Administrative Assistant (boston: boston/cambridge/brookline)

The duties of a Direct Support Worker will assist people with disabilities in community settings. Duties include providing assistance with activities of daily living that teach the skills & strive toward self-reliance. Position requires candidates to have driver's license & dependable vehicle and pass criminal background check and drug test. Applicants must be dependable, organized, and a team player. We provide medical, dental, vacation, sick and holiday pay for full-time employees. Sign on bonus. You may apply on line at kalimaomaui.org or fax a resume to 808-244-2077 or email resume. Ka Lima O Maui is an Equal Opportunity Employer

🌟 Children’s Entrepreneur Market Manager – Part-Time Contractor Do you love community events and want to help kids launch their own businesses? Children’s Entrepreneur Market (CEM) is a national nonprofit that empowers kids to run their own businesses at real markets. We’re looking for part-time Market Managers to help bring these events to life in your metro! What You’ll Do Find and secure local events (festivals, fairs, city summer parties, food truck nights, etc.) where kids can sell their products. Work with venues to finalize date, time, layout, parking, and logistics. Manage parent registrations and communication leading up to each market. Maintain a t-shirt inventory (4–5 boxes first year; may double in year two). Stay active on Slack (our team messaging app) with daily check-ins. Commit to running 16 markets per year in your area. Expect about 5–7 hours on nights and weekends, plus additional remote planning time. What You’ll Need Must live within 45 miles of Detroit Strong organizational skills and reliability. A vehicle capable of transporting supplies (tables, totes, t-shirts, cones, etc.). Comfort communicating with parents and community partners. Ability to work independently while meeting deadlines. Compensation $20/hr for remote legwork (outreach, planning, communication). $250 flat rate per market day (equivalent of $35–50/hr depending on event length). Mileage reimbursed for market travel. Independent contractor position (1099). Who This Is Perfect For Someone seeking part-time, flexible work (not a stepping stone to full-time). A community-minded individual who enjoys working with families and kids. Organized self-starters who can manage events from start to finish.

SOUTH COUNTY COMMUNITY SERVICES is a growing nonprofit organization launched in 2011 that provides for the immediate needs of South Santa Clara County residents who have lost their homes. We provide connection to resources to improve our client’s quality of life and increase their ability to access housing, helping an average of 100 residents gain access to permanent housing each year. We also provide the essentials that most people take for granted—food, clothing, personal hygiene items, mail, access to medical care, showers and laundry services. We offer rental assistance to those at risk of eviction and operate the South County's only Safe Parking program that is designed to help get recently unhoused individuals back on their feet. Responsibilities In collaboration with our Outreach team, this individual will build rapport with individuals experiencing homelessness, assess their needs, and connect them to services that provide stability, ease the burden of homelessness and increase individuals’ quality-of-life while they await housing. You will assess our clients’ needs, connect them to community services such as benefit assistance, provide vulnerability assessments, and access to a variety of referral services and other important resources. The goal is to utilize as many community services possible to assist with day to day needs during the process of securing long term stable housing. Outreach efforts are conducted year-round and include visiting outdoor encampments, our local shelter and other highly frequented areas by the unhoused population. Additionally, the case manager, with the support of the team, will be responsible for completing the required documentation to enroll people in housing programs, which may include homeless verification, verification of disability, and housing subsidy applications. Once located and program enrollments are complete, individuals and/or families are supported by the outreach team in transitioning to their newly assigned program staff with partner agencies. Duties Meet un-housed individuals on the streets, encampments, shelters, or safe car park locations and establish rapport to assess how we can best assist them Complete intake assessment, paperwork and enroll clients into South County Community Services and Safe Parking Program Enroll Clients in HMIS and complete their VI-SPDAT Ensure homeless verification for participants follows HUD and contract standards. Conduct a warm hand-off of the program participant to the supportive services provider assigned Draft Stability Plan for each household to plan steps necessary towards removing barriers and securing housing Assign tasks to clients and assisting, when necessary, with the footwork to help clients achieve their goals Connect clients to local resources that can assist with case management goals Maintain case notes and documentation of connections to service Ensure all documents and files are up to date and organized Communicate client progress to Operations Manager and provide monthly program data Documents, via progress notes in HMIS, all case management activity within 3 business days and maintains all other case file paperwork and documentation Make timely and accurate decisions in emergency or crisis situations with awareness of the need for the safety of all clients, staff, or volunteers involved. Monitor and update outreach list/referrals trackers Utilize supervision appropriately, maintaining open lines of communication and providing updates on activities regularly Know and follow agency and program policies and procedures Properly report any suspected cases of abuse Collaborate with team members to provide participants with wrap-around support services Communicate effectively with service providers to complete warm hand off with clients Participate in training and education opportunities to maintain and improve proficiency Practice Harm Reduction and Housing First models with a strength-based approach Other duties as assigned Qualifications 2+ years of case management experience working with the unhoused (case management experience with other populations will not meet this qualification requirement) Computer knowledge and proficiency with Microsoft Office Suite and Google Docs/Sheets Commitment to the Mission and Values of South County Community Services Bilingual English/Spanish required Lived experience highly valued High School Diploma or GED preferred Relevant experience or knowledge of non-profit agencies Clean driving record, Valid CA driver’s license, and legally required insurance; reliable transportation Basic computer skills, including knowledge of MS Office applications and the Internet Skills, Abilities, and Knowledge Ability to develop relationships and garner trust Understanding of working with a diverse unhoused population in South Santa Clara County Exceptional critical thinking and problem-solving skills Ability to present oneself and the agency professionally to internal and external audiences. Strong written and oral communication skills Ability to develop and maintain relationships with community partners and outside agencies Demonstrated ability to develop and maintain priorities and meet established deadlines Exceptional organizational skills High level of flexibility and ability to prioritize appropriately Ability to work with people of diverse socio-economic and cultural backgrounds Understanding of and strong adherence to social work ethics Ability to work as a collaborative member of a team Have deep knowledge of HMIS and the ViSPDAT assessment processes Thrives in a dynamic and high activity environment Excellent at diffusing conflict with the ability to maintain composure and inform staff when additional support is needed Possesses an attentive, receptive, assertive, calm and professional approach to dealing with critical need individuals Excellent verbal and written communication skills Excellent customer service skills Physical Requirements This position is considered moderately physical and requires a degree of standing, bending, lifting and walking South County Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, age, national or ethnic origin, disability, as well as any other characteristic protected by federal, provincial, or local law. Applicants must be over the age of 18. Job Type: Full-time Benefits: Dental insurance Health insurance Paid time off Vision insurance Work Location: In person Pay Rate: $25 to $27.50 Depending on experience

To apply for this position click link https://secure10.saashr.com/ta/6160082.careers?ShowJob=654999245 Primary Purpose:    This position is responsible for assisting with the general administrative functions and activities of the office. Education And Experience: High school degree or GED.  Proficiency in Microsoft Office, specifically Word and Excel.  Word processing skills, ability to multi-task in a fast-paced environment, must possess excellent organizational skills and effective oral and written communication skills.  Preferred familiarity with electronic health record system and can be flexible with work schedule. Minimum Qualifications: Provide proof of current, valid Oregon Driver's License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties. Successfully pass a Criminal Background Check and Medicaid Fraud Check. Obtain and maintain current First Aid and Cardiopulmonary Resuscitation (CPR) Certification. Essential Duties and Responsibilities: Assist clients with the completion of intake process including paperwork, checking insurance, building new client charts, and scheduling initial appointments. Update client charts and schedule appointments for new services or provider transfers. Assist with DHS and Outpatient referrals. Assist with engagement. Provide coverage for receptionist and medical assistant as needed. Track staff certifications, birthdays, and anniversaries. Assist in planning events. Assist with TFP recruitment and retention. Coordinate travel accommodations. Work under the supervision of the Office Manager, completing a variety of tasks designed to ensure the smooth operation of the agency's office and clinical record system. Coordinate meetings and schedule meeting spaces. Coordinate the flow of information between multiple sources including the public, staff members, client charts, agency digital files, and office voicemail boxes. Maintain records (requests, archiving, and purging) related to dissemination of confidential clinical information within the agency and between agencies. Attend trainings, meetings, and events as assigned. Assist in scheduling appointments/meetings and maintaining calendars, as needed. Assist in preparation of clinical presentations, meetings, and educational trainings. Provide clerical and other necessary support to staff. Answer main line phone calls; answer and route phone calls for staff and check front desk voice mail routinely throughout the day. Copy and scan documents. Send faxes, letters, and other communications. Draft correspondence. Perform data entry and word processing as needed. Help track and prioritize information to be read and processed by due date. Perform other related work as assigned. To apply for this position click link https://secure10.saashr.com/ta/6160082.careers?ShowJob=654999245

To apply for this position click link https://secure10.saashr.com/ta/6160082.careers?ShowJob=654999266 Education and Experience:           High School Diploma or Equivalent. Computer data entry training or experience; office skills training or experience; demonstrated communication and organizational skills, customer service experience preferred. Minimum Qualifications: Typing 55 Wpm Provide proof of current, valid Oregon Driver’s License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties. Successfully pass a Criminal Background Check and Medicaid Fraud Check.  Essential Duties, Responsibilities and Core Competencies: Administrative Duties: Work under the supervision of the Office Manager, completing a variety of tasks designed to ensure the smooth operation of the agency’s office and clinical record system. Coordinate the flow of information between multiple sources including the public, staff members, client charts, agency digital files, and office voicemail boxes. Greet visitors, answer and route phone calls for staff, and check front desk voice mail routinely throughout the day. Setup and maintain clinical charts, including scanning documents into client records. Set up the treatment rooms for scheduled appointments. Perform data entry, word processing, and transcription duties as needed. Provide clerical and other necessary support to staff. Post meeting room schedules daily. Assist staff in making direct contact with families and community agencies at all phases of program services. Manage data collection and entries, including evaluative instruments. Ensure Satisfaction Surveys are distributed to all youth and families at completion of each episode of care Distribute mail and coordinate interoffice mail daily. Provide clerical support such as creating documents, copying, mailing, filing, faxing, as needed. Maintain kitchen area in order to maintain a professional environment for visitors, family members, and clients; this could include washing dishes, cleaning off counters, regularly cleaning out the refrigerator, etc. Assist in keeping client contact information up to date in electronic health record and scheduling platform. Assist clients with the completion of intake and other paperwork as needed. Assist staff and clients in scheduling/rescheduling appointments as needed. Professionalism: Demonstrate the willingness and ability to accept direction from various agency staff in relation to agency principles and guidelines. Abide by ethical codes, mission, values, and professional standards, including confidentiality and HIPPA. Participate in continuous quality improvement efforts. Leadership: Demonstrate and communicate knowledge of agency’s policies, practice guidelines and information pathways. Demonstrate flexibility adapting to program change. Model good communication skills. Present a positive attitude, professional demeanor and demonstrated respect with youth and young adults, families, staff, visitors, and community partners. Establish rapport by demonstrating and maintaining clear, consistent, appropriate, and   therapeutic boundaries. Demonstrate effective verbal intervention skills in de-escalating youth and adults and an ability to safely navigate crisis situations. Actively utilize, reference, and follow agency policies, procedures, and guidelines. Perform all work tasks in a proper and safe manner per established policies, procedures, and guidelines to prevent unnecessary injury, time loss and agency expense. Comply with all federal, state and agency health and safety reporting requirements. To apply for this position click link https://secure10.saashr.com/ta/6160082.careers?ShowJob=654999266

EMPLOYMENT OPPORTUNITY The Energy Intake Assistant will pre-screen energy specific clients, schedule appointments, assist with document collection and data entry. The Assist will also provide general clerical support to the Energy Program Specialists and team. This will be a full-time position at 37.5 hours per week. Preference will be given to those bilingual in Spanish/English. All training will be provided on the job. JOB DUTIES AND RESPONSIBILITES INCLUDE: 1. Screens clients, schedules appointments, and responds to inquiries regarding the Energy Program. 2. Monitors Daysmart software for online applications. Contacts customer to complete intake form in Docuware. 3. Assists online and in-person clients in completing the Energy Assistance application. 4. Performs appointment confirmation calls at 10-day and 1-day intervals. 5. Organizes and maintains daily intake forms for Energy Program Specialists. 6. Process incoming mail and electronic mail for Energy Program. Scan and file incoming documents into Docuware. 7. Serve as point person for energy@ email address. Respond and manage incoming emails. 8. Provides basic home energy conversation education through printed flyer/brief review with clients. 9. Enters client information into multiple agency databases. 10. Process PSE help files electronically. 11. Provide clerical support functions for Energy Program Specialists at the direction of the Energy Program Manager. 12. Coordinate with Resource Specialists regarding client calls and scheduling appointments. 13. Contact utilities on behalf of clients to help set up payment arrangements as needed. 14. Assists clients at reception area as a back up to Energy Program Specialists. 15. Assist with program outreach events as needed. 16. Participate in agency and team meetings and trainings as required. 17. Other duties assigned by management. QUALIFICATIONS INCLUDE: Education & Experience: -High School Diploma or GED/HSE minimum required. -Basic clerical skills (filing, math, calculator, data entry, legible writing) required. -Or a combination of education/experience meeting required job qualifications. License(s) & Certification(s): -Valid driver’s license and auto liability insurance required for work related travel. -First Aid & CPR Certified. (within 6 months of hire) Skills & Abilities: -Spanish/English bilingual preferred, additional languages helpful. -Must have strong attention to detail. -Ability to learn and use agency databases, such as Docuware, VMware, EmpowOR. -Strong organization and time management required, with ability to multi-task. -Work independently, and as a team member; self-motivated. -Must have strong and effective communication skills (oral and written). -Ability to be an effective and positive ambassador for the agency. -Competency of standard office procedures and equipment. -Ability to navigate Microsoft Office applications, including Microsoft 365, Excel, Word, Teams and Outlook. -Demonstrated ability to work harmoniously with people from varied cultural, socioeconomic, educational and experiential backgrounds. COMPENSATION AND BENEFITS Pay range between $17.49-$19.32 per hour (DOE) Benefits include: -Medical & Dental Insurance including Rx and Vision -Life Insurance and AD&D coverage -Retirement Plan -Employee Assistance Program -Paid Sick and Vacation Leave -12 Holidays per year -Health club discount (Community Action reserves right to modify, amend, or terminate any benefit at any time for any reason.) TO APPLY: Qualified candidates are encouraged to apply by providing ALL items requested. Please submit the following: (1) Community Action Application (2) Resume (3) Letter of Interest. You can find all job announcements and apply online on our website at www.communityactionskagit.org Community Action of Skagit County reserves the right to extend application deadlines and to modify the selection schedule without notice, to form eligibility lists for, or make appointments to, other positions with similar employment requirements. Community Action of Skagit County is an Equal Opportunity Employer. Should you require accommodation in the application process, please contact our HR Department.