Administrative Secretary

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a smooth patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. Responsibilities: Greet and check in patients, ensuring accurate and complete patient information. Collect copays and patient balances as needed. Manage appointment scheduling. Answer phone calls and respond to patient inquiries or direct them to the appropriate department or healthcare professional. Collect and update patient information. Assist with administrative tasks such data entry and maintaining patient records. Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance STD/LTD Hospitalization insurance Accident insurance Life insurance 401k with employer match Employee assistance program  Employee discounts Employee referral program Paid time off (PTO)

Ascension Granite & Marble LLC is seeking a dynamic and detail-oriented Project Coordinator and Estimator to join our growing team in the construction industry. As a leading provider of high-quality granite and marble products, we pride ourselves on delivering exceptional service and craftsmanship to our clients. The ideal candidate will play a pivotal role in managing projects from conception to completion, ensuring that every aspect runs smoothly and efficiently. This position requires a blend of strong organizational skills, a keen understanding of construction processes, and the ability to communicate effectively with clients, suppliers, and team members. You will be responsible for preparing detailed estimates that reflect the true costs of projects, conducting site visits, and coordinating between various departments to ensure timelines and budgets are adhered to. Our ideal candidate is proactive, has a passion for construction, and is eager to contribute to the success of our projects. If you thrive in a fast-paced environment and have an eye for detail, we would love to hear from you. Join us at Ascension Granite & Marble LLC, where we value innovation, creativity, and integrity in all that we do. Responsibilities Prepare comprehensive project estimates based on client specifications and site evaluations. Coordinate project timelines and schedules to ensure timely completion of tasks. Communicate with clients, contractors, and vendors to gather necessary information and maintain project progress. Conduct site visits and assessments to ensure compliance with safety standards and project specifications. Manage project documentation, including contracts, change orders, and invoices, to ensure accuracy and completeness. Assist in the preparation of bids and proposals for new projects. Support the project manager in tracking project budgets, expenses, and profitability throughout the project lifecycle. Requirements Bachelor's degree in Construction Management, Engineering, or related field preferred. Proven experience as a project coordinator, estimator, or similar role within the construction industry. Strong knowledge of construction processes, materials, and costs. Proficiency in project management software and estimating tools. Excellent communication and interpersonal skills for client and team interactions. Strong analytical and problem-solving abilities to handle budgeting and scheduling challenges. Detail-oriented with strong organizational skills to manage multiple projects simultaneously. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays)

Chief of Staff & Executive Partner Location: Greenpoint Brooklyn, New York Reports to: Founder / CEO (Radha Agrawal) About Daybreaker & Belong Center Daybreaker is a global movement and community of 800K+ members in 30+ cities across all 7 continents, creating immersive, substance-free morning dance and wellness experiences that inspire joy, belonging, and authentic human connection. Belong Center is a nonprofit initiative dedicated to ending loneliness and building a culture of belonging through community programs, national initiatives, and thought leadership. Alongside these, our founder and CEO Radha Agrawal is the bestselling author of Belong, and is currently writing her second book, How to Make a Friend, developing the Belong Institute, and leading multiple global initiatives. The Chief of Staff & Executive Partner will act as the connective tissue across all of these endeavors—Daybreaker, Belong Center, the CEO’s publishing and speaking work, and future projects—ensuring alignment, clarity, and smooth execution. About the Role We are seeking a highly organized, proactive, and trusted Chief of Staff who thrives at the intersection of strategy, execution, and administrative excellence. This is both a high-level and hands-on role: you will serve as a thought partner to the CEO while managing day-to-day details like calendars, communications, and travel. You will liaise across the leadership teams of Daybreaker and Belong Center, publishers, partners, and external stakeholders, ensuring that the CEO’s time, priorities, and commitments are fully supported and aligned with the mission. Key Responsibilities Strategic & Cross-Organizational Coordination Serve as the bridge between Daybreaker, Belong Center, the Belong Institute, and the CEO’s personal brand initiatives (book, speaking, media). Track and manage key initiatives across all entities, ensuring follow-through and accountability. Act as a sounding board for strategic decisions and help translate vision into clear action plans. Prepare briefings, decks, and research for meetings with partners, publishers, media, and collaborators. Executive Administration Manage complex, multi-organization calendars, prioritizing high-impact meetings and events. Coordinate domestic and international travel, creating detailed itineraries and contingency plans. Handle expense reports, contracts, vendor communications, and payment processing. Maintain confidential documents and sensitive correspondence with discretion. Meeting & Communication Management Gatekeep and prioritize requests for the CEO’s time and attention. Draft, edit, and manage written and verbal communications on behalf of the CEO. Schedule, coordinate, and facilitate leadership meetings, ensuring agendas, notes, and action items are delivered. Relationship & Culture Stewardship Represent the CEO with professionalism, warmth, and discretion in interactions with partners, funders, and community members. Foster alignment across teams, ensuring shared goals and a unified mission-driven culture. Anticipate needs and proactively solve problems before they escalate. Qualifications 5+ years experience in a Chief of Staff, Senior EA, or senior operations role supporting a high-profile founder or CEO. Demonstrated ability to manage cross-functional projects spanning multiple organizations or brands. Exceptional organizational skills and comfort managing complex logistics. Excellent written and verbal communication skills, with the ability to capture and represent the CEO’s voice. High emotional intelligence, impeccable discretion, and sound judgment. Proficiency with Google Workspace, Slack, and project management tools. Thrive in a fast-paced, entrepreneurial environment with shifting priorities. This role is for you if you’re energized by: Holding the big picture while executing the smallest details flawlessly Moving fluidly between creative, strategic, and operational conversations Creating order, flow, and momentum in a high-impact, fast-moving environment

Denham Property & Injury Law Firm advocates for property-damage and personal-injury clients. We are seeking a full-time Front Desk Coordinator to provide a warm welcome to visitors and callers and manage our front-office operations at our Lexington, KY office. Responsibilities: - Greet clients and visitors, maintaining a professional and organized reception area. - Answer and route incoming phone calls and email inquiries, directing inquiries to the appropriate attorneys and staff. - Schedule client meetings, consultations and conference room bookings; manage attorneys’ calendars. - Handle incoming and outgoing mail, deliveries and office supply inventory. - Perform administrative tasks such as filing, scanning, data entry and maintaining case files to ensure attorneys have complete and organized documents. - Assist with document filing and basic data entry; ensure all client and case information remains confidential. - Coordinate with attorneys, paralegals and office staff to relay messages and support a smooth workflow. Requirements Qualifications: - High school diploma or equivalent required; associate’s or bachelor’s degree in business, communications, or a related field preferred. - 1–2 years of receptionist or administrative experience in a law firm or professional services environment. - Proficiency with multi-line phone systems, Microsoft Office, and scheduling software. - Excellent verbal and written communication skills with a professional phone demeanor. - Strong organizational and multitasking ability; comfortable working in a fast-paced environment. - Discretion and ability to handle confidential information. - Bilingual (English/Spanish) preferred; familiarity with legal practice management software is a plus. Benefits - Competitive salary based on experience. - Health, dental, and retirement benefits. - Paid time off and firm holidays. - Opportunities for professional development and growth within the firm.

Denham Property & Injury Law Firm advocates for property-damage and personal injury clients. We are looking for a full-time Client Intake Coordinator to be the first point of contact for new clients. This role is on-site in Lexington, KY. Responsibilities: - Answer inbound calls and online inquiries, providing a professional first impression. - Guide prospective clients through intake forms, ensuring all required information is collected. - Schedule consultations and manage the firm’s calendar. - Accurately record case details in the case-management system. - Set up case files for smooth transition to attorneys, ensuring documents and data are complete and organized. - Prepare intake reports and follow up with potential clients to collect missing documents. - Draft correspondence and assist with general office support as needed. Requirements Qualifications: - Bachelor’s degree required (business, communications, or related field preferred). - 1–3 years of client-facing or administrative experience preferred, ideally in a law firm or professional services. - Excellent verbal and written communication skills; professional phone presence; bilingual (Spanish/English) a plus. - Strong organizational and multitasking ability with close attention to detail. - Proficiency with Microsoft Office and ability to learn new software quickly. - Dependable, ethical, and able to maintain strict confidentiality. Benefits Competitive salary based on experience. - Health, dental, and retirement benefits. - Paid time off and firm holidays. - Opportunity to grow with a multi-state law practice dedicated to client advocacy.

This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, and presentations. Maintain filing systems and manage documents related to client projects. Conduct research to assist with candidate sourcing and client needs. Support the team with various administrative tasks as needed. Communicate effectively with clients and candidates for a professional experience. Assist in organizing company events, meetings, and workshops. Requirements Prior experience as an Administrative Assistant or similar role. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking skills. Excellent written and verbal communication. Ability to handle confidential information with discretion. Attention to detail and accuracy. Works well independently and in a team. Adaptable in a dynamic environment. Benefits Compensation and Benefits (Upfront Highlights): Competitive salary: $72,000–$88,000 annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by connecting top talent with life-changing opportunities. Professional Growth Experience in a rapidly growing organization. Opportunity to expand responsibilities over time in executive recruitment. Hands-on learning and skill development in high-impact talent acquisition. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . 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