Supply Chain, Accounting, or related field preferred. · 2–4 years of progressive experience in purchasing or procurement. · Strong negotiation and vendor management skills. · Knowledge of RFQ/RFP processes, contract terms, and compliance requirements. · Proficiency in Microsoft Office; experience with ERP or procurement software preferred. · Strong analytical and problem-solving abilities with attention to detail. · Effective written and oral communication skills. · Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Salary $64,000-$67,000. Salary is dependent on education and experience. Related experience may include: Purchasing Specialist, Procurement Analyst, Buyer, Sourcing Specialist, Procurement Coordinator. Conditions of Employment: · A job-related assessment may be required during the interview process. · Must be able to perform each essential duty satisfactorily and be physically present in the office (unless otherwise noted). · Offers of employment are contingent upon successful completion of a background check. · Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Work Environment: · Standard office setting. · Duties are typically performed while sitting at a desk or computer workstation. · Subject to frequent interruptions, deadlines, and vendor communications. Physical Demands · Regularly sits for extended periods. · Proficient in using electronic keyboards and office equipment. · Effective verbal and written communication skills. · Ability to lift, carry, and/or move objects weighing 10–25 pounds as needed. Institutional Values: · Diversity and Inclusion: We are committed to building a diverse and inclusive workplace. · Innovation and Technology: We embrace modern tools and systems to improve business efficiency. · Community Engagement: We support employees in volunteering and giving back to the community. Equal Opportunity Employer: We are an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other protected status. All qualified applicants are encouraged to apply.