OFFICE ADMINISTRATOR / HUMAN RESOURCES (san leandro)

We are a busy and fast-paced landscape design, construction, and maintenance company seeking a highly organized, proactive, and reliable Office Manager with strong HR experience. This multi award winning company is looking for someone to help oversee and optimize our day to day administrative procedures. As a key member of our leadership team, you will play a vital role in ensuring smooth office functionality, supporting field crews, and maintaining compliance with internal policies and procedures. If you thrive on organization, multitasking, and supporting a hardworking team, we want to hear from you! Key Responsibilities: Office & Operations Support: Manage office and field supplies and inventory Coordinate and track uniform distribution Ensure truck and tool maintenance is tracked and scheduled appropriately Maintain and update the company Operations Manual (OPS Manual) Maintain all company records Maintain business license renewals Administrative & Financial Tasks: Answer phones and direct inquiries to the appropriate manager Manage company calendar and ensure key deadlines are tracked and met Process deposits and handle petty cash responsibly Manage meetings such as safety meetings, harassment training Oversee insurance renewals Maintain Notices and postings (holiday, labor laws) Maintain OSHA compliance HR & Employee Support: Experience recruiting new employees Manage employee onboarding and offboarding processes New Employee Orientation Manage employee benefits, including PTO tracking, IRA, and healthcare enrollment Coordinate with providers and employees for workers’ compensation cases and claims Maintain up-to-date employee records, including status updates Keep the employee database current: Emergency contact list Birthday and anniversary calendar Employee contact list Support the company with legal compliance and staff communication Knowledge of current laws including wage and hour rules Ensure a positive and professional employee experience throughout all HR interactions Preferred Qualifications: Previous Office Manager or HR Assistant experience (construction industry a major plus) Bilingual (English/Spanish) strongly preferred Strong computer skills, including Microsoft Excel, Word, Outlook, Google Suite Excellent organizational, time management, and communication skills Ability to multitask and prioritize effectively in a fast-paced environment High attention to detail and discretion when handling confidential information