Business Manager (Public Works) (Medford, Oregon)
100-298 S Ivy St, Medford, OR 97501, USA
Lead, plan, and make an impact — become the next Public Works Business Manager for the City of Medford.
We are seeking a skilled and motivated professional to oversee the business operations of one of our City’s largest and most essential departments. As Business Manager, you’ll take the lead in:
*Guiding budgeting and financial planning across 14 funds and three divisions
*Supervising and developing staff
*Ensuring strong business practices that keep Public Works running smoothly.
From preparing financial reports and forecasts to overseeing grants, contracts, and purchasing, your work will directly support the infrastructure and services our community relies on every day.
Bring your management expertise to a high-impact role where financial strategy and operational leadership go hand in hand. Apply today at Medfordoregon.gov!
Required Education and Experience:
*Graduation from high school or GED equivalent; and
*Five years of progressively responsible experience in accounting, finance, business or public administration, including two years in a supervisory or management role.
*Bachelor’s degree in accounting, business administration, or other specific area of study as deemed applicable may substitute for two (2) years of experience.
Preferred Qualifications:
*Experience in a governmental or public agency setting.
Available Schedules:
*8 hours daily, Monday - Friday
*Opportunity for alternate schedule after the first 90-days:
*9-80 (nine-hour workdays with a three-day weekend every other week)
*4-10 (four 10-hour days with three days off each week)
Compensation & Information on Benefits:
This position is part of the Non-Represented employee group.
The anticipated hiring range for the Public Works Business Manager position is $47.27 (first step) to $49.64 or $52.12 (second or third step). The City of Medford determines starting pay based on an evaluation of relevant education, experience, and qualifications as provided by the applicant in their application materials, alongside others who perform work of comparable character consistent with the Oregon Equal Pay Act. Six steps are included in this salary range, allowing opportunity for annual movement through the steps.
Healthcare Benefits:
*Medical, vision and dental benefits for employee and family, paid at 100% by the City with the opportunity to buy-up to a lower deductible plan
*Life and Accidental Death and Dismemberment insurance – policy value of $50,000 paid by the City
*Long-term disability insurance provided by the City
*Health Reimbursement Account (HRA-VEBA) contributions provided by the City
Retirement Benefits:
*Oregon Public Employee Retirement System (PERS) lifetime pension after retirement at no cost to employee
*PERS is 100% fully paid as the City pays both the employer and the employee’s (6%) contributions
*Deferred Compensation retirement plan (Section 457 Plan) for employee's retirement planning
Additional Benefits:
*Paid vacation, sick leave, and holidays
*Employee Assistance Program (EAP)
*The City’s Wellness Program promotes physical, social, emotional, intellectual, financial and environmental wellness with various goals and challenges to participate in throughout the year. Employees may qualify for wellness incentives by completing milestones set within the program up to $200 annually
*Access to the City's fully equipped fitness center 24/7
*A well-equipped gym featuring weightlifting benches, dumbbells, cardio machines, and a motivational wall mural.
Examples of Job Duties:
Essential Functions of the Position:
*Performs successfully as a leader and demonstrates strong interpersonal strengths.
*Supervises staff, including assigning work, scheduling, providing guidance, employee development, hiring, disciplinary recommendations, etc.
*Responsible for conducting performance management reviews and evaluations of direct reports.
*Leads, develops and manages the Public Works budget process across its 14 funds and 3 divisions.
*Develops revenue and expenditure forecasts, provide justification for additional funds/staffing; balance each fund to ensure there are sufficient resources to meet desired objectives.
*Prepares semiannual budget amendment.
*Prepares monthly financial reports for each of the 14 Public Works funds comparing actual revenue/expenses to budget. Analyzes variances and researches anomalies. Verifies costs are charged to correct funds to ensure compliance with state law.
*Forecasts future revenues/expenses to determine if overall results comply with budget. Ensures each fund has positive cash flow.
*Manages reconciliation of developer deposits to City costs and refund/invoice remaining balance.
*Performs complex research and analysis on policy issues, rate structures, financial projections, and conducts feasibility/cost analysis studies.
*Monitors departmental response to customer inquiries and resolves issues where appropriate.
*Anticipates and troubleshoots issues and ensures timely and accurate departmental responses.
*Oversees, department service, utility, SDC fees, charges, and other revenues; recommends updates as necessary.
*Verifies and approves employee’s scheduled hours, time off, and overtime; provides hours to the payroll department for timely processing.
*Routinely detects and puts systems in place to reduce errors or disruption to services or projects.
*Ensures proper administration of state and federal grants, including accounting, reimbursements, increases, or adjustments to the grants.
*Coordinates administrative functions across the three Public Works divisions to ensure a consistent, customer-focused approach to meeting citizen needs. Provides expert guidance and assistance to Public Works personnel regarding financial and administrative issues
*Oversees all Council document submissions (e.g., AICs, Study Session Memos, exhibits, etc.), monthly activity reports, and contractor pre-qualification process.
*Manages the bidding, contracting, and purchasing functions within the Department.
*Oversees and manages the Service Center warehouse and associated inventory, including periodic cycle-counts and annual total inventory count.
*Serves on various interdepartmental and intergovernmental teams and committees; represents the City and Public Works Director at meetings regarding departmental matters.
*Meets with civic or neighborhood groups to communicate Public Works Department matters.
*Recommends changes in work methods, policies, procedures, revenues, and expenditures to improve service delivery, improve overall operating efficiencies, and ensure long-term financial integrity of utilities and projects.
*Scope of assigned area of responsibility will depend on departmental structure and is at the discretion of the Public Works Director.
Go to Medfordoregon.gov to apply for this position!
$47-60/hour
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