HIRING- Bilingual Administrative Assistant (Austin)

Better Business Staffing LLC., dba BBS. Administrative Assistant We’re seeking an organized, detail-oriented Administrative Assistant with strong Microsoft 365 skills and solid Excel proficiency to support daily operations, manage calendars and travel, and produce accurate reports and presentations. Bilingual ability is a plus. Key responsibilities • Manage calendars, schedule meetings across time zones, and coordinate travel and expense reports • Prepare and format correspondence, reports, spreadsheets, and presentations • Build and maintain Excel reports and trackers (e.g., PivotTables, lookups, charts, data validation) • Support budgeting and invoicing tasks; updating records in SharePoint/OneDrive or internal databases • Coordinate meetings, prepare agendas, take minutes, and track action items • Serve as a frontline contact for internal/external inquiries with professional, timely responses • Maintain digital and physical filing systems; order and manage office supplies • Assist with onboard logistics, access requests, and document control • Contribute to process improvements and ad-hoc projects as needed Qualifications • 2+ years of experience in an Administrative/Office/Executive Assistant role • Proficient with Microsoft Excel (experience with PivotTables and preferred lookups) • Proficient with Microsoft 365: Outlook (rules, calendar), Word, PowerPoint, Teams; SharePoint a plus • Excellent organization, attention to detail, and time management; ability to handle sensitive information with discretion • Strong written and verbal communication skills and professional customer service • Education: High school diploma or equivalent required • Must be a U. S. Citizen • Must have reliable transportation • Bilingual (e.g., Spanish/English) Mandatory, no exceptions • Basic bookkeeping (e.g., QuickBooks), CRM, or e-signature tools experience • Microsoft Office Specialist (Excel Associate/Expert) certification • Professional conduct and appearance: The Administrative Assistant must maintain a consistently professional attitude, communicate with courtesy and discretion, and adhere to the company dress code by presenting a neat, business-appropriate appearance (business casual or as directed) during work hours, onsite, in client-facing settings, and on video meetings. Must maintain a professional attitude and adhere to the company dress code, presenting a business-appropriate appearance at all times. Work schedule and benefits • Schedule: Monday–Friday, 7:30 a.m.–4:30 p.m. Compensation • Salary range: $22.50 per hour How to apply Please submit your resume and a brief note highlighting your Excel experience and relevant administrative accomplishments to: ashley@betterbusinessstaffing.com