Bellingham Administrative Assistants Job Listings

Photography for Jewelry Website (Bellingham)63659580918657120

Craigslist

Photography for Jewelry Website (Bellingham)

4220 Cordata Pkwy, Bellingham, WA 98226, USA

We are looking for a organized, motivated and capable Photographer to help us run our jewelry website. Offering: Flexible hours and scheduling $20 per hour to start Skills that will be useful to have or we are hoping you can learn. Photography and Photo Editing If you think you could excel in this environment, please be in touch. Include a brief resume or description of your work history and a summary of your availability. Also any links to photos especially product or macro photos you've taken would be appreciated Thank you

$20/hour

Borderview Operations Assistant - USA (Lynden)63659596024579121

Craigslist

Borderview Operations Assistant - USA (Lynden)

WGPR+V8 Lynden, WA, USA

(Heavy Part Time → Full Time Potential) Location: Lynden, WA (on site, USA) Pay: $18–$20 per hour (DOE) Schedule: Start at 3–4 full days/week; option to start full time for the right candidate; potential transition to full time in the months ahead. About Borderview Borderview makes shipping guns across borders surprisingly simple. We specialize in lawful, compliant, and efficient international firearms logistics for individuals, businesses, and collectors—handling the complexity so customers can focus on what matters most. Our Mission Statement: Borderview provides innovative solutions that transform complex firearm logistics into Surprisingly Simple™ systems for our customers, by operating with utmost integrity, in strict compliance, and always focused on efficiency. The Role We’re hiring an Operations Assistant to support our Operations Manager and keep day to day workflows running smoothly. This is a hands on role that blends customer service, administrative support, and occasional help in the warehouse. What You’ll Do • Customer support: Handle frontline phone calls; triage and route inquiries; draft clear, professional emails. • Admin & docs: Scan, file, organize, and maintain records; draft correspondence and basic documents. • Team support: Assist the Operations Manager with daily tasks and special projects. • Warehouse support (occasionally): Help with opening/packing/organizing shipments and similar tasks. What You’ll Bring • Strong communication and customer service skills (phone + email). • Basic proficiency with Microsoft Office (Word, Excel) and Google Workspace (Gmail, Sheets); comfortable with email and file organization. • Organized, reliable, and detail oriented; able to follow processes and work independently with supervision. • Ability to stand for periods of time and lift / move items when assisting in the warehouse. • Firearms knowledge not required—enthusiasm and willingness to learn are great. (If you know or love firearms, even better!) Schedule & Growth • Start heavy part time: 3–4 full days per week (weekdays 9am-5pm). • We’re open to starting full time for the right candidate. • Potential to transition to full time in the months ahead based on performance and team needs. Compensation & Employment Details • $18–$20/hour depending on experience. • On site role at our Lynden, WA office. • While we do not have traditional medical/dental benefits, we offer Paid Time Off (PTO), up to 4% match in our 401(k), and annual $300 allowance for reimbursement of gun club membership or personal ammo. Plus, we have a great team culture! • Must be authorized to work in the United States, and able to cross the border into Canada. How to Apply Send your resume and a short note on why you’re a great fit with the subject line: Operations Assistant – [Your Name]. (Optionally include your available start date, and include the phrase "details really do matter" in your submission.) ________________________________________ Borderview is an equal opportunity employer. We value integrity, attention to detail, and a service first mindset. We consider applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. If you need a reasonable accommodation during the hiring process, please let us know.

$18-20/hour

Accounts Payable Specialist (Anacortes, WA.)63659580763521122

Craigslist

Accounts Payable Specialist (Anacortes, WA.)

2703 D Ave, Anacortes, WA 98221, USA

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. This is a temporary-to-permanent position. The ideal candidate will be responsible for managing the accounts payable process, ensuring timely and accurate processing of invoices, and maintaining strong vendor relationships. This role requires a solid understanding of financial concepts, accounting principles, and proficiency in various accounting software. Responsibilities • Process accounts payable transactions, including vendor invoices and expense reports, in a timely manner • Reconcile credit card bills and statements • Reconcile accounts payable, receivable as needed • Record daily invoices and expenses • Reconcile monthly vendor statements • Maintain accurate records of all company transactions/accounts/expenses • Assist in the preparation of annual financial statements • Perform other accounting duties as assigned by management • Perform account reconciliations and ensure accuracy of financial records • Collaborate with vendors to resolve discrepancies and inquiries regarding payments • Support payroll management tasks as needed • Provide analysis on accounts payable metrics to improve processes and efficiency Requirements • Proven experience in accounts payable or related accounting roles • Solid understanding of basic accounts payable procedures and principles • Working knowledge of basic accounting software (QuickBooks Desktop) is required • Proficiency in MS Office (especially Excel) and in general computer applications (i.e. email, printers, etc.) • Strong attention to detail and problem-solving skills • Excellent written and verbal communication skills • Works independently and in a team environment • Strong understanding of financial concepts, double entry bookkeeping, and general ledger accounting • Excellent analytical skills with attention to detail for account reconciliation tasks • Proficient in data entry with strong 10-key typing skills • Ability to work independently while collaborating effectively within a team environment • Strong organizational skills to manage multiple priorities efficiently This role is essential for maintaining the financial integrity of our organization while ensuring compliance with all relevant regulations. If you are passionate about accounting and eager to contribute to our team's success, we encourage you to apply. If you meet these criteria, we will enjoy speaking with you and learning how your skillset aligns with our mission and goals. We are committed to providing an environment of mutual respect where employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. We believe that diversity and inclusion among our teammates is critical to our success as a growing national company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are proud to be an Equal Opportunity and Affirmative Action Employer.

$23/hour

Parts Manager, Customer Support, Shipping and Receiving (Lynden)63659564666115123

Craigslist

Parts Manager, Customer Support, Shipping and Receiving (Lynden)

WGPR+V8 Lynden, WA, USA

~~ We are looking for someone to manage our Parts Department/Customer service at a welding/ fabrication shop. The job entails Answering phones, taking orders, receiving freight, ordering and stocking inventory, packing and shipping customer orders and customer service. Basic computer skills are necessary (navigating windows apps, our software programs, ups online). The job is very detail oriented and somewhat technical, good communication and recordkeeping is a must. Job Duties Include but are not limited to: M-F 7:50-4:40 Maintaining inventory visually and via Software, Min/Max on items. Stocking/Ordering items. Purchasing and Receiving (Inventory, Parts, Raw metals/materials, Misc items) Shipping parts to customers Answer phones, Taking orders Take care of walk in customers Please have experience in the above, and live near Lynden. ~ Benefits included (Paid Time Off, Paid Holidays, Medical, Retirement) ~ MUST be Trustworthy, Organized, Energetic, good with people, work well with others/team player, have strong communication skills, be reliable and organized, understand basic mechanics. Please send resume!

Negotiable Salary

Construction Estimator (Bellingham, WA)63582155755907124

Craigslist

Construction Estimator (Bellingham, WA)

QHW4+X3 Bellingham, WA, USA

Location: Bellingham Job Type: Full-Time- Onsite Salary: 62,400 plus commission plan after 6 months. Benefits: Medical, Dental, Vision, PTO, Sick Time, and Holiday Pay Are you a detail-driven construction professional with a passion for precision and client success? Were looking for a Construction Estimator to join our dynamic team and play a key role in both estimating and business development. What You will Do: Prepare accurate and competitive estimates based on blueprints, specifications, and project requirements. Engage with prospective clients, follow up on leads, and present detailed proposals. Conduct daily sales calls to generate new business and maintain client relationships. Advise clients on material and service selections tailored to their project goals. Collaborate with internal teams to ensure estimates align with project expectations. Stay current on industry trends, materials, and best practices. Meet monthly sales targets and performance goals. What We are Looking For: Proven experience in construction estimating and sales. Strong technical understanding of construction materials and processes. Ability to read and interpret blueprints and technical documents. Excellent communication and interpersonal skills. Highly organized and able to manage multiple projects independently. Professional demeanor and commitment to quality and deadlines. Preferred Attributes: Proactive problem-solver with a customer-first mindset. Collaborative team player with a focus on long-term client relationships. Eager to learn and stay ahead of industry innovations.

$30-62,400/year

Front Desk Reception/Chiropractic Assistant (Bellingham)63509757245057125

Craigslist

Front Desk Reception/Chiropractic Assistant (Bellingham)

Commercial St at Young St, Bellingham, WA 98225, USA

We are a busy chiropractic and massage clinic searching for a friendly, positive, outgoing, dependable team player to join our team. Must have excellent communication skills, be able to multi-task and detail oriented. Must have a High School Diploma or equivalent. This is a part time position. The hours are between 18-24 depending on days worked. The position is for Thursday (7:45 a.m.-6:00 p.m.) and Friday (7:45 a.m.-4:30) with the possibility of working Wednesday (7:45 a.m.-2:00) on occasion as needed. Job Description: Your duties and responsibilities will include greeting all patients that come in the door with a smile, checking patients in and out, answering phones, scheduling patients, gathering essential documentation needed for each new patient. Verifying insurance benefits. Collecting co-pays and payments. Checking emails and faxes. Patient records requests. Other miscellaneous duties assigned. Computer literacy is required, however we will personally train you on our software (ChiroTouch). Benefits include: -Competitive hourly wage ($18.66-21.00 DOE) -PTO including sick and vacation pay -Free Chiropractic care -Free monthly massage Drop off your resume at 412 Girard Street. If you are unable to drop by please email it to us. PLEASE NO PHONE CALLS!!!

$18-21/hour

Administration Coordinator (Bellingham)63509803841409126

Craigslist

Administration Coordinator (Bellingham)

QHW4+X3 Bellingham, WA, USA

We are looking for a motivated, self-starter to join our team as an Administrative Coordinator. This position will assist in dealing with residents, owners, and third-party vendors to identify potential concerns, and proactively address maintenance issues while providing exceptional customer service. We are a growing Property Management company in Bellingham that is proud to offer an enjoyable rental experience for both tenants and property owners alike. We stand on the foundation of strong values and principles, setting us apart in our industry, and we are looking to bring on a leasing assistant that can help us carry this vision. Our ideal candidate has a problem-solving attitude and strong interpersonal skills. Ultimately, you should be able to ensure accuracy, efficiency, and follow-through throughout our entire maintenance coordination process. You will be dependable, ready to work, and flexible to help as needed. We are looking for an individual with high energy, enthusiasm, and a can-do attitude. Job Duties Include: Facilitating maintenance request completion process, including processing incoming and recurring work orders, coordinating vendor and selection, scheduling repairs, and maintaining necessary files and records. Assigning work orders to the Company and/or third-party vendors consistent with the owner's established process. Conducting timely follow-ups with tenants after the completion of outstanding work orders to ensure a high level of tenant satisfaction. Escalating on a case-by-case basis the scheduling and/or completion of emergency or significant work orders to Maintenance Supervisor and Company management. Complete monthly move-out and annual inspections and property visits as needed. Coordinating, as necessary, completion of work orders related to property improvement and turns in-between tenants. Resolving work order complaints by investigating reports, developing solutions, and making timely recommendations to Company management for approval by the property owner. Please respond with the email header “Administrative Coordinator Application” along with a cover letter and resume.

Negotiable Salary

Customer Service & Shipping (Ferndale)63509585216129127

Craigslist

Customer Service & Shipping (Ferndale)

6090 Malloy Ave, Ferndale, WA 98248, USA

We are an e-commerce company dealing in home decor products. We are looking for a Warehouse Assistant with experience in e-commerce platforms, preferably Amazon, eBay, and Etsy. Training can be provided to suitable candidates. The ideal candidate will be result-oriented, an achiever at setting goals/tasks, resourceful, and talented. Salary depends on experience and would range between $22 and $28. We do not offer any benefits. Please submit your resume and expected salary. The position would entail: 1. Pulling, packing, and shipping orders using the UPS/USPS interface 2. Providing a high level of service to our customers via email and phone. 3. Data entry of new products and specifications. 4. Managing receiving, stocking inventory &, and organizing incoming stock. 5. Assisting with planned warehouse activities, including inventory count and ensuring inventory accuracy. 6. Maintaining hygiene at the warehouse. Suitable candidates should be able to multitask, possess strong numerical skills, and deliver excellent customer service to customers. Qualifications - Excellent customer service skills - Analytical and communication skills - Proficiency in project management - Leadership qualities - sales skills Job Types: Full-time

$22-28/hour

Office / Warehouse Assistant (Ferndale)63509774023427128

Craigslist

Office / Warehouse Assistant (Ferndale)

6090 Malloy Ave, Ferndale, WA 98248, USA

Part-Time – Office / Warehouse Assistant Job Title: Part-Time Office / Warehouse Assistant Location: Ferndale Schedule: 15–25 hours per week (flexible, some set days required) About Us We are a small manufacturing company and we’re looking for a dependable part-time assistant who can split their time between light office work and warehouse support. Responsibilities • Process online orders (Amazon, Walmart, Shopify, etc.). • Assist with shipping/receiving packaging, labeling, and scheduling pickups. • Maintain inventory logs and keep stock organized. • Perform light office duties: data entry, filing, answering emails/phones. • Keep the workspace clean and organized. Requirements • 1+ years of office or warehouse experience preferred. • Basic computer skills (Excel, Google Sheets, email). • Able to lift 30–50 lbs. and work on your feet part of the shift. • Reliable, detail-oriented, and organized. • Available 10:00AM-2:30 PM Preferred Skills • Familiarity with Amazon/Walmart Seller Central. • Experience with shipping systems (UPS, FedEx, USPS). What We Offer • Flexible part-time schedule. • Competitive pay based on experience. • Small, supportive team environment. • Opportunity to grow into more hours or responsibilities if desired.

$18-20/hour

DATA ENTRY/ADMIN CLERK (BLAINE WA)63509803777667129

Craigslist

DATA ENTRY/ADMIN CLERK (BLAINE WA)

2240 Peace Portal Dr Suite C2, Blaine, WA 98230, USA

WE ARE HIRING A DATA ENTRY CLERK WITH KNOWLEDGE IN QUICKBOOKS, GOOGLE SHEETS, WE ALSO HAVE OTHER PROPRIETARY SOFTWARE FOR ENTRIES. THIS IS A FULL TIME POSITION LOCATED AT OUR BLAINE WASHINGTON LOCATION..... MONDAY TO FRIDAY. PREVIOUS EXPERIENCE IS A MANDATORY. MUST BE ABLE TO MULTI TASK. SOME CUSTOMER SKILLS IS PREFERRED. PLEASE ONLY US CITIZENS OR GREEN CARD HOLDERS APPLY. PLEASE FORWARD YOUR RESUME

$20-25/hour

Warehouse Manager- Shipping Admin & Customer Service (Ferndale)635098203517451210

Craigslist

Warehouse Manager- Shipping Admin & Customer Service (Ferndale)

6090 Malloy Ave, Ferndale, WA 98248, USA

We are an e-commerce company dealing in home decor products. We are looking for a Warehouse Manager with experience in e-commerce platforms, preferably Amazon, eBay, and Etsy. Training can be provided to suitable candidates. We are looking for a candidate who can independently manage the warehouse with help as needed. The ideal candidate will be result-oriented, an achiever at setting goals/tasks, resourceful, and talented. Salary depends on experience and would range between $26 and $28, depending on your experience. We do not offer any benefits. Please submit your resume and expected salary. As a Warehouse Manager, you would be responsible for the following tasks: 1. Pulling, packing, and shipping orders using the UPS/USPS interface 2. Providing a high level of service to our customers via email and phone. 3. Data entry of new products and specifications. 4. Managing receiving, stocking inventory & and organizing incoming stock. 5. Assisting with planned warehouse activities, including inventory count and ensuring inventory accuracy. 6. Maintaining hygiene at the warehouse. Suitable candidates should be able to multitask, possess strong numerical skills, and deliver excellent customer service to customers. Qualifications - Management experience - Strong English language skills - Previous supervisory experience - Excellent customer service skills - Analytical and communication skills - Proficiency in project management - Leadership qualities - sales skills Job Types: Full-time

Negotiable Salary