Administrative Assistant (Oceanside)

We are a small boutique law firm in Uptown, Denver with a family feel. We have varied practice areas, from real estate and business law to medical malpractice defense. We are seeking to hire receptionist/legal office assistant/administrative assistant to join our team. A description of the required tasks is attached, but the ideal candidate is someone who can roll up their sleeves and help with whatever needs to be done. We also value someone who can take initiative and truly become a part of our work “family.” We consider skills learned/practiced through work-at-home (e.g., managing multiple kids’ sports schedules while planning meals and managing your family budget) to be highly relevant and are open to hiring someone who may have been out of the work force for an extended period. Preferred hours are 9-3 Monday through Friday, but we are flexible. Extended hours or a full-time role will be considered for the right candidate. Given the nature of the position, remote work is not available. Pay is $25 an hour with growth potential. To apply, please send the following to Heather with the subject line “Receptionist Application.” 1. Resume 2. Cover Letter that includes a description of your prior relevant experience, your experience performing detail-oriented work, and your interest in helping us serve our clients. We are an equal opportunity employer, and we encourage candidates from all backgrounds to apply. We consider all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, and any other protected status under applicable law. Legal Office Assistance Tasks (including, but not limited to) General Office Admin/Legal Office Assistance Answer phones Greet incoming clients/visitors/vendors Maintain conference room schedule Conference room set up/clean up Proof and send out correspondence Process incoming mail, go to post office as needed E-filing with the courts via CCEF Deadlining Receipt and distribution of faxes Coordinate birthday celebrations Distribute court rule books (annually) Physical filing Scanning Physical file creation as needed Help cover staff absences as needed Archiving Office Maintenance Tasks (including, but not limited to) Fill copier and printers Order office supplies, food Restock supplies in kitchen/bathrooms Tidy kitchen Load/unload dishwasher Empty trash and recycle as needed Monthly elevator maintenance Plant watering/care Office tidying as needed

Rea is a growing Top 100 business advisory & accounting firm providing our clients services in tax, accounting, and business consulting. We have a ‘People First’ culture and we focus on our employees’ well-being and professional development. With over 400 professionals and locations throughout Ohio, our firm has a culture that respects a work-life balance for our team. We also provide competitive compensation and a robust benefits plan. The Administrative Assistant serves as a brand ambassador with visitors and clients, while also providing support to management team members through administrative tasks. Responsibilities Greet clients, prospective clients and other visitors in a friendly and sincere manner, making them feel comfortable when they visit an office Answer multi-phone properly with warmth and friendliness and route calls to the appropriate person Arrange, review and distribute incoming mail according to specified procedures  Coordinate meeting and conference call arrangements, including coordination of rooms, technical resources and catering Scan and save workpapers submitted by clients Draft engagement letters to clients if assigned Format and proofread Financial Statements Process and assemble of tax returns, including paper & electronic methods Assist with preparing monthly billing Processes and mails client invoices  Maintain and input client information in the various software programs including CRM, Star, etc. Perform administrative duties such as copying, faxing, and scanning Other administrative duties on an as needed basis Required overtime during high volume periods. Cross trained in other administrative roles Requirements High School Diploma, GED or equivalent required  1-3 years of administrative experience in a professional office environment preferred (prior experience in a CPA firm a plus) Travel as needed for off-site team-related events and meetings Working knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat Hands-on experience with office equipment (e.g. printers) Excellent verbal and written communication skills Strong organization and prioritization skills Ability to multitask and work under pressure independently or in coordination with other administrative or management professionals  Ability to find the underlying cause of errors and assist with resolving those issues Professional attitude and appearance Ability to be resourceful and proactive when issues arise Multitasking and time-management skills, with the ability to prioritize tasks Exceptional customer service skills Understands and maintains the confidentiality of all information Benefits Rea offers a wide variety of benefits to help support our employees' health, wellness and financial goals. Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development Wellness Resources Four (4) weeks PTO Twelve (12) paid holidays, of which three (3) are floating holidays Rea is committed to providing equal employment opportunity for all individuals regardless of race, color, religion, sex (including without limitation pregnancy, sexual orientation and gender identity), age, ancestry, military status, national origin, genetic information, disability or other characteristics protected by applicable law. Equal opportunity extends to all aspects of the employment relationship, including but not limited to hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms, conditions or privileges of employment, or any matter directly or indirectly related to employment. Rea does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from Rea’s Talent team. Pre-approval is required before any external candidate can be submitted. Rea will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.

Self-motivated Proactive Independent Results-driven Goal-oriented Autonomous Disciplined Resourceful Reliable Accountable Good communicator, even about challenging things *Good at Managing Numerous Projects *Strong strategic thinker and be able to prioritize DESCRIPTION: For this unique part-time/virtual job, we are looking for an experienced Admin, current techy, with Customer service experience who is results drive, strategic, self-motivated, resourceful with high emotional intelligence and kind, centered, dedicated, experienced, and service-oriented Assistant / Office Manager with both current solid technical software experience and administrative office skills. This is a really fast-paced job with a lot of complex tasks in a small office, and in a changing environment. You need to enjoy working on a variety of projects simultaneously with a very small team. This is a fully-remote, part time, work-from-home position that requires use of your home office and cellphone. Most communication in this position is done via text, phone and online, and quick responses are expected during office hours. **Please ONLY INQUIRIES whose skills meet or are close to our specific requirements. Thank you! *Candidate must reside in the USA IDEAL OFFICE SKILLS: Works well with a small team Knows how to prioritize multiple items for a variety of ongoing tasks, and complete things in a timely manner Highly technically savvy and experienced with social media, word press, Google suite, database, MailChimp (or similar), and more High software experience to adapt and adjust to any software requirements, as well as have the personal and professional skills to support the Fire of Truth Satsanga office Solid writing and grammar skills, easily able to write mass email notes quickly and proofread Has proven experience as an office/business administrator or relevant role Organizes and communicates information in a clear informative way Willing to work 15 minutes on Sunday mornings 1-2x a month, in addition to other hours (see hours below) IDEAL PERSONAL SKILLS: Is an independent strategic thinker and can easily and independently manage multiple projects within limited hours Is motivated to complete projects and meet deadlines Is flexible in thinking; can adapt to the communication and work-styles of the organization Thoughtful and personable communicator Is kind and compassionate in interactions with team members and students Stays very calm under pressure Enjoys being part of a supportive nonprofit team Is available and adaptable A personal connection or thorough understanding of our (or similar) field; or similar spiritual teaching is preferable for this position MUST-HAVE TECHNICAL SKILLS: WordPress Dashboard Google Suite MailChimp or Similar Bonteria Fundraising, Program Database, Engagement Software tool (previously called EveryAction (experience will be helpful) Social media promotion and management (Youtube, Facebook, and/or others) Database Management (for email database, reporting, tracking) Payment tracking Appointment Booking software Setting up ZOOM calls & group meetings Other Software Programs and Skills we use include: Bonteria Fundraising software & mass emailing tool Mailchimp or Similar Todoist (nice to have project management software) Appointlet (for booking appointments) Basic knowledge of html (very helpful) Fundraising basics Zoom Researching online HOURS: Between 12-20 hours a week total. -- 8-10 of these hours are "basic office maintenance", see hours below. -- Another 8-10 hours a week on special projects at times that work for you. The position has about SET OFFICE HOURS working with Neelam and volunteers over the phone, text and online. The remainder of the hours are flexible. Virtual Office Hours needed are (Mountain Time) Tuesday Noon am - 3:00/4:00 PM Wednesday 9:30 AM - 12:30 PM Friday 11:00 AM - 3:00/4:00 PM Sunday 8:30 - 9:00 AM (15 minutes, 1-2x a month) PAY: $20- $25 per hour to start with, depending on experience * * IMPORTANT * * 2 STEPS NEEDED TO APPLY 1) Submit your resume to fotsmanager2@gmail.com AND please share briefly about yourself and what attracted you to this job. AND ALSO 2) Please confidentially answer our technical questionnaire in this google form to show that you have the skills and are really interested in this job. Only applications that we find in this Google Form will be reviewed. Google Form: https://forms.gle/6UKjrZJKKXG2Yogt9

Administrative Assistant We're hiring Administrative Assistant for our office in Kent, WA. Utilities One is a full-service company offering infrastructure solutions for the Telecommunications providers, Electric & Water Utilities, Wireless Carriers, Engineering, and Technology Deployment industries. Responsibilities: Assistance in preparing documentation Conduct phone calls and meetings Back-up training in different departments Organize and maintain files, databases, and other documents Prepare reports, presentations, and other materials as needed Manage and prioritize incoming communications, including emails, phone calls, and mail Manage special projects and initiatives as assigned Oversee and manage the inventory of office supplies, ensuring adequate stock levels are maintained at all times Requirements We are looking for a dependable, friendly, confident, career minded individual who thrives in a quick paced office environment Must be very organized, have strong multitasking skills, and be a quick learner Working knowledge of the Microsoft Office suite. Bilingual (English and Russian) Exceptional listening, written and verbal communication skills Possess a friendly, positive attitude with the ability to work in a team environment Be detailed oriented Past clerical / office experience preferred Schedule: 8-hour shift Day shift Monday to Friday Benefits If it sounds like a great opportunity, look below to see what’s in it for you: Collaborative Environment: Thrive in a team-oriented setting with supportive colleagues and a positive atmosphere. Innovative Work Culture: Join a team that encourages creativity, innovative thinking, and unique solutions. Continuous Learning: Engage with new concepts, ideas, and frameworks through diverse projects that challenge you to excel.

We are seeking a motivated and organized Administrative Assistant to join our team full-time. You are detail-oriented, thrive in a fast-paced environment, and have excellent communication and customer service skills. This role is responsible for handling inbound calls, scheduling service appointments, managing administrative tasks, and ensuring a smooth and professional customer experience. KEY RESPONSIBILITIES: Answer incoming phone calls and emails from customers and vendors in a professional manner Schedule and coordinate service calls and installations with field technicians Maintain up-to-date technician calendars and job schedules Create and manage service tickets and documentation in company systems Provide administrative support including data entry, recordkeeping, and general office duties Assist with generating invoices and tracking billable work Communicate clearly with customers, technicians, and internal staff to ensure expectations are met Adapt to and perform effectively in a fast-paced, team-oriented environment QUALIFICATIONS: Previous experience in a dispatcher, administrative, or coordinator role (fire/life safety, construction or other service-based industry preferred) Strong verbal and written communication skills Strong organizational skills and attention to detail Comfortable with multitasking and shifting priorities under time constraints Proficiency in Microsoft Office (Word, Excel, Outlook) and online tools. High school diploma or equivalent required; post-secondary education is a plus BENEFITS: Competitive compensation based on experience. Health, dental, and vision insurance Paid time off and holidays Hours: Monday–Friday, 7:00 AM–3:30 PM

VIGILINT is a premier provider of international health protection, providing advisory, logistics, medical operations, and crisis management services to high-net-worth individuals, Fortune 500 companies, and government clients. Our world-class physicians, subject matter experts, and operational staff work side-by-side to solve complex medical emergencies around the globe. The nature of our work requires top performance and the utmost discretion. VIGILINT is seeking a Supply Clerk to work 20 hours per week at our Morrisville, NC, location in support of daily operations and logistics. The Supply Clerk is responsible for the receipt, storage, packing, shipping, distribution, and inventory control of supplies, materials, and equipment. This role ensures that all inventory items are properly tracked, stored safely, and distributed according to organizational procedures. Package and organize custom kits to mirror pamphlets Receive incoming shipments; verify and inspect items for accuracy and damage. Receive assets into the inventory database and ensure records are updated in a timely and accurate manner. Issue tactical gear to deployers and ensure proper documentation and accountability. Charge and complete functional check on medical equipment Conduct warehouse maintenance to ensure the warehouse is clean and presentable Inventory stock utilizing the inventory management system Conduct location survey of warehouse inventory Organize and monitor inventory to follow FIFO procedures Receive stock and upload documentation into an inventory management system Utilize UPS and FedEx to ship, track and schedule pick-ups Prepare packaging and documentation for custom kits (e.g., pamphlets, custom cards, foam cutouts, labeling) Check incoming deliveries to ensure all ordered material meets quality standards Organize stock in the most efficient way using ladders, pallet jacks, etc. Pull stock to fulfill orders by following FIFO procedures Wrap pallets and place in designated area for freight pick-up Contributes to VIGILINT mission by accomplishing other duties as required. Requirements United States citizenship Proven experience as Supply Clerk Frequent standing, walking, bending, and reaching during inventory and supply distribution. Must be able to climb ladders or use step stools to retrieve or store supplies. Manual dexterity required for operating office equipment, handling tools, and unpacking goods. Maintain management informed of duty changes or PTO requirements with enough time to address daily taskings Remain professional at all times Flexible, responsible and innovative Experience in customer service Ability to lift 75 pounds Ability to work with little supervision and track multiple processes Computer-savvy with a working knowledge of logistics software Outstanding organizational and coordination abilities Excellent communication and interpersonal skills Ability to multi-task while maintaining attention to detail and deadlines  Energetic, friendly, outgoing, proactive personality Flexibility to work extended hours when operational tempo require Desired Qualifications: •    High school diploma or equivalent required. •    2+ years' of Logistics experience Benefits $17.50 Per Hour/20 hrs Week Equal Employment Opportunity Policy  VIGILINT provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.