Administrative Assistant needed in Parsippany $25.00HR (Budd Lake)

Job Overview We’re looking for a highly organized, flexible, and proactive Office & Project Coordinator to keep our small business running smoothly. This role is a mix of office management and project support—you’ll handle daily operations, keep schedules on track, support the CEO, and help coordinate drafting and construction projects from start to finish. If you’re someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and loves bringing order to chaos, this could be a great fit. What You’ll Do - Keep our office running smoothly—answer phones, greet clients, and provide great customer service - Support the CEO with scheduling, prioritizing, and project tracking - Manage staff calendars, coordinate meetings, and monitor multiple email inboxes - Draft and update contracts, proposals, and reports - Submit plans and documents to the city - Maintain and update Google Docs, spreadsheets, and other project trackers - Assist with presentations and client deliverables - Supervise, train, and support our small office team Jump in where needed—every day is different! What We’re Looking For - 2+ years of office administration or project coordination experience - Bilingual in Spanish strongly preferred - Strong computer skills: Google Workspace, Microsoft Office (Excel, Word, PowerPoint) - Attention to detail + ability to juggle multiple priorities - Familiarity with construction, Revit, or AutoCAD is a plus - A team player with excellent communication and problem-solving skills - Someone comfortable wearing multiple hats in a small business setting Why Join Us? -Be a key part of a growing design & drafting company -Work directly with the CEO and help shape how projects get delivered - Every day brings something new—no boring routines here -Opportunity to grow with us and expand your skills in project management and construction

Madden Legacy Trust is seeking a qualified Independent Contractor to provide property and office management services under contract. This opportunity is best suited for a professional with proven real estate and office administration experience, strong organizational skills, and the ability to deliver results independently. All contractors must successfully pass a background check and demonstrate strong work ethics, reliability, and professionalism. Scope of Services • Oversee property and office operations, including maintenance, budgeting, and tenant/vendor coordination. • Administer lease agreements, monitor collections, and coordinate default proceedings. • Ensure compliance with property management policies, regulations, and governmental directives. • Conduct inspections (weekly, monthly, quarterly, annual) and provide accurate reporting on property conditions. • Bid, negotiate, and oversee vendor contracts in alignment with client requirements. • Manage lease documentation and reporting using property management software (Buildium preferred). • Maintain communication with property owners and accounting team to ensure accurate and timely reporting. • Coordinate tenant move-ins, build-outs, and renovations to ensure compliance with scope and timelines. • Manage tenant relations and foster positive client relationships. • Post rental listings, show units, and coordinate leasing partners or companies to secure tenants. • File evictions, court paperwork, and ensure legal compliance. • Track and pay utilities, income/expenses, taxes, and insurance for properties. • Oversee payroll processing and financial reporting. • Source and monitor contractors for all aspects of property operations. • Maintain vehicle registrations and other business-related compliance tasks. • Provide executive-level administrative support, including basic stock monitoring and reporting. Qualifications • Minimum 3 years of proven experience in property management and/or office administration. • Strong knowledge of lease administration, finance, and building operations. • Skilled in negotiation, analysis, and contract compliance. • Proficient in Microsoft Office Suite; knowledge of Buildium is strongly preferred. • Excellent communication (oral and written), organizational, and time-management skills. • Ability to deliver services independently with accountability and integrity. • Background check required. • Demonstrated track record of strong work ethic and professionalism. Contract Details • This is an independent contractor engagement, not an employee position. • Compensation is based on agreed contract. • Contractor is responsible for their own taxes, insurance, tools/resources, and business expenses. • Services are primarily on-site at the client’s office and properties in Fort Washington, MD How to Apply Interested contractors should send a resume or proposal highlighting relevant experience and qualifications to: Madden Legacy Trust rollsroycetwo@gmail.com WORK ENVIRONMENT This job operates in a professional home office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. They must be able to ascend and descend staircases, and/or step stools and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly operate office machinery.

We are seeking a Personal Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments and events Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail ​Strong organizational skills

compensation: $20/hr employment type: part-time experience level: no experience required job title: Part-Time Personal Assistant Busy professional seeking a dependable and organized Personal Assistant to help with day-to-day tasks including calendar management, personal errands, and basic admin work. Ideal for someone who is flexible, proactive, and trustworthy. Duties include: Scheduling and appointment coordination Running errands (grocery, dry cleaning, etc.) Email and file organization Requirements: Strong organizational skills Good communication Tech-savvy (Google Calendar, email, etc.) Must respect confidentiality Hours: 8–12 hrs/week to start, with potential for more. Flexible schedule. To apply: Please reply with a short intro and relevant experience. Resume is a plus but not required

First Pointe Management Group (FPMG) specializes in acquiring and developing distinctive properties. Our hands on management approach, professionalism and diverse portfolio enables us to create a unique position in the industry. Our in-house training department educates our new employees from the very beginning of their journey and ongoing with both in-person and web-based training allowing us to develop the most talented associates in the industry. We are currently searching for a friendly, energetic full time Leasing Consultant for our 300 unit apartment community located in Citrus Heights, CA. This exciting position requires you to encourage prospective residents to live at the community with engaging tours highlighting amenities, assisting current residents with exceptional customer service, and walking the community daily to ensure its’ aesthetics and safety. Schedule: Saturday- Wednesday from 8:30am to 5:30pm What You Will Bring (please apply if you meet these requirements): • 1 year of sales, administrative, hospitality/hotel, leasing or customer service experience. • Computer proficiency in MS Office, and the ability to work in other computer software systems • Enthusiasm for learning new things is a must! Our Benefits That Benefit You: We encourage a vibrant and fun work environment and growth opportunities. FPMG provides eligible employees (and their families) with an opportunity to enroll in a variety of benefit programs, including medical, dental and vision insurance. We also provide a robust Employee Assistance Program for employees and some family members. Employees can enroll in our company’s flexible spending accounts, retirement savings plans, life, disability insurance and long-term care programs. Employees will accrue up to 80 hours annually of vacation and California paid sick leave. Will also enjoy nine paid holidays throughout the calendar year. The salary range for this position is $20-22 per hour. Other compensation includes but is not limited to: leasing and renewal commissions, mileage reimbursement and if applicable housing discounts. The compensation that will be offered to the successful candidate will depend on factors such as the candidate’s experience and qualifications. Submit your resume through this link: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=b566c9e0-de1e-49a4-9464-b338295be70c&ccId=19000101_000001&jobId=578491&source=CC2&lang=en_US

We are seeking a detail-oriented Planner / Compliance Clerk to join our team at Chicago O’Hare. In this role, you will be responsible for coordinating and planning the work of lavatory and potable water aircraft service drivers, ensuring smooth daily operations. Occasionally, you may be required to work outside on the tarmac to cover for an absent team member. Key Responsibilities: Plan and coordinate daily work for lavatory and potable water service drivers Manage multiple tasks simultaneously while communicating effectively via phone and computer Maintain records and reports using MS Office, with an emphasis on advanced Excel skills Schedule Options: 2nd Shift: Wednesday & Thursday off Friday–Tuesday: 1:15 PM – 9:45 PM OR Split Shift: Sunday–Tuesday: 4:45 AM – 1:15 PM Wednesday & Thursday: 1:15 PM – 9:45 PM Friday & Saturday off Compensation & Benefits: Starting pay: $21.30/hour + benefits Health, Dental, and Vision insurance Paid time off Qualifications: Strong multitasking and organizational skills Proficiency with phone, computer, and MS Office, especially Excel Ability to occasionally work outdoors on the tarmac Previous airport operations experience a plus