Entry Level Billing Specialist - Tempe, AZ

We’re a well-established construction company based in Evansville, Indiana, with a reputation for quality work and a strong, collaborative team culture. Our accounting department is made up of about 12 dedicated professionals, including AR, AP, general accounting, a hands-on Controller, and a supportive CFO. As we continue to grow, we’re looking to add a reliable, detail-oriented AR/Billing Clerk to our team. If you're someone who enjoys working with numbers, thrives in a high-volume environment, and values teamwork, this could be the right fit for you. What You’ll Do As our AR/Billing Clerk, you’ll play a key role in supporting billing operations across multiple construction projects. You’ll work closely with Project Managers and internal accounting staff to ensure invoices are accurate, timely, and complete. Daily Responsibilities: Prepare and process a high volume of invoices for construction projects Review billing information provided by Project Managers and field staff Communicate regularly with Project Managers to gather missing or corrected billing data Enter billing information into accounting software with a high degree of accuracy Assist with lien waivers, job cost tracking, and documentation as needed Monitor accounts receivable aging and follow up on outstanding invoices Support month-end closing activities related to billing and AR Maintain organized records and documentation for audit and compliance purposes Requirements Required Skills & Experience: 1-3 years of experience in billing, AR, or a related clerical accounting role Experience in the construction industry or familiarity with project-based billing is preferred Strong attention to detail and accuracy in data entry Comfortable working in a fast-paced environment with high billing volume Professional communication skills – both written and verbal Ability to collaborate with internal teams and field personnel Proficient with Microsoft Excel and accounting software (experience with construction accounting software a plus) High school diploma or equivalent required; additional coursework in accounting a plus Why Join Us? Work with a great team — our accounting department is experienced, collaborative, and committed to excellence Be part of a company that values your work and understands the importance of accurate billing in our success On-site role in Evansville, Indiana — no travel required Competitive pay: $23/hour Opportunities for learning and development in a stable and growing company Benefits Medical, Dental, Vision

About Aristotle Aristotle is the leading political technology and data company in the world. Our team of experts comes from all facets of tech, political and corporate backgrounds to offer the most powerful tools to campaigns, elected officials, voters, government organizations, corporations, nonprofits and PACs all over the world, no matter their democratic ideology. The Political Compliance Manager will provide Political Action Committee (PAC) and lobbying compliance and management services to our clients. The incumbent will be responsible for preparing federal and state campaign finance and other regulatory filings for corporate and association clients. Regular tasks include entering or managing the entry of data in client PAC databases; screening proposed contributions against relevant prohibitions and limits; performing regular bank reconciliations; and assisting clients in PAC management and internal reporting. In addition, for selected clients, the incumbent will act as primary relationship manager and will be responsible for managing client expectations, communicating project status, increasing customer satisfaction, ensuring customer retention, identifying, and pursuing up sell opportunities, and resolving product/business issues experienced by the clients. This position requires extreme attention to detail, ability to manage or switch among multiple tasks rapidly, and ability to meet multiple statutory deadlines. This position also requires the employee to be a contributing member of both their immediate working team and the broader division, including helping to train new employees and stepping in to support team members when coverage is needed. PLEASE DO NOT APPLY IF YOU DO NOT HAVE CAMPAIGN FINANCE FILING EXPERIENCE. Please identify specific campaign finance filing experience in your resume or cover letter. Duties & Responsibilities: Prepare and file Federal and State campaign finance reports with appropriate agencies, while serving as a collaborative team member available to support team operations when needed. Prepare and file lobbying, pay-to-play and non-profit tax forms for clients as needed. Import or enter receipt and disbursement activity and HR files in PAC software. Serve as primary point of contact and overall relationship manager for assigned customers. Perform banking services (account set-up, deposits, check preparation, ledger, and reconciliation) for client PACs. Track disbursement limits and prohibitions. Develop detailed operating procedures for each client. Train clients on the proper use of the software to meet their PAC program goals and objectives. Prepare financial and PAC management reports. Prepare letters to accompany disbursements as needed. Respond to client requests in a timely manner. Establish and maintain positive relationships with clients. Assist in new client software conversions and custom programming needs. Work with Compliance and Development teams to resolve client data or functionality issues. Attend events and conferences as a representative of the company and the department. Salary Range: $65k-$85k/year. Requirements BA/BS in accounting, political science, business, or related field. 1+ years of relevant work experience. Experience in filing federal (required) and state (desirable) campaign finance reports. Professional and interpersonal skills required to develop and foster positive relationships. Outstanding communication skills (both verbal and written). Proficiency in Microsoft software suite and tools, including Excel. Ability to work independently and with minimal supervision, as well as a part of a team. General knowledge of the legislative process and interest in politics. Excellent time management and organizational skills. Desired: Training or experience in bookkeeping or accounting. Experience in filing Federal or state lobbying disclosure reports. Experience in filing non-profit tax returns (990, 1120 POL) Facility with QuickBooks. Basic HTML knowledge. Benefits All positions are Full-Time, with competitive compensation, medical benefits, paid vacation, 401k plan and stock options. Casual dress code and a non-corporate atmosphere make this a fun place to work and learn in a team environment. Please visit our website at www.aristotle.com.

Are you detail-oriented, organized, and experienced in accounting procedures? Do you have a solid background in working with accounting software and managing financial data? Are you looking to join a fast-paced, supportive team environment? If so, we have a great opportunity for you with City Wide! We are seeking a skilled and motivated Accounting Associate to join our growing team! In this role, you’ll be responsible for processing business transactions, supporting accounts payable and receivable, managing expense reports and receipts, and assisting with other key financial tasks. If you're someone who thrives on accuracy and enjoys working with numbers, we want to hear from you! Essential Functions: Maintain accurate financial records, spreadsheets, and general ledger entries Process invoices, payments, billing adjustments, and credits Reconcile accounts and post customer checks and ACH payments Monitor vendor statements and resolve discrepancies Support collections efforts through calls and emails as needed Assist the Accounting Manager, team, and other departments with administrative and financial tasks such as filing, mailing, and reporting & maintaining accurate records The City Wide team is committed to positively impacting the lives of everyone within the City Wide community of franchisees, clients, employees, contractors, and vendors. We believe everyone matters and being successful in life is not enough. We must also be significant! Requirements Highly detail-oriented with accurate data entry skills and strong follow-through on commitments Proficient in accounting software, Microsoft Office, and 10-key operations Solid knowledge of bookkeeping, accounting best practices, and Generally Accepted Accounting Principles (GAAP) Strong time management and multitasking abilities; able to prioritize in a fast-paced environment Ability to maintain confidentiality and handle sensitive financial information with discretion Excellent written and verbal communication skills; strong analytical and problem-solving skills High school diploma and 1–2 years of accounting experience preferred Benefits City Wide Facility Solutions is pleased to offer a comprehensive and competitive compensation program that rewards talented employees for their performance. After meeting eligibility requirements, you will be eligible for: Medical, Dental, and Vision Insurance, 401(K) retirement savings plans. Schedule: Monday – Friday, 8am – 5pm Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Work Location: In Office, 43219 Salary Range: $60,000-$65,000 Supplemental Pay: Annual bonus opportunities Ability to commute/relocate: Columbus, OH: Reliably commute or planning to relocate before starting work (Preferred) More on City Wide... City Wide Facility Solutions is a fast-growing company with over 100 franchise locations across the United States and Canada. Founded in 1961, City Wide Facility Solutions is the largest management company in the building maintenance industry. We have over 60 years in the business and continue to experience high growth and profitability across our franchise businesses. Our culture supports the company’s Mission to create a Ripple Effect by positively impacting the people and communities they serve. Read more about City Wide at https://www.Columbus.GoCityWide.com.

Client: The Episcopal Diocese of Vermont Title: Senior Accountant Location: Burlington, VT Website: Home - Episcopal Diocese of Vermont Estimated Starting Salary: $70,000 - $75,000 per year depending on experience Benefits: 100% employer-paid health insurance, 10% automatic employer contribution to your 403(b), generous vacation, a supportive culture that prioritizes your well-being both in and out of the workplace   About Us: The Episcopal Diocese of Vermont is a community of over 5,000 Episcopalians across 42 congregations, led by Bishop Shannon MacVean-Brown. We are committed to full inclusion, where race, gender, or sexual orientation are never barriers to leadership or belonging. Our mission centers on anti-racism, environmental sustainability, and building collaborative, economically vital congregations. Rooted in love and guided by the Holy Spirit, we work together across diverse communities to live out our faith with courage, compassion, and justice.   Position Overview: The Senior Accountant is a self-motivated finance professional eager to lead day-to-day financial operations in a small, collaborative team. This role is ideal for someone who understands accounting principles, works independently, and can prioritize tasks effectively. Key responsibilities include managing accounts payable/receivable, bank reconciliations, and fund accounting (operating, designated, restricted, and endowment). The role also oversees the diocesan budget process, prepares financial reports for leadership, coordinates the annual audit, assists with grants, and serves as the main contact with our investment manager. This is a chance to bring your financial expertise to a values-driven, inclusive community committed to justice, sustainability, and spiritual growth.   Responsibilities: Oversee day-to-day finance and budget operations, including accounts payable/receivable, bank reconciliations, and related activities Manage and maintain accurate accounting for all Diocesan funds, including operating, designated, restricted, and endowment funds Prepare and present timely financial reports for key stakeholders such as the Trustees, Commission on Finance, and Executive Council; attend meetings and/or brief chairs as needed Lead the annual budgeting process for the Diocese and selected affiliated entities Compile and submit annual financial reports required by The Episcopal Church Support the preparation of grant proposals and collaborate with grantees to manage funds, track expenses, and complete required reporting Coordinate the annual external audit of Diocesan financial accounts Produce ad hoc financial reports and analysis at the request of Diocesan leadership Serve as the primary liaison to the Diocese’s third-party investment manager Ensure compliance with GAAP, auditing standards, and internal control policies Provide administrative support to senior staff, including handling mail, phone calls, database updates, and welcoming occasional visitors Assist treasurers, clergy, and lay leaders across congregations and Diocesan entities with financial guidance and support Collaborate with and support the part-time Chief Financial Officer, including preparation and review of reports   Additional Requirements: Work collaboratively with other members of the Diocesan staff Ensure appropriate confidentiality with personnel, financial records and personal matters, which are entrusted to the Finance Department Familiarity with the Episcopal Church helpful but not required This position requires on-site presence five days a week, with understanding and flexibility offered for occasional personal commitments outside of work   Education, Skills, and Experience: Bachelor’s degree in Accounting required; CPA license preferred Minimum of 4 years of professional accounting experience Proficient in a range of accounting software and systems Eagerness to learn and adapt to proprietary databases and accounting platforms Benefits for You: Health Insurance: 100% employer-paid coverage for individual employee plans Retirement Savings: 10% automatic employer contribution to your 403(b), in addition to your salary Time Off: Generous vacation and sick leave policies Work-Life Balance: A supportive culture that prioritizes your well-being both in and out of the workplace #EpiscopalDioceseofVT Gallagher, Flynn, & Company, LLP has been retained to conduct this search. While we appreciate all interest in this exciting opportunity, only candidates most closely aligned with our search will be contacted. Disclaimer: What is listed above is representative of the position's responsibilities but is not meant to be an exhaustive list. Responsibilities may change during employment at the company's discretion. Gallagher, Flynn & Company, LLP and our client do not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factors.

The Verification Specialist plays a critical role within the Accounting Department, ensuring the accuracy of billing and payment processes for both vendors and customers. This position focuses on verifying job data, processing invoices, resolving discrepancies, and supporting compliance with customer requirements. The ideal candidate is detail-oriented, analytical, and an effective communicator who can thrive in a fast-paced, cross-functional environment. Key Responsibilities: Billing Verification & Job Accuracy Review and verify interpreter and vendor job data in Interpreter Intelligence (II) for billing and payroll accuracy. Confirm proper documentation, resolve discrepancies, and validate No Show (NS) or Overtime (OT) classifications. Follow up on missing job notes or documentation with interpreters to close jobs timely. Ensure billing meets customer contract requirements and internal policy standards. Invoicing & Accounts Receivable Generate and distribute invoices using customer-specific platforms  Push finalized invoices to QuickBooks for proper AR tracking and reconciliation. Handle resubmission of rejected claims, 837P files, and ad hoc invoicing for on-demand services. Vendor & Interpreter Payment Support Assist Accounts Payable (AP) by reviewing vendor invoices and confirming supporting documentation. Respond to interpreter inquiries regarding reimbursements, mileage, and remittance schedules. Route remittance disputes and payment issues to Scheduling and other relevant departments. Customer & Internal Communication Communicate with assigned customers to clarify invoice policies, formats, and payment terms. Answer billing inquiries from clients and internal departments through chat, email, phone, and text. Work closely with Scheduling, Customer Service, and other teams to resolve billing issues. Reporting & Compliance Prepare monthly and quarterly reports for customers. Ensure billing compliance with policies, including contract minimums and cancellation procedures. Track and support the returned checks process and general reconciliation activities. Administrative & Team Collaboration Participate in weekly accounting meetings and bi-monthly company-wide updates. Monitor team chat channels for billing-related issues and assist with system problem-solving. Complete monthly KnowBe4 security training and remain current on policy changes and best practices. Requirements 2+ years of experience in billing, invoicing, or accounting support (healthcare or service-based industry preferred). Strong understanding of billing platforms such as Interpreter Intelligence, QuickBooks, or similar systems. Excellent written and verbal communication skills. Ability to manage multiple priorities and meet tight deadlines. High attention to detail and organizational skills Comfortable working cross-functionally and independently. Benefits Medical, Dental, and Vision Insurance 401(k) with company match Generous PTO and paid holidays Professional development opportunities Employee assistance program Company-sponsored events and activities Hybrid Work Environment Pay Range: $20-21/hour

Opening its doors over 45 years ago, FSSI is a leading document outsourcing company servicing Fortune 500 companies in the financial, banking, insurance and billing industries across the U.S. We are currently looking for an Accounts Payable (AP) Specialist to join our accounting team in Santa Ana, CA. This position is responsible for performing the company’s AP function and providing support to the accounting department. The role involves processing vendor invoices, maintaining accurate records, and ensuring accurate and timely payments to vendors. The position requires attention to detail, strong organizational skills and the ability to effectively communicate with internal departments and external vendors and service providers. ESSENTIAL DUTIES AND RESPONSIBILITIES Receive and review invoices from vendors. Match invoices with purchase orders and verify receipt of goods and services. Enter invoices into the accounting system and ensure timely and accurate processing. Ensure accurate coding of expenses under purchase orders, and vendor bills. Verify accuracy, completeness, and approval for payment. Prepare and process timely payments via credit card, check, ACH or Wire. Schedule and track payment dates to ensure timely payments to vendors. Communicate with vendors regarding invoice discrepancies, issues, or payment inquiries. Maintain and organize accounts payable files, including invoices, payment records, and correspondence. Assist with recording and reconciling credit card transactions. Setup and maintain vendor accounts in the accounting system. Ensure compliance with company policies and procedures. SECONDARY DUTIES Support the accounting team during month-end and year-end close processes. Provide support for external audits and reviews. Provide administrative assistance to the accounting department as needed. Assist in correspondence, reports and other documents. Backup and support reception desk as needed. Assist with special projects and other accounting tasks as assigned. Requirements EDUCATION, EXPERIENCE & SKILLS High school diploma or equivalent; an associate’s or bachelors degree in accounting or a related field is a plus. 2-3 years of related experience and training; or equivalent combination of education and experience. Prior experience working with accounting software is required; NetSuite experience is plus. PC literacy, with a working knowledge of MS Word and Excel. Effective written and verbal communication skills. Aptitude for numbers and appreciation for accurate data entry. Demonstrates strong organizational skills and excels in prioritizing tasks to adhere to tight deadlines. Demonstrates analytical and problem-solving skills. Team player and collaborates with other departments in the organization. Able to work efficiently with minimal supervision. PHYSICAL REQUIREMENTS Regularly required to use hands and/or fingers to grasp, handle or feel; reach with hands and arms; and talk or hear. Frequently required to sit for long periods of time, and occasionally required to stand, walk, or climb; and stoop, kneel, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision skills required by this job include close vision, peripheral vision, depth perception, and focus adjustment. Benefits Why Join Us? Employee Ownership through our Employee Stock Ownership Plan (ESOP): When you join our team, you’re not just an employee—you become an employee-owner, sharing in the success of our company and shaping its future. Culture of CARE for our Employees: We go beyond traditional health and wellness programs, offering in person and virtual Care Partners whose only mission is the health and happiness of our employees and their families. Benefits include: 401(k) & Roth + Employee Stock Ownership Plan Medical, Dental, Vision & Life Insurance Vacation, sick leave and paid holidays – including your birthday! Employee Assistance & Care Programs Additional perks & employee award programs Ready to grow with us? Apply today! Hiring Pay Range (hourly paid): $28 - $34 an hour Schedule: Onsite, full-time