Executive Assistant/Office Manager (los altos)

This position REQUIRES experience with and a working understanding of QuickBooks Desktop. ✔ Candidates who do not have this experience can not be considered at this time (***if overqualified, see below "preferred qualifications") ************************************************* We are seeking a Assistant Bookkeeper to join our growing boutique bookkeeping firm. The ideal candidate will be a self-starter, who is dependable, confidential and genuinely detail-oriented. Experience with QuickBooks Desktop is necessary. A successful candidate should be looking for a long-term career opportunity at an in-office setting. We feel it is important that candidates understand bookkeeping is the accurate recording of the daily transactions of a business. We want to encourage people to apply who thrive in an office setting with this common goal in mind for our 40+ clients. Overview: The role of the Assistant Bookkeeper is to provide clerical, data entry and records management assistance to support the Owner, Bookkeepers and other team members for Barry’s Bookkeeping. Job Type: Part-time (see schedule) Schedule: This job will have a SET SCHEDULE. That said, our company is willing to work with a successful candidate to assemble a mutually beneficial schedule. This position is expected to become a consistent schedule but the number of hours are negotiable between 20-35 hours per week. Time off is rarely granted during the "quarterly report months" of January, April, July, and October. Location: On-site office (remote work is not available) Pay: $19-$20 per hour starting wage, DOE Duties & Responsibilities: Assist with preparing monthly, quarterly and annual bookkeeping for clients across a wide range of industries. Reconciling bank and credit card statements Creating invoices, recording payments and deposits Entering Accounts Payable Assisting with onboarding new clients Onboarding new employees for client's companies Assist with preparing for Department of Revenue reports Assist with preparing various financial reports for clients, including reviewing for accuracy. Assist with preparing and reviewing quarterly and annual employer reports Communicating with clients to obtain and exchange information and to assist with answering questions Further job duties as able and trained into MINIMUM QUALIFICATIONS: 1 year of experience utilizing QuickBooks Desktop Highschool Diploma/GED & 1 year of office experience Proficient in Microsoft Office: Excel and Word Professional written and spoken English (including grammar) 10-key proficient PREFFERED QUALIFICATIONS: Accounting degree or certificate is desirable 3+ years of experience utilizing QuickBooks Desktop IT savvy and comfortable working with technology Professional written and spoken Spanish (including grammar) *** IF YOU ARE OVERQUALIFIED,*** PLEASE CONTACT US TO DISCUSS ANY OTHER BOOKKEEPING POSITIONS WE MAY BE HIRING FOR at Matthew.BarrysBookkeeping@gmail.com EXPECTATIONS OF OUR TEAM MEMBERS: Use strong organizational skills and attention to detail Demonstrate the ability to follow established processes and procedures with accuracy and consistency. Be career-oriented and able to be punctual Show a self-starting and proactive approach to work Practice an ability to receive constructive criticism and feedback to improve processes Be reliable and trustworthy with a high focus on confidentiality Always maintains a general high level of professionalism Be able to pace the work: Prioritization, Scheduling, and Deadline Completion Hiring Process: 1. Read entire job description 2. Contact our office for an application (not just the system's automatic application) 3. Submit application in a hand-written format along with a resumé 4. Attend requested interview(s) 5. Testing for QuickBooks Desktop proficiency level in the office for approved applicants (verifying that you know the programs needed, etc.) 6. Sign-on and read employee handbook in its entirety prior to the first day in the office 7. Complete first 90 day trial period If you have further questions, please direct them to Matthew.BarrysBookkeeping@gmail.com

Looking for a part time Bookkeeper for my Landscaping company

Small, fast-paced law firm is seeking a detail-oriented and organized Bookkeeping Assistant to join our team. The ideal candidate will assist in maintaining accurate financial records and support the overall accounting functions of the organization. This role is essential for ensuring the integrity of financial data and will involve various bookkeeping tasks.. Duties Utilize accounting software to manage financial data efficiently. Assist in managing accounts receivable, including preparing and distributing monthly statements and tracking payments. Facilitate and process credit card payments. Assist in managing accounts payable, including issuing payments to clients and vendors. Skills Excellent attention to detail with strong organizational skills. Effective communication skills are required. In person, phone, and email. Ability to work independently as well as collaboratively within a team environment. Strong analytical skills with the ability to interpret financial data effectively. Experience with QuickBooks is a plus. Job Types: Part-time Pay: $24.00 - $27.00 per hour Expected hours: 24 – 30 per week Work Location: In person

Summary of Responsibilities: Enter transactions into accounting system Record payroll entries Manage accounts receivable and accounts payable journals Process bill payments Complete bank reconciliations Review and analyze balance sheets and income statements Prepare financial reporting packages Prepare annual package for tax filing Qualifications Attention to detail Strong quantitative skills Organized and Responsible Ability to manage multiple projects Adept at analyzing data Proficient in QuickBooks Desktop and Online Proficient in Microsoft Office programs Working knowledge of GAAP standards and principles Some knowledge of Bill.com and Accounts Payable preferred Education and Experience Requirements Post-secondary education in accounting, finance or related field preferred Minimum 3-5 years bookkeeping experience Job Type: Full-time

Bookkeeper / Office Assistant A well-established wholesale company in Midtown Manhattan is seeking a smart, confident, and detail-oriented individual with a strong work ethic to join our team. The ideal candidate must have a degree in accounting and proven experience in all phases of accounting. Quick Books proficiency is required. Prior experience in wholesale trade or CPA firms is a plus. Desired Qualifications: Minimum of three years of accounting experience Strong organizational and multitasking skills Excellent internal and external customer service abilities Proficiency in Microsoft Word and Excel Experience with Quick Books Desktop Strong communication skills and a positive attitude Ability to work independently Job Responsibilities: Accounts Payable & Receivable Generating Financial Reports Bank Reconciliation Invoicing Journal Entries Payment Processing Ordering Office Supplies Filing Preparing and Processing Check Requests Managing Office Mail Hours: Monday - Friday, 9:30 AM - 6:00 PM (30-minute lunch break) Current students majoring in Accounting, Finance, or Business Management are encouraged to apply. Please email resume and cover note why you feel you will be a great fit for this position?

Job Summary We are seeking a detail-oriented and organized Accounting Clerk to join our finance team at the Marlton Hotel. The ideal candidate will be responsible for maintaining financial records, processing transactions including AP, and ensuring compliance with accounting standards. The Accounting Clerk will play a vital role in supporting the financial operations of our organization. Duties: Perform accounts payable functions for restaurant & hotel including invoice processing and payment tracking. Reconcile monthly statements from vendors and ensure all invoices are entered timely & accurately for reporting & payment processing. Conduct accounting reconciliation of expenses, daily drops, petty cash, payment & credit cards. Assist in journal entries, account analysis, and account reconciliation tasks to ensure timely Monthly Financial Statements. Reconcile Travel Agent Commissions monthly. Maintain financial records in compliance with GAAP and relevant regulatory requirements Utilize accounting software such as QuickBooks, Sage. Requirements Proficiency in accounting software preferred (QuickBooks, Sage) and financial software applications. Excellent data entry skills with a focus on accuracy (10 key typing). Understanding of basic accounting and financial concepts including debits & credits and journal entries. Strong analytical skills for account analysis and balance sheet reconciliation Ability to work collaboratively within a team environment while managing individual responsibilities. We are an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, sexual orientation, disability or any other basis prohibited by federal or state law.