Administrative Assistant

Operations Coordinator Starting Salary Range: $47,618 - $57,141 Annually GGRC is currently hiring for a Operations Coordinator that will be reporting to the Manager/Supervisor of Operations, this position will handle everyday higher-level facility and operational processes related to supporting our San Francisco, San Mateo, and Marin offices to ensure facilities are maintained and offices are able to operate smoothly.  Support the Manager/Supervisor of Operations with ad hoc duties and projects. This role will require you to travel within the Counties of San Francisco, San Mateo, and Marin on an as needed basis; may be required to travel to other locations periodically. You will need access to reliable transportation permitting travel to and between different locations throughout the day in order to perform the outlined responsibilities of the position. What You'll Do General Primary back-up for the Manager/Supervisor of Operations and Facilities Assistant. Anticipate and respond to general facility related office and building issues. Monitor office vendors visits or services at all office locations – maintenance, engineering, janitorial, special supplies, shredding, and any unusual issues. Promptly review and process purchase order requests Acquisitions Process purchase requests: maintain quotes and approvals, generate purchase orders, submit orders to vendors, monitor order completion and shipment tracking. Assist with researching non-company standard purchase requests from departments as needed. Adhere to all procurement guidelines and regulations as laid out by DGS, including competitive bids in compliance with the applicable sections of the Public Contract Code & the State Administrative Manual (SAM) Office Premises Secondary contact with building management for escalated issues and vendor approvals. Assist with office construction buildouts, upgrades to existing spaces, moves within and between office locations. Oversee and maintain all office seating maps and employee seating assignments. Review and process special requests for off-hours/weekend use of premises from staff. Coordinate resolution of any major facilities issues (HVAC, security, etc.). Access card administration in Brivo and BluSky Process Market Street Bicycle Parking Access requests Inventory/Supply Maintenance Maintain an Inventory Control system (ID, tracking, disposal) for all GGRC physical assets; assessing/utilizing new technology to improve accuracy and efficiency of process. Maintain OSOE tracking records. Submit DGS disposal requests. Assist with DDS records requirements and audits. Office Furniture Coordinate office furniture inventory, movement, and installation for all office locations. Oversee contract workers in furniture and equipment movements.   Other Work with IT/HR/Supervisors on workstation assignments and equipment needs. Work with HR/IT to provide staff accommodation needs. Maintain and coordinate front-desk/receptionist back-up schedule. Where necessary, maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act Participate in special projects, and assist with additional duties or tasks, as assigned. Requirements Education High School Certification Experience 3-5 years of related experience in office administration, focusing on business operations and facility management. Skills Must be available to work in-office Mondays through Fridays Ability to develop standard business communications, using proper grammar, spelling and punctuation Ability to convey complex information and ideas in a clear, concise, and professional manner. Ability to operate basic office equipment, including scanners, copiers, faxes, phones. Proficiency with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, Adobe or similar software applications. Comprehension of technical perspective of facilities/equipment. Sufficient manual strength and dexterity to handle mailroom and operation duties. Use of discretion and ability to maintain confidentiality. Dependable, reliable, and resourceful. Possess high attention to detail. Able to work independently and as a team. Ability to multi-task and prioritize. Ability to organize proficiently. Must have access to reliable transportation Competency Traits Initiative Accountability Customer service orientation Attention to detail Analytical thinking Organizational ability Time management Collaboration/teamwork Adaptability Desired Qualifications Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

Snow City Cafe is looking for an Office Manager/Bookkeeper to join our team! The person in this position will be primarily responsible for daily operations of the office. Know your numbers? Organized? Good references? We want to talk to you. Restaurant administration experience a big plus. Snow City Cafe is a locally owned restaurant, serving contemporary Breakfast and Lunch in a casual, warm setting. We offer a fun work environment with friendly people who provide the kind of quality experience that we can be proud of. Qualified applicants will have:Great organizational and time management skills Strong, professional communication skills A background in accounting or experience as an office manager Typing speed of at least 50 words per minute and 10-key proficiency Cash handling experience Strong leadership skills Ability to adapt and maintain positive in a constantly evolving work environment In addition, we expect the following in all our employees:A passion for making our guests feel welcome The ability to work well under pressure Outstanding problem-solving skills with a knack for thinking creatively Snow City Cafe offers a wide variety of benefits, including: Medical, Dental, and Vision insurance Flexible Spending Account (medical and childcare accounts available) Employee Assistance Program Accrued time off with pay 401(k) with employer matching up to 4% Dining discounts at Snow City Cafe and our sister restaurants (Spenard Roadhouse, South Restaurant + Coffeehouse, Crush Bistro) Apply in person at 1034 W. 4th Ave. OR Apply Online Here. Snow City Cafe is an Equal Opportunity Employer

The community needs your help! CDR Health Care Inc. is seeking Registration/Support Staff within the Jacksonville FL area. This position is responsible for providing general administrative support, clerical and other support as needed which may include Traffic Control. Duties may vary based on assignment but not limited to: General Administrative Data Entry Registration/Discharge support Must have a strong attention to detail Must be computer literate Physically able to adapt to various working environments (ie: indoor and outdoor) Must be flexible with positive presence May be: lifting bending typing CDR Health Care Inc. is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to apply. Requirements High School diploma or GED preferred Ability to start work right away Be physically able to work under in various conditions: indoor and outdoor such as: Working long hourly shifts – May be more or less than 40 hours per week and 5-7 days per week, depending upon assignment Standing for long periods of time Ability to lift packages up to 30 lbs. Ability to understand and comply with all safety requirements Must have strong attention to detail and accuracy Ability to enter data quickly and accurately Provide your own reliable transportation May be required based on assignment to present a valid driver's license, and proof of vehicle insurance. Must submit to and pass a drug screen, background check Ability to provide Form I-9 documents that shows your identity and eligibility to work in the United States Other duties which may arise that commensurate with the title and position Full immunization record must be presented before hire, Covid vaccine not included. Bilingual (Highly Preferred not Required) Schedule Start month range: June/July 8am-5pm Open Monday through Friday (subject to change)

We're adding to our team! Office located in downtown Anchorage is looking to hire for an in-office position in a fast-paced, highly customer service oriented environment. Job Description: Full-time (Monday-Friday, 8am-5pm) position with some overtime required throughout the year. Individuals will be required to perform data entry, and use of email and telephone for communication with employees and clients. Individuals will be working as part of a team, as well as individually, to ensure that operations run smoothly. This job requires a high level of organization and the candidate must exhibit these skills daily. Skills/Qualifications: In addition to your resume, please include amount of experience and comfort level (Beginner, Intermediate, or Advanced) in the following areas: • Microsoft Office -- Word, Excel, Access, Outlook • Internet searching and use • Office skills: Filing, Organization, Use of Phones, Faxes, Copiers/Scanners • Customer Service Skills • Data-Entry: include typing speed and 10-key speed • Work methods: Attention to detail is a must, follow up and follow thru, organized, ability to retain information on a daily basis, ability to learn new methods quickly, ability to multi-task, and ability to operate at a fast pace and under pressure of deadlines. • Physical Abilities: Able to sit and work at a computer for long periods of time, to climb stairs several times a day, to lift 10 pounds. • Collection experience is a plus, but not required. Please apply if you have the preceding experience. Health coverage is not provided. Applicants must have a clean record, no criminal convictions. Parking fees reimbursed. How to Apply: Submit your resume containing an overview of your experience as noted above, your name, address, phone number, e-mail address, and the best method to contact you regarding an interview. Include other abilities and experience you feel may be useful in this type of work environment. Specific details of each position will be discussed in the course of the interview. Position requires the previously mentioned skills/qualifications. Conditional to employment, you may be asked to complete a proficiency test in the following areas: typing and 10-key.

City Wide, the nation’s leading management company in the building maintenance industry, provides solutions to a wide range of issues clients face at their facilities. In this position, you will serve the City Wide Facility Solutions of Tulsa, one of over 100 locations across the United States and Canada. Why City Wide? City Wide Facility Solutions is a leader in the building maintenance industry, with locations that serve communities across the U.S. and Canada. Our company mission is to create a ripple effect... by positively impacting the community of people we serve. Our vision is to be the first choice for our clients, contractors and employees. Our values of community, accountability and professionalism are how we model success. At City Wide, you will find a high-energy work environment that rewards performance within a collaborative, inclusive, and fun environment. Are you ready to join? The Bilingual Recruiter will oversee the Independent Contractor Program (Recruiting, Interviewing/Qualifying, Onboarding, and Sustaining). This person will implement processes and procedures to effectively recruit, on-board, and maintain documentation for janitorial and non-janitorial Independent Contractors. The Recruiter works closely with the operations team to keep them updated on the roster of eligible and ineligible Independent Contractors. We are seeking a bilingual self-starter and an individual with an entrepreneurial spirit to bring fresh ideas and best practices to the table. This individual will be a dynamic forward thinker with a strong track record of program and people management. ESSENTIAL FUNCTIONS Oversee and recruit sufficient Independent Contractors to service City Wide’s janitorial and non-janitorial accounts. Manage all Independent Contractor recruiting activities – online postings, e-mail advertising, direct mail advertising, and social media activities to ensure a consistent flow of new Independent Contractor candidates. Oversee the initial vetting/screening of all prospective Independent Contractors – in office, at career fairs or remote locations. Utilize the City Wide Independent Contractor checklist to complete onboarding by collecting, verifying, and filing all required documentation in accordance with regulatory guidance. Enter and maintain Independent Contractor records in CRM. Inform operations team of all new Independent Contractors to ensure they are placed in a timely manner. Complete ongoing audits (30, 60, 90 days, 6 months, 1 year) of Independent Contractor files to ensure they are up to date and compliant with City Wide requirements. Lead Independent Contractor meetings. This is a Safety Sensitive Position: The selected candidate will be required to pass a pre-employment drug screening and background check. Requirements Must be bilingual (English/Spanish). High School Diploma. Detail-oriented and proactive, demonstrating a strong commitment to comprehensive follow-up. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite. Proficient with using social media to promote/recruit. Working knowledge of Applicant Tracking Systems (ATS) and Customer Relation Management (CRM) preferred. Prior recruiting, or similar experience preferred. Benefits *Full time $20-$22 per hour based on experience* *Commission and bonus opportunity for hitting goals* Health insurance Paid time off Dental insurance Vision insurance IRA 3% matching Life insurance Disability insurance Mileage reimbursement up to $600/month Paid training

Start-up company backed by an early-stage venture fund is looking for an Operations Lead to support the CEO. This is a strategic operator role for someone with project management experience, strong systems thinking, and the ability to execute in ambiguous, fast-changing environments. You'll be the operational right hand to the CEO while working closely with the COO. This is an opportunity for someone who wants a front-row seat in building a culturally influential consumer brand and take ownership of operational excellence from day one. What You'll Do Partner directly with CEO to run day-to-day operations Own project management across the company-from logistics to product launches Build operational systems from scratch, then delegate or automate Coordinate with COO for knowledge transfer and training on existing systems Manage execution on high-priority items-marketing drops, vendor relationships, logistics Ensure CEO's travel and logistics are handled with the EA Serve as a culture and execution glue across a tight, high-output team Occasionally coordinate with venture team for fund-related visibility or crossover Who You Are 2-4+ years of experience in consulting (ideally post-Big Four, post-Startup path) A proven project manager-comfortable with complex workflows, ownership, and deadlines A doer and builder who thrives in ambiguous environments and intense working cultures Systems- and operations-minded; someone who creates order out of chaos Unphased by direct, fast-paced communication styles Ability to execute and delegate accordingly Excited by the idea of joining a rocket ship-early enough to shape it, late enough to scale it Work Style & Culture We value speed, clarity, and intensity over layers and fluff CEO is direct and focused-you'll match that pace Hours are fluid, with expectations of availability and responsiveness High-performing team, high expectations, high upside Small, tight-knit team at a formative stage of a company being built the right way Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)