Part Time Administrative Assistant (boston: boston/cambridge/brookline)

Job Type: Full-Time Schedule: [ Monday–Friday, 7:45 AM – 4:45 PM] Salary: $18-35/hour based on experience with cosmetic incentives ⸻ About Us: We are a well-established, patient-focused medical practice with two dedicated physicians providing high-quality care in a supportive and professional environment. We are currently seeking an experienced and organized Front Desk Manager to lead our front office operations and ensure a smooth, welcoming experience for all patients. ⸻ Position Overview: The Front Desk Manager will oversee daily front office operations, supervise front desk staff, manage scheduling, and serve as a key point of contact for patients and providers. The ideal candidate is proactive, detail-oriented, and experienced in a medical office setting. ⸻ Key Responsibilities: • Oversee daily front desk operations, ensuring efficiency and professionalism • Supervise, train, and support front desk staff • Manage patient scheduling, check-in/check-out process, and appointment flow • Ensure accurate collection and verification of insurance and patient information • Resolve patient inquiries and concerns with a focus on excellent service • Collaborate with physicians and clinical staff for office coordination • Maintain front office supplies and equipment • Assist with billing support, prior authorizations, and referrals as needed • Uphold HIPAA and patient confidentiality standards at all times ⸻ Qualifications: • 2+ years of experience in a medical office front desk or management role • Strong knowledge of medical terminology, insurance verification, and EMR systems (e.g., Athenahealth, eClinicalWorks, or similar) • Excellent communication, organizational, and interpersonal skills • Ability to multitask and lead in a fast-paced environment • Professional demeanor and a patient-centered mindset • High school diploma or equivalent required; additional healthcare admin training or certifications a plus ⸻ Benefits: • Competitive salary • No nights or weekends • Cosmetic treatments at discounts • Opportunities for professional development • Supportive and collaborative work environment ⸻ To Apply: Please submit your resume and a brief cover letter outlining your qualifications and experience

Neal R. Gross and Co. is a leading Court Reporting and Transcription services company based out of the Washington, DC area with work across the country. Our clients include local, state and federal courts, the House of Representatives, Department of Defense and clients in the private sector. We are seeking experienced Digital Court Reporters to capture the verbatim record of legal proceedings with accuracy, professionalism, and reliability. This role involves both remote and in-person assignments, depending on client needs. We are looking for candidates that can work anywhere from a few jobs a month to 2-3 per week depending on their availability and location. Candidates must be self-sufficient and come equipped with the necessary tools and expertise to perform the work independently. PRIOR EXPERIENCE AND EQUIPMENT IS REQUIRED .  Location: IN-PERSON - client sites in your local area Key Responsibilities  Capture clear and complete digital audio recordings of legal proceedings including depositions, hearings, and meetings.  Administer oaths and participate in depositions, hearings, and other legal proceedings  Monitor and ensure audio quality in real-time, annotating the record with speaker IDs and relevant notes.  Maintain a secure and organized record of proceedings, adhering to legal and confidentiality standards.  Upload and submit audio files and associated annotations through our secure systems in a timely manner.  Communicate with scheduling and production teams to ensure accurate and on-time delivery of materials.  Represent NRGCO professionally in all proceedings and interactions  Interact with high-level clients (Federal Govt, State Govt, Private Industry)  Requirements Job Requirements Minimum of 1 years of experience as a Digital Court Reporter in legal or governmental proceedings. Proficient in digital recording software, annotation tools, and audio file management.  Strong attention to detail and excellent command of the English language.  Ability to work independently and adapt to dynamic courtroom or deposition environments.  Experience covering multi-speaker and technical proceedings.  Familiarity with court terminology and procedure.  Ability to pass security screening for access to client sites, including government buildings  Availability for occasional short-notice assignments.  AAERT Certification is strongly preferred    Equipment and Software Requirements  Candidates must provide their own:  Laptop or computer with digital recording software (e.g., ForTheRecord, Liberty, AutoScript, Soniclear or equivalent)  High-quality microphones and backup recording devices  Reliable internet access for file transfers and virtual proceedings  Secure storage for audio files and notes until submission  Benefits This is a contract position and compensation is commensurate with candidate's experience. Compensation range is $25-45/hour. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status or other protected classes.

Office Move Coordinator/Event Setup Assistant Position Number: B1205PD Starting Wage/Salary: $22.07 - $22.96 / hour plus exceptional benefits Close Date: Primary Purpose: The Office Move Coordinator/Event Setup Assistant is responsible for moving, installing, and/or reconfiguring furniture to facilitate staff and faculty requested changes; relocating furniture and equipment designated for inventory, surplus, or disposal. This position must be able to drive/operate campus vehicles. When needed the position also works as an assistant to the Event Setup Specialist ensuring that event setups/breakdowns are performed on time and according to the specifications provided by the event organizer. Secondary Purpose: Works with Grounds crew to provide assistance to Grounds related tasks, including snow removal, surplus materials disposal, and Commencement set up. Essential Duties and Responsibilities: Furniture: Act as Office Move point of contact for office move related work orders. Move, install, and reconfigure furniture to facilitate requested changes for faculty and staff. Coordinate furniture inventory jointly with Campus Services Operations Coordinator; surplus and/or dispose of furniture and equipment in accordance with COCCs policies and procedures. Work with Campus Services Operations Coordinator to administer office moves and associated furniture changes. Event Setup: Track and organize event setup. Set up events to the specifications of the event organizer. Ensure event space is restored to the original condition and ready for the next event setup. Administrative Functions: Develop weekly schedule of office and furniture moves. Respond to office move work orders. Help to track office and furniture inventory, and inventory available surplus furniture. Maintain open communication with supervisor on a weekly basis. Other duties as assigned. Grounds/Landscape Functions: Snow removal to include operating a truck with plow and/or snow removal equipment. When furniture and event duties allow and as assigned assist grounds crews in other day to day operations. Knowledge, Skills, and Abilities: Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies. Demonstrated knowledge of furniture installations and proficiency with power tools and equipment necessary for installations. Demonstrated knowledge and understanding of college event setup procedures and use of facilities for college events. Knowledge of planning and scheduling work activity based on furniture installs, events, office/furniture moves, and snow removal operations. Effective interpersonal, organizational, and oral and written communication skills. Ability to work independently and to use good judgment with respect to priorities and deadlines. Ability to communicate effectively with students, staff, and faculty from diverse backgrounds. Ability to operate campus vehicles, moving equipment, and snow removal equipment. Ability to meet deadlines, set work priorities, and manage workload. Ability to access and use the colleges work order system and database systems which include Microsoft Office Suite, email, and modern office equipment. Minimum Requirements: Education: High School degree or equivalent Experience: Two years experience working with furniture installations or similar duties. Preferred Qualifications: Education: Associates degree Experience: Experience working with furniture installations, specifically Experience in a higher education setting Forklift Certification To apply, visit https://jobs.cocc.edu/postings/11297 The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211. This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3. In support of COCCs EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting. Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-37b4721dfe3be241bd3c208437865c66

The Executive Assistant will create leverage and capacity and act as a true business partner for our President and COO. You will learn and understand the business at a level required to help team members prioritize conflicting needs with meeting schedules, travel, and delivery of projects. A successful EA will learn, understand, and anticipate the style and personal preferences of each executive they support and make proactive offers to enhance the executive’s experience and management load. Essentially the expectation is that the EA will act as a business partner to the executive team to improve the fluidity of their roles and the overall operations of the business. Responsibilites: Manage Outlook calendars for President and COO. Proactively review calendars to ensure proper time for executive to travel between appointments, prepare for key meetings, breaks/moments to reflect, vacations, etc. and resolve conflicts in scheduling by discussing with executive(s) and potentially external parties. Ensure all key participants are invited and if unsure of necessary attendees gain clarification from the requestor. Ensures that proper logistics are tested and set-up (e.g., conference room booking, A/V tested, virtual meeting software set-up) for key meetings. Occasionally support others to resolve large meeting conflicts. Develops an understanding of who should be included based on the meeting objectives, asks for clarity when unsure. Manage expense reports for President and COO including gathering appropriate documentation and submitting through Concur. Providing feedback to those you support to improve processes and reduce waste around expense reports and approving expense reports submitted by Executives’ direct reports. Arrange travel (air, hotel, car, reservations, etc.), itineraries, agendas, logistics, and compilation or documents for travel-related meetings for executives as requested. Act as the administrative point of contact between the executives and internal/external clients, board members, and advisory board members. Act as a brand ambassador and represent Experience Senior Living with the highest level of professionalism. Perform general administrative duties and pitch in around the office for clean-up, restocking of refreshments and supplies, managing vendors, etc. May perform other duties as needed and /or assigned. Requirements Requirements: High School Diploma is required. Bachelors degree in business administration or related field is preferred. 5+ years advanced administrative support experience is required. Experience directly supporting an executive level professional or group of executives is preferred. Senior living experience is preferred. Strong drive and work ethic. Superior time organizational skills. High customer service orientation. Professional communication and presentation. High computer literacy. Benefits Benefits:  We offer a full benefits package that includes medical, dental, vision, STD/LTD, life and voluntary life, 401k with employer matching, paid holidays, and up to 20 days PTO in the first three years. Compensation: $110,000 / year

TO APPLY, PLEASE GO TO: NeighborImpact Employment Application NeighborImpact is looking for a bilingual receptionist to welcome clients, manage office operations, and provide essential support in both English and Spanish. Help build a stronger community and come to work for one Oregon’s 100 Best Non-Profits! Location: Bend Compensation: $23.38/hour Hours: Regular full-time, 40 hours/week, Mon-Fri, 8:00a-4:30p Benefits: 100% premium paid Medical, Dental, Vision and Life Insurance, Agency paid Retirement plan (up to 6%), almost 16 weeks of paid vacation time total accrual during the first five years (increases after that), plus 14 paid Holidays annually and a separate sick leave accrual Deadline: Position remains open until filled NeighborImpact Overview At NeighborImpact, we change lives by helping Central Oregon families access skills for success, family services, financial assistance, food, housing, weatherization and energy assistance, and more. Our values are Respect, Compassion, Collaboration, Accountability, Integrity, Excellence, Responsiveness, and Oriented towards positive change. Overview of Key Duties and Responsibilities: This position serves as the first point of contact at NeighborImpact’s Bend main office, providing professional reception and administrative support in both English and Spanish. Key responsibilities include managing daily front desk operations, welcoming visitors, offering information about NeighborImpact’s programs and services, answering and routing phone calls, processing mail, and handling office opening and closing procedures. The role also involves providing referrals to other community resources and offering Spanish interpretation and translation as needed to support client communication. POSITION QUALIFICATIONS: Required • High school diploma or GED required. • One-year office/administrative experience required • Bilingual in English/Spanish required, both written and spoken • Requires occasional lifting of up to 40 pounds, frequent sitting while working at computer and standing to operate various office equipment • Notary certification required within 90 days of hire • Required prior to date of hire and throughout employment: o Valid driver’s license o Proof of current auto insurance o Access to reliable transportation o Satisfactory criminal background check o Current enrollment in the Oregon Child Care Licensing Division’s Central Background Registry (CBR) Preferred • Experience in social services preferred TO APPLY, PLEASE GO TO: NeighborImpact Employment Application

We are Rokt, a hyper-growth ecommerce leader. Rokt is the global leader in ecommerce, unlocking real-time relevance in the moment that matters most. Rokt’s AI Brain and ecommerce Network powers billions of transactions connecting hundreds of millions of customers, and is trusted to do this by the world’s leading companies. We are a team of builders helping smart businesses find innovative ways to meet customer needs and generate incremental revenue. Leading companies drive 10-50% of additional revenue—and often all their profits—from the extra products or services they sell. This economic edge unleashes a world of possibilities for growth and innovation. At Rokt, we practice transparency in career paths and compensation. We believe in transparency, which is why we have a well-defined career ladder with transparent compensation and clear career paths based on competency and ability. Rokt’stars constantly strive to raise the bar, pushing the envelope of what is possible. We are looking for a Senior Executive Assistant to the CEO Target total compensation ranges from $157,000-170,000, including a fixed annual salary of $140,000-153,000, an employee equity plan grant, and world-class benefits.  Equity grants are issued in good faith, subject to company policies, board approval, and individual eligibility. About the role: We are seeking a highly dynamic Senior Executive Assistant to support our Chief Executive Officer. The ideal candidate will enhance the efficiency and effectiveness of the CEO by managing day-to-day operations, coordinating internal and external meetings, and handling extensive travel arrangements. This role requires someone who is adaptable, customer-focused, and enjoys working in a fast-paced, startup environment. Responsibilities: Executive Support: Enhance the CEO's efficiency and effectiveness through comprehensive support. Meeting Coordination: Organize and manage all aspects of internal and external meetings, including logistics, agendas, and communications. Travel Management: Arrange all travel details, such as booking flights, hotels, ground transportation, and handling visas and passport renewals. Personal Assistance: Provide organizational support for various personal tasks, including family/children & coordinating complex family schedules. Expense Management: Handle monthly expense reports, global credit card reconciliation, and offer backup support to other assistants. Customer Focus: Maintain a customer-centric approach, ask pertinent questions in meetings, and readily adapt to new challenges. Teamwork and Positivity: Foster a collaborative team environment, keep a positive attitude, and proactively support colleagues and company events. Office Presence: Be present in the office whenever the CEO is onsite. Typically our support teams work in office in line with those they support, however, have flexibility during periods of executive travel. Requirements About you: At least 10+ years of experience supporting a CEO Technically savvy with extremely strong computer literacy Strong time management and organizational skills with the ability to multitask in a fast-paced work environment Attention to detail and accuracy, highly responsive and proactive Flexible and be able to adapt quickly to last-minute changes, taking them in stride while maintaining a pleasant manner and motivating spirit Problem-solving skills with the capacity to anticipate potential challenges and devise effective solutions Ability to take initiative to identify and execute upcoming tasks and projects Discretion with the ability to handle sensitive information with confidentiality Demonstrated team player with ability to build relationships across teams and internal stakeholders Strong written and verbal communication, including the ability to interact professionally with various stakeholders including C-Level executives Benefits About Rokt’stars: As a mission-driven, hyper-growth community of curious explorers, our ambition is to unlock real-time relevancy in ecommerce and beyond. Our bias for action means we are not afraid to quickly venture into uncharted territories, take risks, or challenge the status quo; in doing so we either win or learn. We work together as one aligned team, never letting egos get in the way of brilliant ideas. We value diversity, transparency, and smart humble people who enjoy building a disruptive business together. We pride ourselves on being a force for good as we make the world better. About The Benefits: We leverage best-in-class technology and market-leading innovation in AI and ML, with all of that being underlined by building and maintaining a fantastic and inclusive culture where people can be their authentic selves, and offering a great list of perks and benefits to go with it: Become a shareholder. Every Rokt’star gets equity in the company Enjoy catered lunch every day and healthy snacks in the office. Plus join the gym on us!  Access generous retirement plans like a 4% dollar-for-dollar 401K matching plan and get fully funded premium health insurance! Dog-friendly office Extra leave (bonus annual leave, sabbatical leave etc.)  Work with the greatest talent in town See the world! We have offices in New York, Seattle, Sydney, Tokyo and London We believe we’re better together. We love spending time together and are in the office most days (teams are in the office 4 days per week). We also get that you need to balance your life and your commitments so you have the flexibility to manage your own hours and can spend up to a week of every quarter working from anywhere. We at Rokt choose to create a company that is as diverse and inclusive as the world we live in by attracting, growing & keeping the best talent. Equal employment opportunities are available to all applicants without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If this sounds like a role you’d enjoy, apply here, and you’ll hear from our recruiting team.