Our LA-based nonprofit organization is looking for a seasoned Executive Assistant to support the CEO and executive team. The position is full-time, mostly in-person at our office, with occasional work on nights and weekends for events. The candidate must have a reliable vehicle and the ability to perform errands, travel for business, and attend meetings with executives. The Handy Foundation is committed to building equitable career pathways in the entertainment industry by providing training, mentorship, and professional development opportunities to underrepresented talent. Our programs connect apprentices with mentors and industry leaders to foster inclusion and create career opportunities in arts, media and entertainment. POSITION SUMMARY We are seeking a highly organized and detail-oriented Executive Assistant to provide essential operational and communications support to our growing nonprofit team. The ideal candidate is a proactive problem-solver who thrives in a dynamic environment and can balance multiple priorities. Preference will be given to candidates with relevant non-profit and/or media-related experience. KEY RESPONSIBILITIES ● Manage the CEO's schedule and coordinate team Zoom meetings. ● Coordinate and schedule meetings with employers, partner organizations, and internal teams. ● Manage and maintain the Master Calendar for meetings, events, and key deadlines. ● Perform data entry and management across database platforms such as Airtable, Insightly, and Form Assembly, including trainee and mentor data and eligibility information for grant programs. ● Send engagement emails to candidates, apprentices, and participants, including distributing materials for various programs (Zoom links, syllabi, worksheets, and resources). ● Schedule and manage program interviews and guest speaker sessions, including sending thank-you notes and other professional communications. ● Post announcements and add trainees to the Slack channel upon program completion.' ● Schedule 1-on-1 review sessions and assessments. ● Assist with design projects in Canva or Powerpoint, including updating flyers and creating presentation decks. ● Handle mail packaging and delivery for organizational needs. ● Represent the organization at outreach, tabling, and community events, such as career fairs and conferences. ● Manage event logistics including ordering swag items, setting up QR codes and sign-up forms, and overseeing table setup and breakdown. ● Collect invoices and track payments ● Perform all other job related duties as assigned QUALIFICATIONS ● Strong organizational and time-management skills with attention to detail. ● Proficiency in Google Workspace, Slack, Zoom, Airtable, Powerpoint and Canva (experience with Insightly and Form Assembly a plus). ● Excellent written and verbal communication skills. ● Ability to multitask and manage priorities in a fast-paced environment. ● Friendly, flexible, professional demeanor with a passion for equity, inclusion, and community building. INTERESTED? Please reply with a note detailing your fit for the position along with your resume and any work products that demonstrate your qualifications.