Personal Assistant

Who We Are Fervor is a marketing firm that uses our trade to impact the world for good. As we continue to grow, we’re seeking a dynamic, proactive Executive Assistant to help streamline our operations while also driving new client opportunities. This role is perfect for someone who thrives in organization and efficiency, combining strong administrative skills with the ability to anticipate needs, manage details, and support executive-level priorities with excellence. Who You Are You are highly organized, detail-oriented, and thrive in a fast-paced environment. You enjoy solving problems before they arise, keeping things running smoothly, and making sure nothing falls through the cracks. At the same time, you have an entrepreneurial mindset—researching, networking, and identifying new opportunities to support the CEO as he performs tasks to help grow the business. What You’ll Do Executive Support (50%) Manage and optimize the CEO’s calendar, ensuring efficient scheduling and prioritization. Handle email management, flagging urgent messages and drafting responses as needed. Coordinate travel arrangements and logistics for meetings, events, and speaking engagements. Leverage AI to automate and clarify workflows. Manage speaking engagements (both finding new opportunities and managing the inflow of existing requests). Manage consulting workflows. Prepare meeting agendas, take notes, and track follow-up actions. Assist with internal communications, ensuring alignment with key stakeholders. Help maintain an organized system for key documents, contacts, and operational workflows. Aid in managing The Bonhoeffer space booking and communications as needed. Assist with personal support items as needed. Assist CEO in Business Development & Outreach  (50%) Identify and research potential clients, partners, and speaking opportunities through CEO direction.Conduct LinkedIn research and outreach to strategic prospects. Assist in preparing presentations, proposals, and marketing materials. Coordinate follow-ups with potential leads and track outreach efforts. Manage the logistics of securing and coordinating speaking engagements. Maintain CRM (currently Hubspot) records and track business development initiatives. Requirements Experience: 3+ years in an executive assistant or support role. Initiative: A self-starter mentality with the ability to take ownership of tasks and run with them. Strong Communication: You’re comfortable drafting emails, making calls, and engaging with high-level professionals. Organizational Excellence: Detail-oriented, deadline-driven, and capable of juggling multiple priorities. Tech-Savvy: Experience with tools like Google Workspace, LinkedIn, CRM systems like Hubspot, project management systems like Asana (or similar). Communications Prowess: A strong understanding of how to communicate for an executive with other key leaders. Benefits Purpose-Driven Work: We’re here to create impact through marketing that matters. Growth & Learning: This is an opportunity to work closely with leadership, gaining exposure to both executive operations and business development. This is role is 30 hours per week, pay commensurate with experience. We utilize a hybrid work schedule, working regularly from our office in Kansas City, MO. Group health insurance plans. Fervor fully pays for employee dental, vision, group life insurance, short term disability and long term disability insurance for the employee. A Safe Harbor 401(K) plan with a company contribution of 3%. Pro-rated PTO benefit for part-time employees.

Exciting Career Opportunity in Ocean Export/Import Shipping & Logistics Are you ready to set sail on a rewarding career in the world of international shipping and logistics? Join Cotonou-Direct International Shipping LLC, a trusted leader in ocean freight forwarding and vehicle/container shipping. Based in Waldorf, Maryland, just outside Washington, DC, we’ve spent over a decade helping businesses and individuals move goods efficiently across the globe. Now, we’re looking for a motivated professional to join our dynamic team! About the Role As part of our Ocean Export/Import Shipping & Logistics team, you’ll play a key role in ensuring smooth, efficient, and timely shipments for our clients. This is an incredible opportunity to grow your career in the fast-paced and ever-evolving logistics industry while working with a company that values expertise, precision, and customer satisfaction. ️ Key Responsibilities In this role, you’ll: - Coordinate and manage the export and import shipping process from start to finish. - Communicate with clients, carriers, and overseas agents to ensure seamless operations. - Prepare and process shipping documentation, including bills of lading and customs declarations. - Monitor shipments to ensure on-time delivery and resolve any issues that arise. - Stay up-to-date with international shipping regulations and compliance requirements. Ø Very heavy phone / email interaction with customers Ø Receive and input shipping instructions from assigned customers. Obtain, create, and disseminate all pertinent documentation. Ø . Place booking with steamship line and monitor ETD, cut-off, documentation, and other deadlines. Ø Filing of EEI/AES. Ø Arrange pickup with local trucker/drayage company as necessary. Ø Comply with all legal requirements for origin and destination. Ø Ensure accuracy of all manifest information and reconcile any discrepancies. Ø Communicate with all parties involved to ensure smooth transportation and minimize delays. Ø Write, file and submit import and export documents. Ø Track shipments and forward information to clients. Ø Prepare billing and perform data entry. Review logistics performance against targets. Ø Maintain and develop positive business relationships with vendors and customers. Ø Assist with special projects or other departments as needed. Ø The list of the responsibilities outlined above is representative and not a complete list. ✅ What We’re Looking For To succeed in this role, you’ll need: - 1+ year of experience in ocean export/import shipping or logistics. - Strong organizational skills and attention to detail. - Excellent communication abilities to work with clients and partners worldwide. - A proactive mindset with the ability to troubleshoot and solve problems effectively. - Familiarity with shipping documentation and international trade regulations is a plus. Requirements: Candidates who look for an opportunity to use their experience in this field and able to take responsibility to manage one of the operations departments are welcomed. Candidates must be fluent in English & French. At least High School Diploma or equivalent is required. Ø Some acknowledgment in logistic department. Ø Proficiency in Word, Excel and familiar with Q/B. Ø Great communication skills. Ø Self-motivated, detail-oriented, able to multi-task. Ø Highly motivated team player with a desire to learn. Ø Excellent problem solving and time management. Ø Must have a Positive, outgoing personality and a willingness to learn. Ø Excellent oral & written communication skills - which includes the ability to work well with customers and colleagues of various backgrounds and cultures. Ø Understanding & desire to consistently provide the highest level of customer service with tact & sensitivity. Ø Must be able to multi-task and function in a fast-paced environment. Ø Superior attention to detail is mandatory. Ø . Provide back-up support and tasks of other team members as needed. PHYSICAL DEMANDS Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 15 pounds at a time What We Offer We believe in taking care of our team, and we’re proud to offer: - 401(k) matching to help you plan for your future. -Store discount. - A supportive and collaborative work environment where your contributions are valued. - The chance to grow with a company that’s passionate about global logistics and customer success. Why Join Cotonou-Direct International Shipping LLC? At Cotonou-Direct, we’re more than just a shipping company—we’re a team of dedicated professionals who take pride in delivering exceptional service to our clients around the world. Collaboration, innovation, and integrity are at the heart of everything we do. If you’re looking for a company where you can make an impact and grow your career, we’d love to hear from you! Ready to Get Started? If this sounds like the perfect opportunity for you, don’t wait—apply today and take the next step in your logistics career! We can’t wait to welcome you aboard. Cotonou-Direct International Shipping LLC – Your Global Shipping Partner.

Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States. We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be a proactive self-starter with strong problem-solving abilities, flexibility, and a creative approach to addressing challenges. This role is designed for someone who can manage multiple tasks with efficiency, stay ahead of the CEO's needs, and anticipate issues before they arise. The Executive Assistant will act as a trusted partner to the CEO, maintaining a pulse on all activities and ensuring smooth daily operations. Key Responsibilities: Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO. Manage the CEO’s calendar, schedule meetings, and ensure all logistics are handled efficiently. Analyze data from various sources to prepare insightful reports and presentations for the CEO. Prepare reports and correspondence for the CEO, ensuring high levels of accuracy and quality. Handle confidential information with discretion and professionalism. Support the CEO with prioritizing tasks, ensuring important items are addressed promptly and efficiently. Organize and coordinate meetings, conferences, and events, ensuring all details are arranged and executed smoothly. Handle routine inquiries and requests, and escalate matters to the CEO when necessary. Assist with the development and execution of strategic initiatives, providing administrative support to key projects. Be a problem-solver who identifies areas for improvement and takes initiative to address challenges proactively. Maintain an organized and efficient work environment, ensuring all systems and processes run smoothly. Requirements Bachelor’s degree or equivalent experience. Proven experience as an Executive Assistant or in a similar administrative role. Exceptional organizational skills and the ability to prioritize multiple tasks effectively. Strong problem-solving abilities with the capacity to think critically and adapt to changing needs. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management and data analysis software. Excellent communication skills, both verbal and written. Bilingual (English and Russian). Strong analytical skills with the ability to interpret data and provide actionable insights. Self-starter with a creative mindset, able to work independently and as part of a team. High level of professionalism, confidentiality, and attention to detail. Ability to work in a fast-paced environment and manage shifting priorities. Experience working directly with senior leadership or C-suite executives. Strong time management and multitasking abilities. Benefits Be part of a dynamic team, contributing directly to the CEO’s success and the overall company goals. Opportunity to work in a fast-paced, innovative environment. Competitive salary. Health Insurance 401k Whole Life Insurance

Administrative Assistant for small private engineering and inspection office. Must have good speaking, communication, clerical and organizational and basic computer skills. Must be responsible, reliable, dependable and punctual. AA will answer phones, schedule and manage appointments, prepare invoices and track payments, prepare proposals and contracts. Maintain status of jobs and clients. Manage online accounts and payments. Transcribe documents. Handle mailings and office management, and run short local errands; licensed driver with car is preferred. Engage in business development and online presence. Must speak fluent English and be able to work in the USA. Ideal for local resident mom. PT/FT 8:30 - 5:00 M-F. Floral Park, NY. 2-3 years experience preferred. Salary up to $20/hr with qualified experience. Send resume for consideration.

Sawhorse Productions is a Los Angeles based, Award winning full-service creative studio turning ideas into unforgettable experiences through captivating branded content, viral social moments, and groundbreaking interactive experiences. We partner with industry-leading brands, artists, and studios such as Walmart, Google, NBCUniversal, Fanatics, Toyota, Pepsi and Alo to deliver industry-leading, innovative multi-platform content. At Sawhorse, we believe in fostering a culture of collaboration, creativity, and relentless excellence while shaping the future of digital storytelling. Our releases include: [Roblox, Fortnite, Rec Room, ZEPETO] Roblox: How To Train Your Dragon Roblox: Wicked RP Roblox: Walmart Discovered - 2024 ADDY Winner Roblox: Fenty - 2024 Webby winner Roblox: Alo Sanctuary Roblox: Beetlejuice Escape the Afterlife Roblox: Lamborghini Lanzador Lab - 2024 Telly Winner Roblox: Elton John’s 'Beyond The Yellow Brick Road' Roblox: Olivia Rodrigo  Roblox: Fashion Klossette Gen AI applet: Coca - Cola Cappy And numerous digital fashion releases on UGC Gaming platforms - Sawhorse Productions We’re seeking a polished, proactive, and resourceful Executive Assistant to support executive leadership at a fast-paced creative studio. This is more than calendar management - this person will proactively handle high-level coordination, critical thinking, and polished execution, while helping drive operational excellence behind the scenes. This position is on-site at Sawhorse Productions Offices in LA Monday-Friday 9:00 am - 7:00pm (with an hour lunch break) Requirements Executive Support: Manage complex calendars, schedule appointments, prepare briefing notes, and anticipate executive needs. Stakeholder Coordination: Be the central liaison, organize internal and external meetings, coordinate cross-department collaboration, and follow up on action items promptly. Project Ownership: Own and execute special projects end-to-end, research, planning, vendor coordination, expense tracking, and stakeholder communication. Communication Excellence: Draft polished emails, meeting materials, and executive-level communications with impeccable attention to tone and detail. Travel & Event Management: Plan and book multi-leg travel itineraries, corporate off-sites, and events - ensuring flawless logistics and execution. Systems Management: Optimize processes using Google Workspace, Slack, Airtable, and other internal tools. Create playbooks and run streamlined workflows to boost team efficiency. Crisis Management: Stay agile, anticipate issues before they arise, and solve problems proactively under pressure with confidentiality and composure. Qualifications A strong candidate for this position should have the following qualities: Experience: 2+ years experience in executive support,  operations, or similar roles within creative or production environments, demonstrated ability to manage elevation level tasks. Proactive Thinker: Comfortable independently taking initiative and anticipating needs two steps ahead. Organizational Excellence: Highly detail-oriented; strong ability to manage multiple priorities and shifting timelines. Technical Fluency: Expert-level in Google Workspace, Slack, Zoom, calendars, and confidence using Airtable, docs, spreadsheets, and communication platforms. Communication Skills: Exceptional verbal and written communications, drafts and materials should feel polished, confident, and ready for executive review. Emotional Intelligence: Able to engage professionally with internal teams, external partners, and clients, maintaining a calm, poised, and relationship-driven presence. Career Mindset: Eager to learn, grow, and take on more responsibility; very comfortable in a startup-style environment. Nice To Have's Familiarity with Slack integrations, scheduling tools (e.g., Calendly), and workflow systems Strong aptitude for low-code tools and process documentation Initiative to drive efficiency through system improvements Benefits $80,000 - $90,000, depending on experience Medical, Vision, and Dental PTO  401(k)  EEO Statement Sawhorse Productions is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Sawhorse Productions will provide reasonable accommodations for qualified individuals with disabilities. Sawhorse Productions will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.

Job Overview We’re looking for a highly organized, flexible, and proactive Office & Project Coordinator to keep our small business running smoothly. This role is a mix of office management and project support—you’ll handle daily operations, keep schedules on track, support the CEO, and help coordinate drafting and construction projects from start to finish. If you’re someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and loves bringing order to chaos, this could be a great fit. What You’ll Do - Keep our office running smoothly—answer phones, greet clients, and provide great customer service - Support the CEO with scheduling, prioritizing, and project tracking - Manage staff calendars, coordinate meetings, and monitor multiple email inboxes - Draft and update contracts, proposals, and reports - Submit plans and documents to the city - Maintain and update Google Docs, spreadsheets, and other project trackers - Assist with presentations and client deliverables - Supervise, train, and support our small office team Jump in where needed—every day is different! What We’re Looking For - 2+ years of office administration or project coordination experience - Bilingual in Spanish strongly preferred - Strong computer skills: Google Workspace, Microsoft Office (Excel, Word, PowerPoint) - Attention to detail + ability to juggle multiple priorities - Familiarity with construction, Revit, or AutoCAD is a plus - A team player with excellent communication and problem-solving skills - Someone comfortable wearing multiple hats in a small business setting Why Join Us? -Be a key part of a growing design & drafting company -Work directly with the CEO and help shape how projects get delivered - Every day brings something new—no boring routines here -Opportunity to grow with us and expand your skills in project management and construction