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Administrative Group Assistant (Boston Remote) (Brookline)
KoBold Metals is seeking a proactive and detail-oriented Administrative Group Assistant to support our managers and leadership team. This is an excellent role for someone who loves keeping things organized, thrives in a remote environment, and takes pride in removing friction for others so they can focus on their most important work.
You will support day-to-day operations, coordinate logistics, and occasionally assist with in-person tasks for our President in the Brookline, MA area — so living nearby is a plus. We’re looking for someone who is resourceful, eager to pitch in wherever needed, and sees no task as too small or unimportant.
This role is ideal for a self-starter who enjoys working independently, takes initiative to anticipate needs, and has the drive to make systems run more smoothly.
Responsibilities
Take administrative and operational tasks off managers’ plates so they can focus on their core priorities.
Coordinate scheduling for team meetings, offsites, and cross-functional working sessions.
Handle expense reporting if requested
In-Person Assistance (Brookline, MA)
Occasionally support the President with in-person tasks, errands, or document handling.
Act as a reliable point of contact for time-sensitive requests that require a local presence.
Meeting Preparation & Follow-Up
Prepare agendas, gather materials, and ensure meetings are set up for success.
Take and distribute notes when needed, track follow-ups, and help keep projects moving forward.
Communication & Coordination
Be a central hub of information flow — triaging requests, routing updates, and ensuring the right people stay informed.
Communicate clearly and quickly in our Slack-first environment.
Special Projects
Take ownership of ad-hoc projects — big and small — with a solutions-oriented mindset.
Continuously look for ways to streamline processes and improve team efficiency.
Requirements
3+ years of administrative, group assistant, or operational support experience in a fast-moving environment.
Excellent organizational skills with a knack for handling multiple priorities.
Comfort with real-time communication tools (Slack preferred) and ability to pick up new systems quickly.
Proven ability to work independently, anticipate needs, and take initiative.
Professionalism, discretion, and reliability — someone others trust to get things done right.
Willingness to become a notary within 3 months of starting (or already certified).
Ability to occasionally assist with in-person tasks near Brookline, MA.
Preferred Qualifications
Reliability: You love making sure nothing slips through the cracks.
Flexibility: You’re comfortable jumping between tasks and adjusting priorities quickly.
Resourcefulness: You figure out how to solve problems, not just spot them.
Team Spirit: You see yourself as a partner to managers and colleagues, ready to support wherever needed.
Composure: You stay calm, positive, and professional — even when things are moving fast.
KoBold Metals is an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity for people of any race, color, ancestry, religion, sex, gender identity, sexual orientation, marital status, national origin, age, citizenship, marital status, disability, or veteran status.
This position is full-time, non-exempt.
The US hourly pay range for this position is $40 - $45.
Location: Remote, based in Boston.
Coolidge Corner, Brookline, MA 02446, USA
$40-45/hour
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