On Site Personal Assistant (Williamsburg)

About Us - We are a healthcare group hiring: Administrative Assistant Duties: - Answer Phones - Meet with Clients - Schedule Appointments - Coordinate Members' appointments Ideal Candidate: - Bilingual (English + another language ) - Organized - Excellent Phone Etiquette - Background in healthcare (foreign doctor, foreign dentist, foreign nurse) - Excellent bedside manner - Detail Oriented Position is available Full Time or Part Time Position is an excellent opportunity for: - College Student - Grad School Student - Individual seeking a career in healthcare administration

Data Entry Clerk – Bronx, NY Pay: $21/hour Schedule: Monday–Friday, 7:00 AM – 3:00 PM We are seeking a detail-oriented Data Entry Clerk to join our team in the Bronx. This role requires accuracy, speed, and strong computer skills to support daily operations and ensure data is entered and maintained properly. Responsibilities: Accurately input and update data into internal systems and databases Review records for errors and make necessary corrections Maintain confidentiality of all information handled Assist with project-related tasks and support cross-functional teams as needed Requirements: Strong computer skills with proficiency in Microsoft Office (Excel, Word, Outlook) Excellent typing speed and attention to detail Strong organizational and time management skills Project management experience is a plus Ability to work independently and meet deadlines If you’re reliable, computer-savvy, and ready to bring strong organizational skills to our team, we’d love to hear from you! Please send resume to Recruiting@admiralstaffinginc.com if interested.

Remote Part-Time Scheduling/Customer Support Your Location: Remote Our Location: Brooklyn Employment Type: Part-Time (10-15 hours per week to start) Role Summary: We are a busy Brooklyn based pet care company seeking a highly organized and detail-oriented "Office Scheduler" to manage communication with clients, coordinate weekly schedules, and handle some evening schedule requests. This role is crucial for ensuring the smooth operation of our team. The ideal candidate must possess excellent communication and organizational skills and thrive in an autonomous, flexible remote environment. Key Responsibilities: * Act as the primary point of contact for client communication, ensuring all scheduling inquiries are handled professionally and promptly. * Manage and maintain our weekly calendar, scheduling appointments, and communication with clients via our internal scheduling software * Coordinate daily schedules for clients and staff, sending reminders, and updating notes. * Prioritize and finalize scheduling requests during designated shifts to prepare the full schedule for the following business day. Qualifications and Requirements * Experience in a scheduling, administrative assistant, or coordination role. * Proficiency with calendar management software. * Exceptional organizational skills and meticulous attention to detail are mandatory. * Excellent written and verbal communication skills; professional and clear communication is essential for client-facing interaction. * Ability to work independently, manage time effectively, and prioritize multiple tasks in a remote setting. * Flexibility to work some required early evening shifts (shifts typically required to cover finalization requests). * High school diploma or equivalent required; associate’s or bachelor’s degree preferred. Compensation and Benefits * Hourly rate of $25.00 per hour * Flexible, part-time schedule of 10-15 hours per week, including some early evening coverage. * We are a seasonal business so summers and holidays are less busy and require less hours * Remote position, allowing you to work from anywhere. * Opportunities for growth within the company based on performance How to Apply: Please submit your resume and a brief cover letter outlining your relevant scheduling experience and confirming your specific availability for occasional early evening hours to. We look forward to reviewing your application!

We are a boutique, high-end interior design firm in New York City seeking a detail-oriented, proactive Office Assistant to join our team. This role is ideal for someone with a background or strong interest in interior design who enjoys working in a creative, fast-paced environment and not afraid of getting their hands "dirty". What You’ll Do: • Manage day-to-day office, including mail, messengers, packages, organization of the space, etc. • Handle scheduling, errands, and vendor coordination • Organize and maintain material libraries and samples • Arrange pick-ups, deliveries, and client shipments • Support design team with presentations and documentation • Assist with filing, ordering, and general office management • Run and maintain the company’s online marketplace and bidding platform accounts (listings, updates, coordination) What We’re Looking For: • Strong work ethic, upbeat personality, and team-player attitude • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) • Bonus skills: Photoshop, AutoCAD, or other design software • Highly organized and self-motivated with excellent communication skills • Previous experience in a design-related field is a plus Compensation & Benefits: • Salary: $45,000–$50,000, based on experience and skills • Health insurance options available after six months of employment • A generous vacation package Why Join Us: You’ll be part of a small, collaborative office where your contributions are seen and valued. This role offers exposure to all aspects of a luxury design practice—perfect for someone looking to grow in the interior design industry while keeping an office running smoothly.

- Report to Queens office Every day - Parking/Public Transportation accessible -Assist in Bid Preparation - will teach as required -Work in Microsoft Outlook, Word, Excel ,File Explorer, Internet Explorer , Blue Book, Building Connected Adobe Acrobat, Bluebeam, to; - Download Drawings , Organize Files , Send out Invitation to Bid, Receive organize analyze Bids from subcontractors -Perform plan take-offs, measure ,count mechanical system components to ensure accurate project price estimation. *Review project plans and specifications to include all necessary job scope details in project pricing. *Work with the Lead Estimator to prepare and submit project bids *Interpret AE Team drawings *Perform Site visits as required for retrieval of field information prepare reports of field statuses *Obtain Working knowledge of HVAC drawings/designs of piping systems, ductwork, HVAC, process, layouts, etc.. *Experience & Requirement: *Complete computer skills:; Microsoft Office-Word, Excel & Outlook *1 year HVAC experience *1 year of estimating (required) *Autodesk Revit experience (preferred) *Mechanical aptitude; ability to understand mechanical ductwork systems and drawings (preferred)

We are seeking an experienced Executive Assistant to support senior leaders at a leading investment firm in Boston. This role is in Boston with hours from 8:30 AM - 5:00 PM. This contract position is expected to run through the end of the year, with the possibility of extension. The pay range is $40 per hour. Key Responsibilities Manage complex calendars and coordinate meetings across multiple time zones Arrange and manage detailed international and domestic travel logistics Process expenses and prepare related supporting documentation Collaborate with a team of three EAs to ensure seamless coverage and support Candidate Qualifications Previous Executive Assistant experience in a corporate or professional services setting (investment, financial services experience preferred) Strong business judgment, discretion, and professionalism Excellent communication skills (written and verbal) Proficiency with MS Office and ability to learn internal systems quickly Flexible, service-oriented mindset and ability to thrive in a fast-paced environment Qualified and interested candidates are encouraged to apply today for immediate consideration. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)