Office Administrator (Honolulu, HI)

Medical office in Ala Moana area is looking for full time front office receptionist/patient coordinator. Experience working in the front office of a medical practice is not required, we are willing to train. Anyone with customer service experience who is looking for a new career with excellent growth potential is encouraged to apply. No weekends. No holidays. Excellent compensation and benefits package. Please email your resume, we look forward to hearing from you!

Scheduling Coordinator — PMG (Kauai) Full-Time On-Site — Kauai Operations Are you a confident, resilient operator who thrives under pressure and refuses to let details slip? The Scheduling Coordinator isn’t a paper-pusher — you’re the mastermind of the entire operation. Every technician, every job, every deadline runs through you. If you’re sharp, proactive, and relentless about results, this is your role. If you’re sloppy, timid, or easily overwhelmed — stop reading now. Who We’re Looking For Communicative & Confident — you take charge, direct people, and get commitments locked in. Detailed & Analytical — nothing escapes your eyes; you triple-check because mistakes cost time and money. Autonomous & Entrepreneurial — you own your work like it’s your business. No babysitting required. Resilient & Adaptable — pressure and sudden changes don’t break you; they sharpen you. Empathetic but Driving — you understand people but never let excuses derail results. What You’ll Do Run the schedule with authority: dispatch technicians, assign jobs, and eliminate downtime. Coordinate directly with customers and contractors, managing tight deadlines without blinking. Keep clients updated — communication isn’t optional, it’s everything. Review fabrication purchase orders with eagle-eyed precision; mistakes don’t get past you. Support technicians in the field — you’re their lifeline when the heat is on. Close out jobs with sharp follow-through, ensuring customers leave impressed and loyal. Step in wherever needed: phones, customers, shop flow. You wear the hats, and you wear them well. Requirements Applicants must be based on Kauai or actively relocating. 1–2 years of office or clerical experience preferred (raw talent and grit can replace it). Strong communication — written, verbal, and over the phone. Proficient with technology and typing. Obsession with detail — average isn’t good enough here. Problem-solver by instinct — you don’t freeze when things go sideways. Adaptable under pressure — fast-changing schedules and field conditions are your battlefield. Drug-free — no exceptions. Benefits (for all PMG employees) 100% Company-paid Health Insurance (Dental, Vision, RX, Chiropractic) Paid Vacation & Holidays 401(k) with Company Match Life Insurance & Long-Term Disability Performance Bonuses — efficiency and results equal money in your pocket Flexible Spending Accounts Company Uniform (shirts provided; pants/covered shoes required) No weekends or holidays — we grind during the week, then reset. Ready to Take Control? This isn’t a role for clock-watchers. It’s for someone who craves the feeling of tasks getting done, who thrives on responsibility, and wants to be the backbone of PMG’s operations. If that’s you, step up and apply by clicking the link below! Apply Now Location: Kauai, HI  |  Department: Operations  |  Company: PMG

We are seeking staff interested in working a Full-Time position as a Mail Clerk/Payment Processing Clerk. Job Description: This position primarily includes mail handling duties. Responsible for all incoming, outgoing, and inter-departmental and inter-Company mail, and opening mail, sorting checks, filing and answering general phone calls. Position will also include cashiering; payment processing duties may be included as needed and as time allows. This includes preparing and balancing daily deposits, receiving payments from customers by mail, drop box, checking records for payments made on customer accounts, sorting, distributing bills, work order, reports and maintaining logs and files, and typing letters, creating Excel reports, etc. Requirements: Must have at least 3-5 years of general office and clerical experience. Prior experience with Word and Excel. Must have the ability to multi-task and learn new software systems, and payment processing. Must be able to lift, carry, stack, and otherwise handle as may be required - mail and packages, cartons of paper, cards, and other stationery materials weighing up to 65 pounds. Hours: Monday to Friday, 7:30am to 4:30pm – This is a temporary position. Pay Rate: $21.00 per hour For information to apply call 808-933-8660.

Office Manager About the role: The Office Manager is responsible for the successful performance of the association’s administrative duties and assists in upholding the standards and policies by providing superior presentation and customer service to owners, residents, contractors and staff in addition to providing front-line interaction for successful daily operations. Job type: Full-time; temp to hire Pay: $24/hr. Schedule: Monday - Friday 8am to 5pm (flexible - weekends as needed) After hours as needed for Maintenance Projects, Repairs and Emergency Situations After hours / weekends as needed to attend Board Meetings and Residential Functions Location: East Honolulu Essential Duties and Responsibilities: • Responsible for keeping the channels of daily communication flowing smoothly between the Owner/Residents and/or contractors, and the Management Office • Responsible for preparing, processing and distributing various types of correspondence to the Board of Directors, Committee and Group members, Owners/Residents or their representatives • Responsible for ordering and maintaining on-hand, an adequate inventory of required office supplies for the Management Office's daily operation. • Responsible for updating and administering the Owner's/Resident's database • Responsible for facilitating production, printing, publishing and mail out of the Association's newsletter on a quarterly basis or as needed. • Responsible for preparing and distributing the monthly Board meeting packet to Directors for information and review; preparing Board meetings. • Responsible for implementing maintenance trouble calls. • Perform all reasonable requests by the Management Staff Qualification Requirements: • Strong Hospitality / Customer Service Skills, overall positive attitude, willingness to adapt to change • 3+ years of proven administrative experience Education: Minimum High School Diploma or equivalent TO APPLY: Text OFFICE MANAGER to 808-533-9068 to receive a link to our online application and speak to a recruiter.

We are a family run business seeking a motivated and friendly Office Administrative Assistant to join our team. We are a leading provider of air conditioning services for both residential and commercial clients, committed to providing excellent customer service and dedicated to delivering top-quality HVAC solutions. We are currently seeking a motivated and friendly administrative assistant to join our team and help us continue providing outstanding service to our clients. Immediate opening for Office Administrative Assistant with busy HVAC company: • Paid hourly and weekly • Full health and dental benefits within 30 days or less • Vacation pay after 6 months Responsibilities: • Scheduling and dispatch • Filing and answering phones • Creating work orders/invoices in program software • Job costing receipts Qualified Applicant Must: • Be able to work independently • Be able to follow directions easily • Must be reliable and available from 7:00am to 3:30pm, Monday through Friday • Previous construction office experience is a plus Starting Pay: • $20.00 to $25.00/hour (depending on experience) • Evaluation of pay increase conducted after completion of 30-day probation period 🔧Ready to join the team and build greatness together? • Please send resume with contact phone number

Administrative assistant needed for small psychology training center. Keep files, trackkng students progress, registrations, making appointments. Need good people skills, ability to track students, clients. Starts with about 4 hours a week and will grow from there. Most of this work can be done online at the person's home, with occasional need to meet at the office.