Administrative Secretary

Operations & Office Manager Full-Time • Reports to CEO • Based in Lompoc, CA Starting Salary: $60,000/year (negotiable with more experience) + Quarterly Bonus + Benefits About Us: 805 Insulation & 805 Garage Doors are locally owned and rapidly growing contractors serving residential and commercial clients across Santa Barbara and San Luis Obispo counties. We’re dedicated to quality craftsmanship, outstanding service, and building a strong team environment where our employees thrive. We’re seeking a hands-on Operations & Office Manager to oversee office operations, manage staff, and ensure smooth coordination between the office and field teams. This role reports directly to the CEO and plays a key part in our continued growth. Key Responsibilities Oversee day-to-day office operations, including scheduling, paperwork flow, and vendor coordination. Supervise and support a staff of 8 employees, including 2 field leads who oversee installers. Partner with the CEO to drive process improvements, reporting, and company initiatives. Ensure accuracy and timeliness of administrative tasks such as job files, invoices, and payroll inputs. Assist with HR functions, including onboarding, compliance paperwork, and timesheet approval. Jump in on clerical tasks when needed to keep operations running smoothly. Act as the primary link between office and field, ensuring communication and efficiency. Qualifications 3+ years in office management, operations, or construction administration preferred. Proven leadership skills and ability to supervise a small team. Strong organizational skills and attention to detail. Tech-savvy: experience with QuickBooks, Knowify, or similar systems a plus. Able to multitask, prioritize, and adapt in a fast-paced environment. Compensation & Benefits Starting Base Salary: $60,000/year, with higher pay offered for candidates with strong experience. Quarterly Bonus: Based on company profit. Retirement: 401(k) with 6% company match after one year. Healthcare: Medical & dental insurance available after 3 months. Paid Time Off & Holidays. Growth potential as the company continues to expand. Why Join Us? This is more than an office job — it’s a leadership opportunity with two growing companies. At 805 Insulation and 805 Garage Doors, you’ll work directly with the CEO, influence company operations, and be rewarded for your contributions through competitive pay, benefits, and profit-based bonuses. How to Apply: Submit your resume and a brief cover letter telling us why you’d be a great fit.

Role Summary Responsibilities: You will be responsible for the smooth running of our Boston office, with a focus on creating a friendly and productive working environment. You will also support several members of our management team with a variety of tasks to ease the administrative burden they face, ensuring they can excel in their key area of expertise Salary: $50,000 per annum (please note that we have established salary bands that ensure a fair and consistent approach for all applicants, eliminating the need for individual negotiation) Benefits: Discretionary profit share bonuses paid twice per year, hybrid and flexible working options, generous vacation allowance, private medical and dental insurance, 401K plan with up to a 5% employer contribution, life insurance, full funding and study leave for external training and more Role Type: Full-time, permanent Start Date: This role will ideally commence in October 2025. However, we have start dates available every month and you will be asked to state your availability on your application form Application Deadlines:Whilst there are no set application deadlines, we strongly recommend applying as early as possible. This role will close when a suitable candidate is found Location: This role is available in our Boston office About the Role Are you someone who thrives in a fast-paced, ever-changing environment? Do you enjoy variety in your work and the chance to tackle new challenges every day? Are you a highly organized individual who enjoys improving the working lives of others? If so, our new Administrative Assistant role is perfect for you. We are seeking a proactive and enthusiastic individual who will work closely with the Facilities team to assist with the day-to-day running of the Boston office and uphold our exceptional standards of customer service. Your key responsibilities will include: Greeting visitors to the office with friendliness and professionalism Ensuring that we maintain a safe, tidy and professional environment, especially in the shared kitchen Building relationships with service providers and suppliers Liaising with the building's management and security teams as necessary Purchasing general supplies, such as kitchen consumables and stationery Conducting basic health and safety checks, for which training will be provided Providing ad-hoc calendar support for senior colleagues, ensuring their schedules are organized and up to date Scheduling and organizing meetings, including logistical arrangements, agenda preparation, and minute-taking Making purchases and processing expenses, ensuring timely and accurate financial administration Supporting with the planning and organization of both internal and external events by researching venues, selecting catering options, and managing travel arrangements Providing ad-hoc support across the Operations and Scientific teams, assisting with various administrative tasks and company projects as needed Hybrid Working Policy: We believe that having face-to-face time in the office holds many benefits and is central to ensuring that the community we have created, where people have a workplace they belong to and feel part of, is never lost. At the same time, we recognize that homeworking can improve work life balance, reduce commuting times and costs, and provide the opportunity to juggle personal commitments. Therefore, we offer flexible working arrangements that allow our colleagues to work from home for up to half of the time, measured across a 2-week rolling period. Please note that as part of our wider flexible working policy, employees may work outside of Massachusetts for up to 4 weeks annually. Career Profile We offer many opportunities for personal and professional development at Costello Medical. Please click below to read first-hand accounts from our colleagues about their time with the company: https://www.costellomedical.com/careers/working-at-costello-medical/ About Costello Medical Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access, and health economic and outcomes research. We work with a wide range of clients, including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies, and charitable organisations. We have been listed in the Top 100 Best Companies to Work For list since 2017 and were proud to receive B Corporation accreditation in 2022. Learn more about us, our work, and our mission on our website: https://www.costellomedical.com/ Requirements About You We are looking for someone who will be enthusiastic, motivated, and will enjoy working in a fast-paced environment. You will also thrive on making a positive difference to the working lives of those you support, proactively reducing their administrative burden. Essential requirements for the role are: Exceptional organisational skills Strong written and verbal communication skills, ensuring clear and efficient interaction with your manager and those you support to meet objectives The ability to work independently with confidence and autonomy A passion for delivering outstanding customer service, both internally and externally The ability to manage and prioritize your workload effectively, adapting to changing deadlines A good understanding of Microsoft Office programs, including Word, Excel, and PowerPoint. Familiarity with Outlook is advantageous but not essential, as full training would be provided A high level of proactivity to shape this role and add the most value to those you support Demonstrating a positive, “can do” attitude with the creativity needed to continually improve processes The ability to conduct yourself in a friendly and professional manner at all times While some prior experience in a related role is desirable, we also welcome applications from those looking to begin their career in an administrative position within a successful and thriving company. Benefits What We Offer Alongside our award-winning company culture, where every team member is celebrated, respected, and has their voice heard, we are proud to offer a comprehensive benefits package that includes: A starting salary of $50,000 per annum, as well as a discretionary profit share bonus paid twice per year. Please note that we have established salary bands that ensure a fair and consistent approach for all applicants, eliminating the need for individual negotiation 23 days’ vacation leave increasing by 1 day each year to a maximum of 27 days. 6 public holidays plus 1 floating vacation day to use on a holiday of your choosing Flexible, reasonable working hours and the chance to work from home for up to half of your working time Private medical insurance with a company contribution, as well as dental and vision cover and life insurance Retirement savings via a 401k plan with up to a 5% employer match Paid funding for external education and study leave Paid and unpaid sabbaticals based on length of service Please click here to learn about our reward package and the other benefits of working for Costello Medical: https://www.costellomedical.com/careers/benefits-package-in-the-us/ The Recruitment Process You are required to submit your resume and a cover letter via our online application form. In your cover letter, you must explain why you think you would be suited to the role and why you would like to join Costello Medical, with examples to support both. Then, our recruitment process includes an interview with senior members of our Operations team. You will be asked to complete an assessment after the interview has concluded. Our standard recruitment process lasts around 2 to 3 weeks, however this can be adapted if necessary. As an equal opportunity employer, we are committed to fostering a diverse and inclusive workforce and, throughout the recruitment process, there are a number of reasonable adjustments we can provide: https://www.costellomedical.com/reasonable-adjustments/ Please note that, whilst we embrace AI to innovate and improve processes, your role may involve working with confidential data that cannot be uploaded to AI. Therefore, it is important for us to assess your own skills and abilities, so we recommend that you do not rely solely on this technology to generate any application materials. Visa Sponsorship We welcome applications from international candidates, but we are unfortunately unable to provide visa sponsorship for working visas. Therefore, you must have the right to work in the US independently from the company. However, we are able to consider those on a temporary visa, such as an OPT visa.

Position: Dispatcher/Customer Representative needed for a garage door company. Location: Santa Clara, CA Schedule: Sunday-Friday, 4:00PM-10:00PM (Remote), Tuesday, 7:00AM-4:00PM (In Office) Duties: 1. Communicating with sales reps, subcontractors, & customers. 2. Organize leads depending on location. 3. Schedule technicians for jobs. 4. Data entry into CRM. Requirements: 1. Experience in dispatching for garage doors, preferred. 2. Must know how to read maps. 3. Must be organized and very detail oriented. 4. Computer savvy. 5. High communication skills with great energy. 6. Power Dispatch CRM, preferred. 7. Must be able to work in a fast paced environment and open minded. 8. Must be bilingual in Spanish. Pay: $4,000 per month. If interested, please email resume to: Aerecruitingla@gmail.com

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. Compensation: $17–$21 per hour, based on experience and qualifications Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Sick time earned based on New York State Paid Safe and Sick Law.

HELP WANTED - ENTRY LEVEL POSITION - DATA ENTRY OF RECORDS & CDs ONLINE - LIGHT WAREHOUSE RESTOCKING 10 HOURS MINIMUM PER WEEK - FLEXIBLE HOURS $10 PER HOUR TO START - PLUS MONTHLY BONUS QUALIFICATIONS: TECH SAVVY HIGH SCHOOL GRADUATE NO EXPERIENCE NEEDED - WE WILL TRAIN SHARED, ON-SITE LIVING QUARTERS AVAILABLE, IF NEEDED HORIZONS MUSIC WAREHOUSE MENDOTA, IL CALL: 815-539-3775

Advisacare, established in 1997 recognizes the critical need for seamless transitions from hospitals and facilities to the home care setting. We are currently looking for a passionate and motivated Home Health and Hospice Sales Professional to join our team. In this role, you will play a vital part in helping us extend our mission, ensuring that individuals and families receive the personalized care they deserve in their own homes. Responsibilities Develop and implement sales strategies to increase market share for home health and hospice services. Identify and establish relationships with potential referral sources, including physicians, hospitals, and community health organizations. Conduct presentations and educational programs for healthcare professionals to promote Advisacare's services. Meet and exceed sales targets and performance metrics on a consistent basis. Collaborate closely with the clinical team to ensure seamless service delivery and high-quality patient care. Participate in community events and initiatives to enhance brand visibility and community engagement. Provide feedback and insights from the field to the management team for service improvements and marketing strategies. Requirements Proven track record in healthcare sales, particularly in home health or hospice environments. Strong interpersonal and communication skills to build relationships with clients and referral sources. Excellent organizational skills and the ability to manage multiple accounts effectively. Understanding of the healthcare landscape, including home care services and regulations. Self-motivated and goal-oriented with a drive to achieve sales targets. Ability to work independently while being part of a team-oriented environment. A valid driver's license and reliable transportation for travel within the designated territory. Benefits Advantages: Competitive compensation with lucrative commission structure Access to top-notch industry training program Opportunity for career advancement Benefits We offer medical/dental/vision benefits, as well as vacation/sick time and paid holidays. 401 K Retirement Plan.