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Records & Knowledge Management Specialist

Negotiable Salary

XMSTART

Chantilly, VA, USA

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XMSTART is looking to add a highly organized and proactive full-time Records & Knowledge Management Specialist to our team in Chantilly, VA. This position is 100% onsite and supports the Special Activities Office (SAO) by providing comprehensive support in records planning, control, organization, and disposition—ensuring proper documentation and compliance across all recordkeeping functions. Requirements Responsibilities: Support the planning, control, organization, and execution of activities involved in managing records creation, maintenance, use, and disposition for SAO. Provide program-level and business process records support in accordance with NRO statutes, regulations, policies, directives, and standards. Advise and promote Records & Knowledge Management best practices throughout the SAO organization. Conduct assessments of SAO’s records management program; recommend and implement improvements as needed. Maintain and audit the SAO group file plan structures, including both hard copy and electronic records. Deliver annual updates to the SAO Records Management Plan (official file plan). Administer the SAO online data repository tool and manage content for the SAO records management website. Maintain and update the SAO Business Management Plan on an annual basis. Manage and maintain mail group structures to ensure appropriate access and communication flow. Provide administrative support to the Director’s Action Group (DAG) in accordance with established policies and procedures. Qualifications: Minimum 3 years’ experience in records management, knowledge management, or related information governance roles Familiarity with federal or Intelligence Community records standards and requirements Experience developing or maintaining organizational file plans and official records repositories Strong written and verbal communication skills; ability to advise stakeholders on compliance matters Proficient in Microsoft Office and records management platforms or databases Desired/Preferred Qualifications: Experience supporting NRO or other Intelligence Community (IC) components Knowledge of the NRO Records & Information Management framework Familiarity with business process documentation and change implementation Experience supporting government policy or administrative support functions Education: Bachelor’s Degree in Information Management, Business Administration, or related discipline preferred Certification: N/A Security Clearance Requirements: Top Secret/SCI with CI Polygraph required

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Chantilly, VA, USA
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