Administrative Assistant (Preferably Bilingual) with Accounting

Full-time, In-person Schedule: Monday – Friday, 8 AM – 5 PM Benefits: Health, Dental, Vision, and Life Insurance, Paid Time Off About Us: Melendrez Trucking, LLC is a family-owned trucking company based in Southeast Austin. We’ve been in business for over 20 years and take pride in operating with professionalism and reliability. We are looking for a seasoned administrative professional with strong accounting and office management skills who can step into this role with confidence, independence, and minimal training. What We’re Looking For: We are seeking an experienced professional who: Brings common sense, sound judgment, and critical thinking to daily work Has strong accounting and QuickBooks experience Is proficient in Excel and 10-key entry Can work independently and take initiative without constant supervision Thrives in a small business environment and can wear multiple hats Demonstrates excellent organization, accuracy, and follow-through Is bilingual (English/Spanish), strongly preferred This is not an entry level role. We expect a candidate who requires little to no training and can contribute value immediately. Key Responsibilities: Manage office operations and ensure smooth day to day workflow Process sales orders, invoices, and subcontractor payroll in QuickBooks with speed and accuracy Maintain vendor and subcontractor compliance (W9s, insurance, etc.) Communicate effectively with customers, subcontractors, and team members Handle a large volume of paperwork and electronic files with precision Resolve billing issues and customer concerns proactively Prepare and review financial records, bids, and business applications Keep accurate account balances and vendor records Support leadership in administrative and accounting projects Qualifications: Minimum 4 years of professional office and accounting experience (required) Proficiency in QuickBooks and Microsoft Excel Strong written and verbal communication skills Ability to solve problems independently and make informed decisions Excellent organizational skills with attention to detail Bilingual (English/Spanish) strongly preferred Apply Today If you are an experienced administrative professional who knows how to keep an office running smoothly and is ready for a long-term role in a growing company, we’d love to hear from you. Please send your resume as we are looking to fill this position quickly.