DISPATCHER / SCHEDULER (Denver)

About 1-888-Heat-Pumps Founded in 2023, 1-888-Heat-Pumps is a growing heating and cooling business serving the Bay Area. The company was started by three High School Friends in Berkeley, CA and its success is grounded in taking care of our customers, supporting coworkers, and taking pride in our work. We believe home heating and cooling technology is the future of making homes efficient and comfortable. We currently have 8 installers and 2 electricians and complete around 20 installation jobs a month. What Are We Looking for in an Office Manager? With our successful growth, it is time to add this core position to assist in aligning business systems and supporting our mission. We are looking for an innovative and entrepreneurial thinker with prior experience in office management. Someone who has an eye for improving processes and is a team player. You must have great communication skills and a willingness to learn. Primary objective is to ensure a smooth, efficient workflow and high client satisfaction. You must understand the project deliverable processes and contribute to the 1-888-Heat-Pumps culture, mission, and values. The Office Manager position is fulltime and based in our Berkeley, CA headquarters. Sample of Job Duties •Work collaboratively with 1888 Team members in the development, planning, and execution of agency operations (i.e., sales, field operations, administration). •Manage resources throughout the full project management cycle including procuring job inventory, team schedules, job tracking, and financials. •Coordinate with vendors, sub-contractors, 1-888-Heat-Pumps team members, and clients. •Submit rebate, incentives, and permit applications, monitoring the processes from beginning to end. •Keep financial information up to date and accurate. •Efficiently use software applications including project management CRM House Call Pro, QuickBooks, rebate portals, on-line permit application portals, and others. •Facilitate communication with customers. Address and resolve customer concerns in a timely manner. •Understand compliance with local building codes, HVAC regulations, and a safe work environment. •Keep paper and electronic job files up to date. •Work closely with Administrators, report-up, and participate in regular meetings. Minimum Qualifications • Exceptional communication and organizational skills. Applicant should have an understanding the trades, preferably residential HVAC, and have experience in client relationships. •Excellent time management, organization, and problem-solving skills. •Ability to respond to busy situations in a patient, friendly, and timely manage. •Responsible and motivated. •Detail-oriented, committed to follow-through and completion of tasks. •Able to work independently yet prioritize collective success. •Passion for improving home efficiency. •Digital proficiency: Microsoft Office Suite, QuickBooks, CRM project software including House Call Pro and Service Titan. Ability to work efficiently and accurately in Excel. •Education: High School or trade school graduate. •Driver’s License. Valid state-issued driver’s license and satisfactory driving record. •Experience in HVAC and/or construction management desired. Salary Range: $80,000 range commensurate with experience Please email cover message and resume

Tech/Billing/Data Entry Specialists – Join Our Growing Team! Are you detail-oriented, tech-savvy, and ready to grow with a fast-paced fintech company? Paybotx is expanding, and we’re looking for driven, reliable team players to join our dynamic Technical Support, Billing, and Applications/Data Entry departments. As a member of our team, you’ll play a key role in supporting merchants, maintaining accuracy across accounts, and helping our operations run smoothly. We’ll provide comprehensive training, career growth opportunities, and a collaborative environment where your work truly makes an impact. What You’ll Do Support merchants and internal teams with billing inquiries, account updates, and payment adjustments. Provide friendly, professional technical assistance and troubleshooting for merchant devices and software. Accurately enter, review, and process merchant applications and account data. Communicate effectively with agents, partners, and teammates to ensure smooth operations. Maintain organized and accurate documentation in our CRM system. What We’re Looking For Strong attention to detail and organizational skills. Excellent written and verbal communication. Ability to multitask and adapt in a fast-paced environment. Basic computer proficiency (CRM systems, spreadsheets, and email communication). Previous experience in billing, technical support, or data entry is a plus—but we’ll train the right candidate! Why Paybotx? Competitive pay and room for advancement. Supportive and team-oriented company culture. Paid training and ongoing mentorship. Opportunities to grow within a rapidly expanding fintech company. Please complete the quick application below and upload your resume: 👉 https://paybotx.jotform.com/252735082952966 Note: We will only review and respond to submissions made through the link above. Replies or messages to this post will not receive a response.

Position: Dispatcher needed for a construction company. Location: Santa Clara, CA Schedule: Monday-Friday, 9:00AM-5:00PM (In Office), Sunday, 10:00AM-2:00PM (Remote). Duties: 1. Assign leads to Sales Reps. 2. Maintain weekly schedules from Sales Reps. 3. Confirm and book leads for Sales Reps. 4. Data entry. Requirements: 1. Prior experience in dispatching/customer service in construction, preferred but not required. 2. Excellent communication and coordination skills. 3. Computer savvy. 4. Must be organized and comfortable speaking with clients. 5. Energetic, able to work in a fast paced environment, and quick learner. 6. Bilingual in Spanish is a plus. Compensation: $20 per hour plus bonuses per each lead sold. If interested, please email resume to: Aerecruitingla@gmail.com

Entry-Level Admin Assistant (San Carlos – $21/hr to start + perks & commissions) We’re looking for an energetic, organized, and tech-savvy Admin Assistant to join our San Carlos office. This is an in-house position (not remote) supporting our team at Equity Track and Matrix Group 1. We need someone who is eager to learn, confident, and ready to grow with us. About the Role - Entry-level position starting at $21/hour - In-office in San Carlos (must be able to commute) - Start ASAP - Pay reevaluated after 4 weeks based on performance - Opportunities to earn commissions & perks based on results No Experience Necessary If you’re a barista, office worker, or someone looking for a fresh start, this could be your chance. We provide training and growth opportunities — what matters most is your attitude and willingness to learn. What You’ll Do - Assist directly with daily tasks and projects - Keep schedules, information, and projects organized - Use modern tools (like ChatGPT, Perplexity, and Brock) to help wi

First Pointe Management Group (FPMG) specializes in acquiring and developing distinctive properties. Our hands on management approach, professionalism and diverse portfolio enables us to create a unique position in the industry. Our in-house training department educates our new employees from the very beginning of their journey and ongoing with both in-person and web-based training allowing us to develop the most talented associates in the industry. We are currently searching for a friendly, energetic Assistant Property Manager for our 138 unit apartment community located in Napa, Ca. This exciting position requires you to be a steward for the community building and facilitating health resident relationships, encouraging prospective residents to live at the community with creative advertising and engaging tours, assisting current residents with exceptional customer service, and supporting the Property Manager by strategizing the financial performance of the community, reporting and being a hands on leader. Schedule: Tuesday -Saturday from 8:30am to 5:30pm (Saturday: 9am to 5pm) *If hired on or before 3/31/2025 a one-time bonus of $1,500 will be paid on the first payroll after 60 days (less applicable taxes). To be eligible, candidates need to have mentioned the sign on bonus during initial contact with an HR Representative/Recruiter. Previous, referred or current employees are ineligible. Contributions: 1-2 years experience as an Assistant Property Manager (100 units+). Knowledge and formal training of Fair Housing Rules and Regulations. Computer knowledge: MS Office and online leasing (Yardi, Yieldstar and Rent Café). Experience building and maintaining strong relationships with residents, owners and vendors. Possesses a high level of professionalism, the ability to communicate and a strong work ethic. Must have a valid driver's license and reliable transportation. Benefits That Will Benefit You: We encourage a vibrant and fun work environment and growth opportunities. FPMG provides eligible employees (and their families) with an opportunity to enroll in a variety of benefit programs, including medical, dental and vision insurance. We also provide a robust Employee Assistance Program for employees and some family members. Employees can enroll in our company’s flexible spending accounts, retirement savings plans, life, disability insurance and long-term care programs. Employees will accrue up to 80 hours annually of vacation and California paid sick leave. Will also enjoy nine paid holidays throughout the calendar year. The salary range for this position is $26-30 per hour. Other compensation includes but is not limited to: new leases and renewal commissions, mileage reimbursement and if applicable housing discounts. The compensation that will be offered to the successful candidate will depend on factors such as the candidate’s experience and qualifications. Submit your resume through this link: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=b566c9e0-de1e-49a4-9464-b338295be70c&ccId=19000101_000001&jobId=578329&source=CC2&lang=en_US

Job description: OPERATIONS/MANAGER ADMINISTRATOR (SAN MATEO) Worldwide Limousine Company is seeking an experienced Administrator. This is a full time position with benefits. Qualified applicant will have at least 2 years' experience in a fast-paced customer service environment, exceptional problem solving skills and a willingness to work a flexible schedule. We are seeking someone with experience in travel/technical support/client relations/dispatch/human resources. The fast paced environment requires excellent inter-personal skills, computer literacy and extensive knowledge of the Bay Area. Limo/Travel/Vehicle/Insurance experience a plus. Must be Microsoft Office proficient and type at least 50 words a minute. The position requires an individual proficient in multi-tasking. The ideal candidate will possess strong communication skills, solid organizational and follow-up skills, the ability to prioritize multiple tasks and the ability to work as part of a team in order to support office activities along with being proactive. Duties and responsibilities would also include: · Manage every aspect of the day to day operations. · Working closely with office staff including accounting, dispatchers and reservationists. · Responsible for hiring and training of new Chauffeurs and office staff. · Manage team of Professional Chauffeurs to ensure adherence to outlined processes and procedures as well provide ongoing training and feedback. · Responsible for weekly/monthly cost analysis, revenue reports and payables as they pertain to the day-to day-business. (Ad hoc reports as needed.) · Must be tech-savvy and able to support/troubleshoot mobile devices (iPad & Android phones) as well as proprietary software and mobile application. · Familiar with Email/Marketing tools to support & drive new business opportunities. · Maintain company website and various social media tools. · Able to monitor and maintain external vendor accounts to ensure appropriate billing/service levels. · Research and resolve outstanding/escalated customer service issues. · Client confidentiality is a priority for this company. If you are interested in applying for this position please contact email Put in header OPERATIONS/ MANAGER /CHAUFFEUR ADMINISTRATOR