Administrative Assistant Planner Scheduler (Long Beach, CA)

LIKE WORKING IN A FAST PACED ENVIRONMENT AND INTERACTING WITH PEOPLE, THEN THIS MAY BE THE IDEAL POSITION FOR YOU………………..GREAT GROWTH POTENTIAL Established Property Management Company in Long Beach, California that offer full-service professional property management services to our clients is growing and plan to continue acquiring properties. Therefore, we currently have an immediate opening for a reliable full-time Administrative Assistant Planner Scheduler with prior experience in real estate or property management. The ideal candidate will not only be comfortable working directly with owners and residents, but also possess the strong customer service, communication skills, and professionalism the job requires. SUMMARY: Coordinates daily operations of the maintenance, vendors, and major maintenance projects, which includes constant communication with property supervisors, property assistants, vendors, and property owners when necessary. DUTIES AND RESPONSIBILITIES: The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time as needed. • Regular and predictable attendance is an essential function of this position. • Interfaces with appropriate staff/managers, vendors, and owners (if necessary) to receive information regarding maintenance needs; ensures timely response to requests. • Ensure that work orders are handled efficiently and closed out promptly. • Monitors and maintains proper inventory levels; authorizes purchase orders for supplies and equipment; checks invoices. • Work with Property Supervisors to ensure all fire and safety inspections are completed and any discrepancies corrected; and to ensure the property complies with all safety and sanitation policies, procedures, and regulations. • Assists Property Supervisors in the maintenance and repair of equipment, buildings/properties, and special projects as needed. • Maintain key control efficiently • Assists with details of service delivery to customers. • Understands the company’s customer satisfaction goals and ensures they are met within any program identified for implementation. • Completes all required reports and paperwork associated with maintenance requests. • Establishes and maintains professional communication with vendors. • Prepares accurate and timely reports as required. • Provides day-to-day guidance and oversight of property assistants; actively works to promote accuracy and promptness for maintenance work ordered. • Keeps up to date on the overall activities of vendors, makes thorough notes on any communication identifying problem areas, and takes corrective actions. • Performs other duties as assigned by the manager. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. QUALIFICATIONS: • Two to four years related experience or equivalent • Must be bilingual • Basic knowledge of ventilation/air conditioning, heating, refrigeration, electrical, plumbing, carpentry, painting, and other generally accepted maintenance skills. • Excellent customer service skills • Commitment to excellence and high standards • Strong organizational, problem-solving, and analytical skills • Ability to manage priorities and workflow • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm • Ability to work independently and as a member of various teams and committees • Excellent written and oral communication skills • Ability to deal effectively with a diversity of individuals at all organizational levels • Proven ability to handle multiple projects and meet deadlines • Strong interpersonal skills. • Good judgment with the ability to make timely and sound decisions • Creative, flexible, and innovative team player • Ability to understand any and all safety requirements and cautions • Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups. • Must be able to speak, read, write, and understand the primary language(s) used in the workplace. PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is frequently required to do the following: • Able to sit for prolonged periods • Able to hear and talk on the telephone for prolonged periods • Lift and carry up to 50 pounds. • Interpret complex laws, regulations, and/or policies. • Coordinate multiple tasks simultaneously • Collect, interpret, and/or analyze complex data and information • Understand and respond to a diverse population. WORK ENVIRONMENT: • Office environment.