Book Keeping /Office Work (La Quinta)

Job Summary: The position works closely with the project operations team, including management and field associates, to ensure that all project hard costs are appropriately accounted for and controlled. The position also works closely with the Accounting Team to ensure seamless handover of financial data and processes related to project soft costs. Financial Management • Monitor and track project budgets, costs, and financial performance. • Assist in the preparation and management of project budgets and forecasts. • Ensure accurate job cost reporting by verifying expenses and allocations. Billing and Payments • Prepare and process client invoices, including progress billings and final billings. • Review and process subcontractor and vendor invoices to ensure accuracy and alignment with contract terms. • Monitor payment schedules and ensure timely payments to subcontractors and suppliers. Contract Compliance • Manage and review contracts, change orders, and purchase orders to confirm financial terms. • Ensure project costs align with contract terms and approved budgets. • Track lien waivers and ensure compliance with contractual obligations. Financial Reporting • Generate project-specific financial reports for internal and external stakeholders. • Prepare cash flow projections and monitor cash flow for individual projects. • Provide financial summaries to project managers, executives, and clients as needed. Collaboration • Work closely with project managers, superintendents, and other team members to maintain accurate cost data. • Liaise with the corporate accounting team to ensure project accounting aligns with company-wide financial systems. Compliance and Audits • Ensure compliance with company policies, legal regulations, and industry standards. • Support audits by providing required documentation and explanations related to project finances. Cost Control • Identify cost-saving opportunities and alert project managers to potential overruns. • Track contingency and allowances to ensure funds are used appropriately. KNOWLEDGE, SKILLS AND ABILITIES: • Bachelor’s degree in Accounting or related field (preferred, not required) • 1-5 years’ experience • Full understanding of G702/G703 and OAC Buy Out Meetings. • Budgeting and Accounting knowledge. • Full Knowledge of CO’s, PCO’s and processes. • Basic knowledge of construction of all aspects of construction. • Ability to work rapidly and accurately with plans and computers. • Excellent communication, organizational, and supervisory skills. • Experience with Bluebeam, Microsoft 365. • Ability to bid, negotiate, and manage multifamily construction projects.

We are currently accepting applications for a Buyer to join our collaborative, interdisciplinary team. The Position: The Finance Department is seeking a Buyer to fill one full-time vacancy in the Purchasing and Stores Division. Incumbents in this position purchase and arrange for the purchase of a variety of supplies, equipment, and services used by the City of Santa Rosa, as well as provide technical support for procurement-related activities. The Benefits of City Employment A competitive total compensation package! 12 paid holidays annually, plus 1 to 3 'floating holidays' per year, depending on start date and years of service $500 annually for wellness Unlimited free bus rides on CityBus and Sonoma County Transit The City is a Public Service Loan Forgiveness Program (PSLF) Employer In addition to offering a rewarding work environment, opportunity for career growth, and an excellent salary, the City of Santa Rosa provides a generous suite of benefits, including retirement through CalPERS, a competitive leave accrual package, your choice between health plans, and top of the line employer paid (free to you) vision and dental coverage. More information regarding benefits associated with this position can be found on our Miscellaneous Employee Benefits page. The Ideal Candidate The ideal candidate is a procurement professional who has experience executing a full range of services, supplies, equipment, materials, and minor public work for a government agency comparable to the City of Santa Rosa, or a large private organization with similar purchasing requirements for informal and formal bidding. The ideal candidate will have basic knowledge of ability to develop, negotiate, and administer a wide range of contracts for goods and services. The ideal candidate will have outstanding written and verbal communication skills; experience writing a wide variety of purchasing related documents; superior customer service skills; and the ability to work cooperatively with internal City departments and external customers. The ideal candidate will also be proactive, possess strong organizational, analytical, and problem solving skills, and be self-motivated to learn City processes from the ground up. The ideal candidate will also be proficient in the use of technology i.e. word, excel, PDF and Adobe Sign. Examples of Duties and Responsibilities The following duties are considered essential for this job classification: Receive, examine and process departmental requisitions Accomplish the purchase of supplies, equipment and services used in City departments Solicit bids from vendors; conduct formal bid openings as assigned Prepare bid specifications and other necessary documents related to the purchase of services, supplies, equipment and materials Prepare written purchase recommendations following the opening of bids Compare costs and evaluate the quality and suitability of supplies, materials and equipment Analyze bids and quote and select appropriate vendors Maintain contact with vendors and evaluate vendor performance Administer contracts for purchase of supplies, equipment and materials Assist in the development and review of purchasing procedures and methods Expedite the delivery of goods Confer with departmental representatives to determine purchasing needs, specifications and areas of standardization Maintain working relationships with customers on matters relating to substitutions, equivalents, delivery schedules and vendor problems Keep informed of new products, market conditions, and current prices Additional Duties: In addition to the duties listed in the Essential Duties sections, each employee in this classification may perform the following duties. Any single position may not be assigned all duties listed below, nor do the examples cover all duties which may be assigned. Coordinate with other agencies in joint purchase arrangements Coordinate payments with Accounts Payable staff Prepare correspondence and periodic reports Perform related duties as assigned Required Qualifications Knowledge of: Public agency purchasing methods and procedures and of the techniques of specification writing; methods and techniques utilized in grading and analyzing the quality of supplies, materials and equipment; a variety of materials, supplies and equipment typically used in municipal services and the sources for such products; Federal, State and municipal purchasing laws and procedures. Ability to: Evaluate quality and price of products to judge suitability of goods and alternatives offered; prepare specifications; establish and maintain cooperative relationships with departmental representative and vendors; communicate clearly and concisely, in writing and orally face to face or using a telephone; comprehend and make inferences from written material; produce written documents using proper sentence construction, punctuation and grammar; tactfully and skillfully obtain the right materials and services at the right time for a fair and reasonable price; interpret and explain City purchasing policies; learn and use computer programs used in purchasing; analyze quality and price of supplies, materials and equipment to determine best value; enter and retrieve data from a computer using a keyboard. Experience and Education: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience - Sufficient years of experience in the volume purchasing of a variety of general and specialized items, preferably in a public agency to demonstrate possession of the knowledge and abilities listed above; Education -Equivalent to an Associate of Arts Degree in business administration or related field. Certification by a national purchasing organization such as the Universal Public Purchasing Certification Council or the Institute for Supply Management may substitute for the experience and education requirement. Additional Information Work is performed indoors involving sitting at a desk for extended periods of time with the ability to change positions. Using a computer keyboard and 10 key calculator involves continuous or repetitive arm-hand movements. Removing bid folders and contracts from file cabinets involves moving objects weighing less than 20 pounds long distances. The City does not discriminate on the basis of disability in employment. Requests for reasonable accommodations needed to participate in the recruitment process may be made by submitting a Request for Reasonable Accommodation Form within five (5) business days of being noticed that an event requiring accommodation is occurring.

We are looking for an experienced Bookkeeper to join our team in Bethesda, MD. The ideal candidate must have hands-on experience with QuickBooks Desktop, strong attention to detail, and the ability to manage accounts payable, receivable, and reconciliations. This is an in-person position. Competitive pay offered.

We are looking for a helpful, friendly, professional Accounting Clerk/ Cashier for busy office in Van Nuys. A pleasant demeanor, a can-do attitude, and a professional work ethic are sought after. , is responsible for processing cash, debit, credit, and check transactions using a cash register or other point-of-sale system. Their duties include balancing the cash register, making changes, Invoicing, recording purchases, filing, processing returns, and others. Duties *Process sales transactions *Accept payments *Calculate and return change when required by the payment method *Maintain adequate change denominations in the cash drawer and request additional change *Answer customer questions about products or services *Reconcile cash drawers and sales receipts *Handle customer service *Possible coverage for different locations Experience in the following: * QuickBooks experience very helpful * Customer Service experience is a plus! Benefits: 401(k) Health insurance Schedule: 8 hour shift Day shift Monday to Friday Please "Don't Call or Show Up to the Office" everything is done by email

TO APPLY VISIT: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=210255&clientkey=E13FE634C356C29B5F34054D85CAF3AD Job Title: Director of Finance & Administration Reports to: Executive Director Location: Food For Thought, Forestville, with remote work options Status: Full-time, Exempt Salary: $100,000 - $125,000, commensurate with experience Benefits: The position includes employer-paid medical, dental, and vision. Food For Thought provides a 403b retirement account with a 5% employer-paid contribution. There are approximately 13 paid holidays, 12 sick days, and 10 paid vacation days (to start) per year. Organization Description Food For Thought (FFT) is a nonprofit that provides comprehensive nutrition services to people in Sonoma County affected by serious medical conditions. Our services include medically tailored weekly groceries and prepared meals, vitamins and supplements, and nutrition education. We are located in Forestville in a beautiful building surrounded by organic gardens. FFT operates with a staff of 27 and over 700 volunteers. The values of community, healing, excellence, and kindness are deeply ingrained in the culture of the agency, which seeks to provide both food and love to our clients. We are committed to creating and maintaining a workplace that promotes diversity, equity, and inclusion. We pride ourselves on an atmosphere with great camaraderie and collaboration. This position presents an exciting opportunity to contribute to a growing, thriving agency in a time of creative expansion and change. Position Summary: Reporting to the Executive Director, the Director of Finance & Administration (DFA) oversees all fiscal operations of the organization including the development and coordination of budgets, audits, grants, contracts, monthly financial reporting, IT, and office management. The DFA is a member of the senior leadership team and is responsible for maintaining accurate financial records, communicating comprehensive financial information to the staff and board, and optimizing financial processes to support the organization's mission and objectives. This position provides direct supervision Food For Thought's Office Manager and IT Coordinator. Responsibilities: Financial Management • Oversee the annual planning/budgeting processes and prepare the annual operating budget. Work with staff and Budget Committee to develop and implement program and organizational budgets. • Ensure that financial management systems, policies, and procedures include all appropriate controls to maintain the fiscal integrity of the organization. • Manage all accounting and financial functions, including payroll processing, accounts payable, donor payouts, accounts receivable, pledges receivable, general ledger, grant/contract invoicing, and cash flow. • Provide the Executive Director and Board Finance Committee with accurate and timely financial reports and analyses. Serve as professional staff assigned to the Finance Committee and Audit Committee. • Prepare and coordinate with external audit firm all financial information and reports necessary for timely and accurate annual audits, Federal and State tax filings, and corporate filings. • Responsible for all financial management of federal grants and contracts, as well as private and local government grants and contracts, including invoicing, tracking of expenses, receipt of payments, and grant compliance requirements. • Other assignments requested by the Executive Director. Administration & Technology • Serve as information technology contact with intermediary IT consultants. • Negotiate and maintain contracts on equipment as needed (IT, telephone, office space, office equipment) and related needs of the agency. • Maintain files for corporate filings and contracts. Assure adequate records retention and historical data. • Review and execute all insurance policies including worker's compensation and general liability. Manage renewals and audits. Evaluate coverages and pricing for current conditions. • Provide supervision and evaluation of Office Manager and IT Assistant. Qualifications • Degree in Accounting/Finance highly desired (or equivalent experience required) • 5+ years of finance/full charge accounting experience, preferably with a nonprofit organization of a similar size or larger • Excellent working knowledge of nonprofit GAAP • Excellent written and verbal communication skills, good relationship building with internal and external stakeholders including the ability to translate financial concepts to colleagues who do not have financial backgrounds • A successful track record in setting priorities; keen analytic, organization, and problem solving skills that support sound decision-making • Personal qualities of integrity, credibility, and commitment to FFT’s mission • Highly Proficient in QuickBooks, MSOffice, and other related database and accounting software applications • Ability to prioritize, multi-task, and manage deadlines • Knowledge of CA employment laws and regulations TO APPLY VISIT: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=210255&clientkey=E13FE634C356C29B5F34054D85CAF3AD

Seasonal 30 hours plus(February – April) | Part-time Training ( 20hrs) Starts in January We are looking for a motivated Seasonal Tax Preparer for the upcoming tax season (February to April). CTEC registration required — but we are willing to help the right candidate get certified and provide training starting part-time in January. Requirements: In-person ( Please do not apply if you are looking for remote) CTEC registered (or willing to become certified – we’ll help!) Basic tax knowledge preferred Drake software experience is a plus Reliable, detail-oriented, and eager to learn Must be available full-time during tax season If you're looking to gain experience in tax preparation and grow in a supportive environment, apply today!