Mailroom Assistant (boston: boston/cambridge/brookline)

Our client, a non-profit located in Midtown, Manhattan, is seeking to hire a Temporary Administrative Assistant to support the Marketing team. The person in this role will report to and take direction from the Lead Executive Assistant. This position is a hybrid position that will last for at least 6 months; the hours are 9:00am - 5:00pm with a one-hour lunch. Responsibilities: Provide senior managers with timely, proactive, high-quality administrative support, such as: Managing complex calendars, scheduling internal and external appointments, meetings and calls. Making travel plans, reservations and arrangements. Sorting and prioritizing mail, taking phone messages, returning calls, and responding to email. Preparing monthly expense reports and administrative check requests; processing expense/check requests for consultants, vendors and others. Drafting, editing and proofreading contracts, presentations, correspondence and other materials in Microsoft Outlook, Word, Excel, and PowerPoint. Provide general administrative support, including copying, filing, record keeping, and back-up coverage for other assistants. Support research, data management and reporting needs. This includes database queries, contact management, metrics tracking, maintaining a pipeline of prospective investees, and transcribing notes from meetings. Support internal and external meetings and events which may include: scheduling; engaging with investees, consultants, and vendors as needed; managing onsite or offsite conference room reservations, catering, meeting materials, and audio-visual requirements; ensure video/conference call lines are reserved, helping to set up and reposition furniture. Provide similar support for larger off-site events as needed. Support the production and conveyance of materials for internal and external meetings, including preparing agendas, drafting and revising documents, compiling materials into PDF format and creating hard-copy binders for distribution. Take on short-term administrative projects as directed. Qualifications: Aligned with the organization's mission core values including a commitment to racial equity, diversity and inclusion. At least two years of administrative assistant experience A quick study with excellent administrative and organizational skills, including attention to detail and ability to manage and prioritize multiple tasks, meet deadlines, and work independently as well as with a team. A helpful thought partner able to integrate work across multiple areas, suggest process improvements, and take charge of assigned activities. Sound judgment, including the ability to use and show discretion, make sometimes difficult decisions independently and effectively problem solve. Excellent communications skills, including writing, proofreading, presenting in group settings, and communicating effectively in person, electronically or by phone. Outstanding interpersonal skills with a professional and genial demeanor, and the ability to work with people with different backgrounds and experiences. Strong computer skills, including the ability to learn new software quickly, and experience with the following or similar tools: Microsoft Word, Excel, and PowerPoint; experience with merges, tables, track changes and document review, document formatting and layout; Microsoft Outlook, including calendars, meeting scheduling and invites, distribution groups; Asana; internet research; and experience integrating various technology tools. Hourly rate: $35/hr Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are looking to hire a part time Admin/Marketing Assistant who can help run the day to day activities of the business as well as help manage a few marketing campaigns using an online CRM. This position could possibly become full time as the company grows. Candidates for this position must have experience with QuickBooks Desktop, Excell, MS Word, Google Calendar, Outlook Email. Please send resume with link above or call us to arrange an interview at our office in South Everett. We look forward to meeting with you.

Professional property management company is seeking a detail-oriented and motivated administrative assistant for a residential property manager serving the Puget Sound area. This role is ideal for a dependable individual with prior experience in the property management industry. We are seeking someone available to work from the owner’s home office located in Des Moines, Washington. Training is provided but prefer someone with prior experience in the property management industry. Monday- Friday 9AM to 5PM (full time option) or Monday- Friday 9AM to 3PM (part time option) Pay DOE and skill level $22-$25 per hour Paid-Time Off accrual (PTO) Vacation/Sick Time (1 hour per 40 hours worked) Work from management office located in Des Moines (no remote work option available) Start date: Late October Responsibilities in this role include: • Support Property Manager in a variety of administrative tasks • General office duties • Manage email, correspondence memos, letters and forms • Maintain property expense sheets and records • Process account receivables, payables and property deposits • Manage Intuit payroll system and manage employee files • Manage online marketing platforms for property listing Qualifications & Skills • 3+ years of proven relevant work experience in business administration, accounts payable or accounts receivable • Proficient in Google office suite and/or MS Office: Excel, Microsoft Word • Very strong organization, attention to detail and problem-solving skills • Strong written and verbal communication • Ability to work independently on projects • Strong organizational skills with the ability to prioritize among multiple projects • Background check is required Please submit resume and contact information.

Job description: ******** job is in Arroyo Grande Description/Requirements: A positive attitude, willingness to learn, and reliability are essential! We can train for everything else. Must be friendly and willing to work in a customer-facing position. This job primarily involves answering phones, processing paperwork, filing, showing properties to prospects, and other administrative tasks assigned by the office manager. You will be responsible for completing specific tasks along with other team members, all reporting to a single manager. Responsibilities: Answering phones and providing excellent customer service. Processing paperwork accurately and efficiently. Filing documents and maintaining organized records. Showing properties to prospective clients. Performing various administrative tasks as directed by the office manager. Requirements: Bilingual- Fluent in Spanish preferred but not necessary and English Reliability and punctuality. Friendly demeanor and ability to work in a customer-facing role. Ability to work well in a team and follow instructions from the manager. Preferred Skills (but not required, as training will be provided): Basic knowledge of office equipment and administrative procedures. Good communication and interpersonal skills. Basic computer skills and familiarity with office software. This role is ideal for someone looking to start or continue their career in a supportive, team-oriented environment where customer service and a positive workplace culture are prioritized. Job Type: Full-time M-F 8 to 5 20.00 to start plus benefits after probation period Ability to Commute: Arroyo Grande, CA 93420 (Required) Work Location: In person

Our client, a leading hedge fund located in Midtown Manhattan is seeking a Long-Term Temporary Project Coordinator to support the Global Head of Real Estate. The position starts asap and lasts up to two years; current schedule requires Tues-Thurs onsite and Mon/Fri work from home, though that could change in time. Hours are 8am - 6pm, with flexibility for overtime as needed. Hourly rate is $40-42/hr DOE. Responsibilities: Manage and maintain project management system, interfacing with and across teams and departments within the organization; responsibilities include compiling a weekly recap of upcoming meetings, open items and upcoming deadlines. Manage the day-to-day workflow of the executive ensuring daily and weekly tasks and deliverables are operationally and strategically well aligned with priorities Ensure the executive is well prepared for external and internal meetings, and support execution of special projects. Maintain close relationships with external and internal parties, serving as liaison between them and executive Represent and intercede on behalf of executive in person, by phone and in written correspondence as needed and appropriate. Prepare notes and readouts resulting from all meetings Coordinate sensitive and confidential projects Requirements: Minimum of 5+ years in a project coordinator or similar role ideally out of real estate, construction or financial services Excellent computer skills with the following: Microsoft Office, including Word, PowerPoint, Excel and Microsoft Outlook; project management or Demonstrated experience implementing systems to boost efficiency Proven ability to adapt and pivot quickly based on new information and able to prioritize and re-prioritize tasks in real-time in order to meet deadlines Excellent administrative and organizational skills, with expert attention to detail. Self-starter, able to work independently as well as collaboratively with others. Outstanding interpersonal skills, including the ability to work with all levels of employees Sound judgment, including the ability to use and show discretion Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Full Time position as Administravie Assistant/Construction Assistant for new construction company. We build single family and multi family homes in the Puyallup area. As we grow we need another Assistant with experience in bidding, scheduling, working closely with vendors and securing permits with Pierce County Planning, This position will manage all in-office duites and the jobsite along the Superintendents. Please email your resume. Excellent communication skills Prior experience applying for building permits Skilled in Microsoft software and reading plans Drive your own reliable vehicle and be reimbursed mileage. Monday-Friday 8:00-4:30 - no weekends. PTO and Holidays paid. No Medical Benefits with this position.