Project Administrator

Ace Handyman Services is Hiring a Team Coordinator! Full-Time • On Site – Matthews, NC $16 – $21 per hour Ace Handyman Services is hiring a Team Coordinator to support scheduling, dispatch, and customer engagement operations. This is a high-impact, high-energy role ideal for someone who thrives in a fast-paced home services environment and wants to be part of a trusted, growing brand. This is a high call volume and fast paced role; this person must thrive in a fast and busy environment! This position will be responsible for all scheduling of craftsman jobs, taking potential customer lead calls and converting them into a booked job (with a high conversion rate) also assist with most of the daily administrative tasks - warranty calls, data entry, and customer follow up. What You'll Do: Handle high-volume inbound/outbound calls Support customers with scheduling, service coordination, and problem solving Dispatch field technicians and manage dynamic calendars Use Service Titan software (or similar) to manage workflows, scheduling, and updates Provide sales and customer support with a focus on professionalism and speed Requirements Experienced in customer service or inside sales (1+ year preferred) Organized, calm under pressure, and able to multitask Comfortable navigating home service systems and handling day-to-day scheduling Must have Service Titan Software Experience or a similar platform Previous home services, dispatch, or field ops coordination experience strongly preferred Benefits Paid Time Off Health, Dental, and 401(k) Benefits Overtime Pay + Sales Bonuses On-the-Job Training & Pay Reviews No Weekend Work

O2B Kids has many locations throughout Florida, Georgia, Missouri, Alabama, North Dakota, and South Dakota and Minnesota with more states on the way! We are seeking a friendly, detail-oriented person, who would be a great asset to our corporate office team! This is a brand new position, stemming from the rapid growth of our company. We would love to discuss this specific position with you or determine if there is another position that would be an even better match! Responsibilities and Duties Work a full time shift, M-F (located in Gainesville, FL) - not remote Build a positive culture with front-line staff Process refunds after reason for refund and credit is deemed accurate Ensure accuracy and completion of monthly agency reconciliations Manage and support monthly agency submissions Ensure that expected monthly funding reflects received funds Communicate to the front line regarding student assessment deadlines and ensure deadlines are met Process card disputes and work with Bank for collection of payment Have fun! Requirements Agency experience (VPK, School Readiness, GA PreK, etc.) Administrative experience Formal education in business adminstration or a related field (preferred) Benefits BENEFITS ·         full-time employees ·         First four weeks of tuition for two children free at time of hire ·         Monthly incentive bonuses ·         Paid holidays for full-time employees ·         Paid time off for full-time employees ·         Health insurance for full-time employees ·         Dental, Vision, and other voluntary plans for full-time employees ·         Pet Insurance ·         TeleDoc ·         529 college savings plan ·         Direct deposit and paperless pay checks ·         401(k) with employer contribution for qualifying employees ·         Scholarships towards early childhood education credentials ·         Free first aid and CPR training ·         Meals provided during student lunch time ·         Employee snack and coffee station ·         $1,000 employee referral bonus for each referred employee ·         $250 employee referral bonus for each referred student ·         Wage is based on experience, credentials and precise position   Want to learn more about O2B Kids? Check us out at www.o2bkids.com   O2B Kids is an equal opportunity employer.

The Office Supervisor at Strategic Legal Practices plays a critical role in ensuring the efficient day-to-day operations of the office. This role requires a proactive, highly organized individual who can oversee office services, vendor relations, facility maintenance, supply management, and general administrative support. The Office Supervisor will serve as a liaison between internal staff and external vendors, manage physical and digital office organization, and ensure a consistently clean, professional, and well-functioning office environment. Key Responsibilities Office Administration & Facility Management Oversee physical office space organization, including document digitization and office setup for new occupants. Conduct regular office and facilities walk-throughs to ensure cleanliness, orderliness, and compliance with maintenance standards. Supervise conference room readiness daily — ensuring equipment is functional, rooms are clean, and supplies are stored. Coordinate seasonal and holiday office decorations and upkeep, including necessary supplies (e.g., lighting, batteries). Support with trial box logistics, document storage compliance, and archive management in coordination with relevant teams. Supervise kitchen cleanliness, including weekly refrigerator clean-outs and inventory checks. Vendor & Services Coordination Serve as the primary contact for office-related vendors including cleaning services, mail and delivery services, printer maintenance, shredding services, and more. Onboard with all relevant vendors to understand workflows and resolve outstanding issues or service gaps. Schedule and participate in walkthroughs with cleaning vendors to maintain and improve cleanliness standards. Maintain strong relationships with all vendors and hold them accountable to agreed service levels. Inventory Management Maintain and organize inventory of office and kitchen supplies, including stationery, beverages, snacks, and cleaning items. Develop and manage a consistent ordering process for office and kitchen needs (weekly/monthly). Ensure proper inventory controls to prevent overstocking or unauthorized removal of supplies. Mail & Document Handling Develop and manage an efficient mail process, including daily scanning, sorting, and distribution. Coordinate with internal staff to refine workflows for subpoena downloads and document storage. Ensure timely handling and disposition of sensitive or case-related documents, including adherence to timelines for legal holds or appeals. Technology Ensure all conference rooms are fully functional, clean, and equipped for daily use, including AV systems, mirrored screens, and login processes. Troubleshoot tech issues in coordination with IT and maintain basic working knowledge of all systems. Prepare desks and workstations for new hires. Coordinate with Christine Tran and Stanley Chong to ship equipment to remote employees and manage equipment returns during offboarding, including sending boxes and return labels. Handle IT-related purchases based on links from Christine Tran; route larger orders to Shawn for approval. Team Support & Collaboration Serve as a central point of contact for general office-related questions and needs. Assist with special projects, such as office relocations, holiday events, or new initiatives. Maintain master key access and ensure controlled use based on authorization. Requirements 3+ years of experience in office administration, operations, or facilities management. Excellent organizational and project management skills. Strong interpersonal and vendor negotiation skills. Ability to work independently, take initiative, and problem-solve. Proficiency in Microsoft Office Suite; comfort with learning new technology and communication tools. High attention to detail and ability to juggle multiple tasks simultaneously. Experience coordinating with IT and facilities teams is a plus. Working Conditions On-site, office-based role with regular walking, lifting light supplies, and coordinating across departments and vendors. May require occasional early mornings or late evenings to oversee specific tasks or vendor access. Benefits We’re committed to supporting the well-being and success of our team through a robust and thoughtfully designed benefits package, including: 401(k) with Employer Match – Plan for your future with confidence and company support. Health, Dental, and Vision Insurance – Comprehensive coverage to keep you and your family healthy. Short-Term, Long-Term Disability & Life Insurance – Financial protection for life’s unexpected events. Paid Parking – Convenient and covered, so you can focus on your day. Generous Paid Time Off – Ample time to rest, recharge, and take care of personal matters. Employee Referral Program – Earn rewards for introducing talented individuals to our team. Employee Assistance Program (EAP) – Confidential resources for personal and professional support. Employee Discount Program – Access to exclusive savings on a variety of products and services.

Founded in 2010, Fun Town RV (FTRV) has grown into Texas’s largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply! Fun Town RV is currently seeking a reliable and detail-oriented Office Coordinator with a passion for supporting customers and team members. This role is critical in maintaining smooth administrative operations at the dealership and will be responsible for a wide range of clerical, financial, and organizational duties. The ideal candidate thrives in a fast-paced environment and demonstrates strong organizational and communication skills. Key Responsibilities: Administrative & Office Operations Manage all aspects of RV deal postings, including reviewing system entries, verifying documentation against checklists, and printing commission reports. Maintain regular communication with the Corporate Office and Accounting Departments to ensure store accounts and records are up to date. Perform daily bookkeeping duties, including updating the accounting system, maintaining petty cash logs, and reconciling payables and credit card reports. Handle all aspects of cash management, ensuring accuracy and compliance. Submit and track payoff checks sent to lenders, and follow up on trade titles and new inventory logging. Human Resources & Staff Support Act as a liaison between employees and the HR department. Oversee and submit all required new hire documentation for your location. Assist with compliance audits and documentation. Maintain employee files in accordance with company policies. Sales & Registration Coordination Submit warranty registrations for new units and process rebates when applicable. Complete title and registration paperwork and submit tax payments for sold units. Ensure timely follow-up and communication with applicable agencies and internal departments. Customer Service & Office Management Oversee reception area operations, including coverage scheduling and serving as backup when needed. Order office supplies and maintain proper inventory levels. Provide high-level administrative support to leadership as required. Ensure daily operations run efficiently and professionally. Requirements High School Diploma or equivalent required. Prior customer service or office coordination experience preferred. Strong computer proficiency, especially in Microsoft Office and data entry systems. Excellent written and verbal communication skills. Ability to manage high volumes of data with accuracy and attention to detail. Strong time management and organizational skills. Ability to work independently as well as collaboratively in a team environment. Physical Requirements: Ability to sit for prolonged periods while using a computer and other office equipment. Manual dexterity for tasks involving typing, filing, and handling small objects. Occasionally lift or carry items up to 25 lbs (such as office supplies, files, or documents). Ability to bend, reach, and move within the office environment throughout the workday. Maintain focus and attention to detail in a fast-paced, busy setting. Benefits Competitive salary and performance-based bonuses Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Christmas Savings Plan Opportunities for professional development and career advancement Join Our Growing Team! At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you’re ready to be part of a company that values hard work and dedication, apply today! Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment.

Founded in 2010, Fun Town RV (FTRV) has grown into Texas’s largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply! Fun Town RV is currently seeking a reliable and detail-oriented Office Coordinator with a passion for supporting customers and team members. This role is critical in maintaining smooth administrative operations at the dealership and will be responsible for a wide range of clerical, financial, and organizational duties. The ideal candidate thrives in a fast-paced environment and demonstrates strong organizational and communication skills. Key Responsibilities: Administrative & Office Operations Manage all aspects of RV deal postings, including reviewing system entries, verifying documentation against checklists, and printing commission reports. Maintain regular communication with the Corporate Office and Accounting Departments to ensure store accounts and records are up to date. Perform daily bookkeeping duties, including updating the accounting system, maintaining petty cash logs, and reconciling payables and credit card reports. Handle all aspects of cash management, ensuring accuracy and compliance. Submit and track payoff checks sent to lenders, and follow up on trade titles and new inventory logging. Human Resources & Staff Support Act as a liaison between employees and the HR department. Oversee and submit all required new hire documentation for your location. Assist with compliance audits and documentation. Maintain employee files in accordance with company policies. Sales & Registration Coordination Submit warranty registrations for new units and process rebates when applicable. Complete title and registration paperwork and submit tax payments for sold units. Ensure timely follow-up and communication with applicable agencies and internal departments. Customer Service & Office Management Oversee reception area operations, including coverage scheduling and serving as backup when needed. Order office supplies and maintain proper inventory levels. Provide high-level administrative support to leadership as required. Ensure daily operations run efficiently and professionally. Requirements High School Diploma or equivalent required. Prior customer service or office coordination experience preferred. Strong computer proficiency, especially in Microsoft Office and data entry systems. Excellent written and verbal communication skills. Ability to manage high volumes of data with accuracy and attention to detail. Strong time management and organizational skills. Ability to work independently as well as collaboratively in a team environment. Physical Requirements: Ability to sit for prolonged periods while using a computer and other office equipment. Manual dexterity for tasks involving typing, filing, and handling small objects. Occasionally lift or carry items up to 25 lbs (such as office supplies, files, or documents). Ability to bend, reach, and move within the office environment throughout the workday. Maintain focus and attention to detail in a fast-paced, busy setting. Benefits Competitive salary and performance-based bonuses Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Christmas Savings Plan Opportunities for professional development and career advancement Join Our Growing Team! At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you’re ready to be part of a company that values hard work and dedication, apply today! Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment.

The Office Manager at Coastline Equity serves as the central hub for all administrative, operational, and cultural functions across the company. This is not a front-desk or single-location role it is a multi-dimensional leadership position responsible for ensuring consistent, high-quality office operations, administrative processes, onboarding processes, insurance compliance, vendor coordination, and cross-functional support company-wide. You will be accountable for supporting all departments through administrative excellence, keeping operations running efficiently across multiple offices, teams, and systems. This role requires a proactive, resourceful individual with a deep sense of ownership, a sharp eye for detail, and a strong alignment with Coastline Equity’s core values: Customer First, Growth Mindset, and Equity for All. Pay rate: $20 - $25 based on experience 1.        Company-Wide Office & Administrative Operations Oversee daily operational needs across all Coastline Equity offices, with a home base in Gardena, CA. Serve as the central point of contact for all office systems, supply management, logistics, vendor communication, and physical environment maintenance across the business. Maintain company-wide standard operating procedures (SOPs) for administrative functions, office operations, and workplace protocols. Ensure consistent standards for cleanliness, organization, seasonal presentation, and resource accessibility in all workspaces. 2.        HR Onboarding & Culture Support Lead onboarding logistics across the business: equipment setup, desk assignments, access credentials, welcome kits, and internal announcements. Coordinate all internal communications around new hires, celebrations, milestones, and culture programming. Manage the execution of newsletters, team events, and recognition programs across departments and office locations. Ensure a cohesive workplace experience that reflects Coastline Equity’s identity and values. 3.        Insurance, Compliance & Vendor Support Own the tracking and verification of vendor, tenant, and property insurance certificates across Coastline’s portfolio. Communicate requirements, manage renewal schedules, and address discrepancies to ensure compliance. Maintain a centralized, organized insurance database, accessible for audits and operations team reference. Coordinate directly with property management and operations to resolve insurance-related tasks and enforce standards. 4.        Financial & Administrative Process Oversight Oversee the intake and accurate processing of all company mail, invoices, credits, and bills for entry into AppFolio. Assist with tenant communications and financial support around payments, delinquencies, or reconciliations. Ensure timely delivery of reports and accurate documentation management. Handle operational errands including mail runs, bank deposits, and office logistics as needed. 5.        Technology, Systems & Infrastructure Coordination Manage relationships with building management, IT service providers, security vendors, internet/phone vendors, and office supply contractors across offices. Maintain functionality and consistency of all operational technology: printers, phones, copiers, scanners, security systems, and internet. Ensure that all internal office systems support team efficiency and uptime. Skills & Competencies Advanced-Level Organization: Ability to manage and standardize administrative systems across a growing company. Operational Leadership: A proactive approach to identifying process gaps, solving problems, and building systems. Cross-Functional Communication: Ability to professionally engage with executives, staff, vendors, and tenants across roles and departments. Tech Proficiency: Comfortable with software such as AppFolio, Microsoft Office, QuickBooks, and learning/implementing new tech tools. Detail-Oriented Execution: Impeccable attention to task accuracy, document quality, and timely follow-through. People-First Mindset: Approaches internal support and onboarding with hospitality, empathy, and care. Adaptability: Thrives in dynamic environments, can pivot quickly, and handles competing priorities with confidence. Core Values Alignment: Equity for All: Promotes fairness, inclusivity, and dignity in all interactions. Customer First: Approaches every situation with a service mindset and long-term relationship focus. Growth & Innovation: Actively seeks new ideas, feedback, and continuous learning opportunities—especially in the use of emerging technologies like AI to improve service delivery and team performance. Requirements Required Qualifications 2+ years of administrative, operations, or office management experience across multiple teams or departments. Proficiency in Microsoft Office Suite, QuickBooks, and AppFolio (or similar systems). Valid CA Driver’s License and reliable transportation for offsite office support. Ability to sit, stand, move, lift, and perform typical office-related physical functions. Preferred Qualifications: Experience supporting real estate, property management, or multi-location businesses. Familiarity with insurance documentation, AP processes, and facilities coordination. Experience leading onboarding processes or managing internal culture and recognition programs. What we are looking for: We’re looking for a systems thinker with a heart for service—someone who thrives on making things work smoothly behind the scenes, who can hold the operational fabric of a company together, and who cares about people as much as processes. You will do well in this role if you: Think three steps ahead and proactively solve problems before they escalate. Are energized by checklists, deadlines, and well-run systems. Are comfortable supporting executives while managing everyday details. Want to make a meaningful impact across teams and functions. Why join Coastline Equity? We don’t just manage buildings, we build equitable communities, deliver unmatched service, and empower our team to lead with innovation and integrity. At Coastline Equity, you’ll be part of a company that encourages bold thinking, supports ongoing development, and ensures every team member has a voice and a path to grow. Benefits Training & Development Medical, dental, and vision insurance Life Insurance PTO Holidays