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$80,000-90,000/year
Energy Impact Partners
New York, NY, USA
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ShareEnergy Impact Partners (EIP) is a global investment platform leading the transition to a sustainable energy future. EIP brings together bold entrepreneurs and some of the world’s most forward-looking energy and industrial companies to advance clean energy innovation. EIP has $4.4+ billion in assets under management and invests globally across venture, growth, and credit with has a team of more than 90 professionals. EIP is seeking a detail-oriented, proactive Event & Operations Associate to support both event planning and logistics and office operations. This hybrid role is ideal for someone who thrives on variety, enjoys working with others, and brings energy and warmth to every task. Key Responsibilities: Pre-Event/Event Preparation & Management Assist in planning and executing events of all sizes, including on-site setup, coordination, and staff direction, with the ability to lead some of the smaller in-house events. Negotiate and manage food and beverage contracts, ensuring service standards and timely delivery and setup. Contract and supervise event contractors, track timesheets, and ensure workspace readiness. Oversee the creation and assembly of event materials such as name badges, signage, lanyards, and printed programs. Design and manage packing strategies, maintain inventory systems, and supervise logistics for packing and load-out operations. Prepare event kits (“buckets”) with documents and supplies to ensure smooth execution. Communicate event logistics and updates to staff. Office Management Oversee and manage conference and meeting room bookings to optimize space usage and avoid scheduling conflicts. Manage meeting logistics including AV setup, catering, room configuration, signage, and materials distribution. Serve as the primary liaison with vendors and internal stakeholders, ensuring service-level agreements are met and operational standards are upheld for all meetings and events. Review and approve meeting-related expenses, ensuring accuracy and adherence to budget. Develop and implement protocols for managing meeting requests, including last-minute changes, to ensure responsiveness and continuity. Submit and monitor service requests through the building’s ticketing system. Oversee maintenance and service of office equipment (e.g., copiers, door locks, water systems) and coordinate vendor relationships. Manage building-related requests, vendor certificates of insurance (COIs), and coordinate office repairs. Support new hire onboarding by supporting IT set up, managing applications access, and providing branded materials. Backup Responsibilities for Receptionist (as needed) Establish quality control procedures through daily walkthroughs, proactively resolving issues and maintaining readiness standards. Provide short-term front desk coverage, including during lunch breaks. Manage the ordering of office supplies from vendors (e.g., Amazon, Staples, Instacart), and maintain organized supply closets. Handle incoming and outgoing shipments, including Amazon returns and internal package distribution. Requirements Bachelor’s degree and 2+ years of experience in event coordination, hospitality F&B, or office administration. Strong logistical planning and vendor coordination skills. Proficiency in Microsoft Office, Google Workspace, WordPress, Canva, and office equipment. Highly organized and detail-oriented, with the ability to manage multiple priorities. Excellent communication skills and a collaborative, service-oriented mindset. Comfortable with physical tasks such as lifting bins, packing supplies, and restocking. Preferred Experience Independent thinker with strong problem-solving skills. Experience working in fast-paced, small team environments. Proactive with leadership instincts and the ability to anticipate needs. Adaptable and flexible in dynamic settings. Strong interpersonal skills and ability to build cross-functional relationships. Continuous improvement mindset with attention to process efficiency. Benefits The compensation range for this position is $80,000-$90,000, and this role is bonus eligible. Final salary compensation will be determined at time of offer and will be based off a combination of years of experience, skills, education, and applicable licenses/certifications. Employees are also eligible for an annual performance-based bonus, and non-monetary company benefits including medical insurance, PTO days, parental and sick leave benefits, and 401k retirement benefits, and more.
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Folcroft, PA, USA