Virtual Business Integrator (Operations Manager & Team Manager)

Are You… A highly organized and detail-oriented leader who loves creating clarity and structure for teams? Skilled at turning big-picture vision into actionable plans with clear milestones and metrics? Excited by the idea of using automation, AI tools, and smart systems to save time, streamline tasks, and keep everyone on track? Someone who thrives on accountability, team motivation, and performance management—not just checking off tasks, but making sure the right things are moving forward? Looking for a strategic operations role with a company that is making a meaningful impact while also valuing work/life balance and growth? If you answered yes, we’d love to hear from you! About The Scholarship System 🎓🎉 Our mission is simple but powerful: we help families pay for college by teaching them how to earn scholarships and apply smart financial strategies. Our team is small but mighty, and we’re driven by our values of impact, innovation, resourcefulness, and compassion. We work hard, we’re collaborative, and we’re passionate about what we do—but we also know how to have fun (yes, our Slack chats involve memes). We’re looking for an Integrator to join us and become the “glue” that connects our vision to execution—someone who thrives on leadership, organization, and operational excellence. Your Role as Integrator You’ll work closely with our Founder (the “Visionary” in EOS terms) to ensure our goals—known as quarterly Rocks (EOS)—are translated into clear plans, timelines, and deliverables. You’ll be the accountability driver for the team, ensuring projects and priorities stay on track. Key responsibilities include: Team Management & Accountability Run weekly team meetings, quarterly and annual meetings (using EOS/Traction style). Ensure all team members are on track with their Asana tasks and quarterly goals. Follow up on overdue tasks and address roadblocks. Resolves issues effectively—seeing real problems, being comfortable with conflict, calling out the problems, and solving the problems in a practical and healthy manner.  Strategic Execution Translate the founder’s vision and quarterly Rocks into clear plans with milestones and metrics. Coordinate with team members across departments (marketing, content, etc.) to align on priorities. Manage live launches and ensure every aspect—from content to tech—is on schedule and team members stay aligned with deadlines. Monitors digital marketing funnels, plans live launches, and ensures things are running smoothly in automations. The Integrator tests everything, serving as the final check before something goes live. Review onboarding or process improvements (implementation still handled by the team members). Systems & Automation Leverage Asana’s AI and automation features to streamline workflows and free up team bandwidth. Implement automated Slack or Asana alerts for approvals, task delays, or other critical checkpoints. Optimize existing SOPs, project templates, and processes. Marketing Understanding (Not Expert-Level, but Proficient) We don’t need you to be an internet marketing expert, but you do need a solid understanding of online marketing basics, including lead magnets, opt-in pages, sales pages, email marketing funnels, webinars, and Facebook marketing. If these terms are unfamiliar or brand-new to you, this likely isn’t the right position. You’ll work with our marketing team, but you need to be comfortable with the flow of online campaigns to manage timelines and ensure tasks are on track. Metrics & Reporting Track key metrics and KPIs to ensure goals are met and performance is clear. Provide concise updates to the founder on project progress and overall team health. Miscellaneous Growth & Visibility Projects Take ownership of special projects that drive company growth or visibility. Examples include coordinating podcast outreach, researching partnership opportunities, and other PR or partnership efforts. Manage these one-off initiatives with the same level of structure and accountability as ongoing operations. Leadership Alignment Act as the bridge between the founder’s big ideas and the team’s execution plan. Maintain a strong partnership with the Visionary, filtering and prioritizing ideas so the company moves forward with focus. Note: This is not a customer service role. You won’t be responding to support tickets or front-facing inquiries—your focus is on operations, team management, and execution. Requirements Ideal Candidate Proven experience managing a small remote team and ensuring accountability. Strong project management skills, ideally with Asana (familiarity with AI tools is a plus). Familiar with EOS/Traction framework and translating Rocks into executable plans. Tech-savvy and automation-oriented—you enjoy finding ways to reduce repetitive tasks through smart workflows. Competence in Google Suite, WordPress, Leadpages, ActiveCampaign, WebinarJam, Asana and Slack Analytical and comfortable tracking metrics, KPIs, and project performance. A natural leader who is organized, proactive, and comfortable having accountability conversations when tasks slip. Comfortable with online marketing workflows and able to manage projects that involve funnels, launches, and digital campaigns. Excellent written and verbal communication skills. Thrives in a remote, fast-paced, and purpose-driven environment. Requirements ~20 hours/week (flexible as we define the role) Proven background in operations, project management, or team leadership (OBM or Integrator experience is ideal). Competence with Google Suite, Asana, Slack, and email marketing tools. Familiarity with online marketing concepts and softwares (funnels, launches, email campaigns). Reliable internet and ability to work within flexible hours, with availability during core business hours for meetings. Key Success Outcomes – First 90 Days To set you up for success, here’s what we’d love to see accomplished within your first 90 days: Asana Revamp & AI Automations: Audit current Asana boards, tasks, and workflows, then implement AI features and automations (e.g., Slack alerts for approvals, task reminders) to save time and increase team efficiency. Quarterly Rocks → Milestones & Tasks: Break down current quarterly Rocks into actionable milestones and Asana tasks, ensuring every team member understands priorities and deadlines. Team Accountability Systems: Establish a reliable structure for keeping team members accountable (e.g., weekly progress reviews, reporting, follow-ups on overdue tasks). Metrics & Reporting: Review metrics (KPIs) for tracking progress on quarterly goals, and master reporting process to keep leadership informed. First Special Project: Successfully coordinate a visibility or growth initiative—such as podcast outreach —demonstrating your ability to manage miscellaneous projects with creativity and structure. September: Launch Management You will most likely come in during one of our major launches of the year (early September). In this case, depending on experience, we’d love to have you experience the launch so you can be fully ready for the next time we do it (early new year). We can also see which aspects you are comfortable with managing. To apply, please send: Your resume. A short video (3 minutes max) introducing yourself and why you’re the right fit. Optional: Your DISC assessment results (take it here: https://www.crystalknows.com/disc-personality-test#assessment). 2–3 sentences on why we should hire you as our Integrator. Your desired hourly rate and availability. Answer all questions below. Benefits Compensation & Benefits $30-$50/hour (with potential for bonuses based on performance). Flexible schedule—work when you’re most productive. Work from home - fully remote and no video required for Zoom calls (rock those pajamas if you want to!) Quarterly bonuses based on business performance and personal performance. A supportive, fun, and collaborative remote team that values flexibility, teamwork, and trust. P.S. We actually have fun during our quarterly team-building activities!