Office Administrator for Construction Company (Remote)

Office Assistant for Construction Company** Must Speak Spanish Fluently** **Location:**Remote but local to Northern Virginia. **Employment Type:** Full-Time **Salary:** Competitive, based on experience $31,000 - $46,000 **About Us:** Construction firm specializing in residential remodeling. We pride ourselves on delivering high-quality projects on time and within budget. We are seeking a reliable and organized Office Assistant to join our dynamic team and support our administrative operations. **Job Summary:** We are looking for a detail-oriented Office Assistant with at least 1 year of office experience to handle a variety of administrative tasks. The ideal candidate is bilingual in English/Spanish, punctual, possesses excellent communication skills, and thrives in a fast-paced environment. This role is critical to ensuring smooth office operations and supporting our team in delivering exceptional results. **Key Responsibilities:** - Answer and direct phone calls professionally, addressing inquiries or routing them appropriately. - Assist with billing processes, including preparing invoices and tracking payments. - Schedule appointments, meetings, and project deadlines using digital tools. - Take accurate notes during meetings and follow through on action items. - Perform general administrative tasks, such as filing, data entry, and document preparation. - Communicate effectively with team members, clients, and vendors. - Maintain organized records and ensure confidentiality of sensitive information. - Use computer skills to manage emails, spreadsheets, and office software efficiently. - Follow directions and prioritize tasks to meet deadlines. **Qualifications:** - Minimum 1 year of office experience performing administrative tasks. - Strong phone skills and professional communication, both verbal and written. - Proven ability to practice active listening and take detailed notes. - Proficient in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software. - Knowledge and proficient in QuickBooks. - Excellent organizational skills and attention to detail. - Punctual and reliable with a strong work ethic. - Ability to follow directions and adapt to changing priorities. - Experience in billing or basic bookkeeping is a plus. - Construction industry experience is preferred but not required. **Why Join Us?** - Opportunity to work with a supportive and collaborative team. - Competitive salary and paid time off. - Growth potential within a reputable construction company. **How to Apply:** Please submit your resume and a brief cover letter outlining your relevant experience. Applications will be reviewed on a rolling basis. Our firm is an equal opportunity employer. We value diversity and encourage all qualified candidates to apply.