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Community Relations & Administrative Assistant
PVST Community Relations & Administrative Assistant
Position Overview
The Community Relations & Administrative Assistant is the friendly face and first point of contact for Plain Valley Ski Trails (PVST). This position supports day-to-day communication, customer service, and administrative operations that help keep our trail system, programs, and community events running smoothly. The role requires excellent communication skills, attention to detail, and a passion for community connection.
Key Responsibilities
Community Relations & Communication
* Serve as the primary contact for customer inquiries.
* Monitor PVST, PVNT, and PVAW social media channels; share updates, respond to questions, and post timely content to keep the community informed and inspired.
* Update and maintain content on website.
*Support creation and distribution of newsletters and announcements (digital and print) in collaboration with ED & designers.
Pass & Program Administration
* Manage printing and distribution of season passes.
* Oversee day pass sales logistics and pass enforcement including:
* Managing online ticket sales system
* Overseeing Trail Ambassadors & hourly on-site .
* Track and reorder trails materials such as passes, maps, and signs, etc.
* Maintain accurate participant and volunteer records for PVST, PVNT, and PVAW programs.
Volunteer Coordination
* Serve as the main contact for the Trail Ambassador Program, including scheduling, supply management, and communication with volunteers.
* Assist ED with admin associated with volunteer coaches such as processing and track coach certifications (WSP Background Check, SafeSport, etc.).
Fundraising & Events
* Support the Annual Benefit Auction and other fundraising events:
* Set up and manage online auction platforms.
* Maintain donor and item tracking spreadsheets.
* Support donor communications and acknowledgments in coordination with ED.
* Assist with other community or fundraising events as needed.
Qualifications & Skills
* Excellent written and verbal communication.
* Strong organizational and time-management skills.
* Experience managing social media & communications for an organization or business.
* Proficient with Google Workspace (Docs, Sheets, Drive); familiarity with Canva, Mailchimp, Webconnex, or Square a plus.
* Friendly, self-motivated, and comfortable working both independently and as part of a small team.
* A passion for youth ski education, outdoor recreation and community building!
Details
Reports to: Executive Director
Hours:
Seasonal (October - March)
Part-time (average 20-30 hours per week)
Compensation: $22â$27/hour DOE
PVST Season Pass
Accrued sick leave (.025/hour)
50% off PVNT program registrations
25% off PVST clinics
Note: Vacation time not available during major program start-ups or events.

19475 US Hwy 2, Leavenworth, WA 98826, USA
$22-27/hour