Service Coordinator/Billing Specialist (Southampton)

Busy Office has an immediate opening for an office assistant. Duties will include but are not limited to Filing Paperwork, Answering Phone Lines, Some Typing, Making Copies, and Assisting Other Office Staff as needed. Please send resumes to angel@buddygrays.com and copy karen@buddygrays.com as well. You may also stop by the office to fill out an application, M-F anytime between 8am and 4pm CST, with your resume. Our office is located at 6325 Old Montgomery Highway, Tuscaloosa, AL 35405.

Position Title: Bilingual Administrative Assistant (Part-Time) Location: Advanced Centers of the Specially Enabled Schedule: Monday – Friday | Part-Time with Potential to Transition to Full-Time Start Date: Immediate Availability Required About Us: Advanced Centers of the Specially Enabled (CASE) is dedicated to serving individuals with developmental, behavioral, and physical differences. Our team fosters a supportive, inclusive environment that empowers our participants to thrive. We are currently seeking a compassionate and self-motivated Bilingual Administrative Assistant to join our front office team. Position Overview: The Bilingual Administrative Assistant will serve as the first point of contact for visitors, families, and staff. This role requires professionalism, warmth, and the ability to manage multiple tasks efficiently while working independently. The ideal candidate will be bilingual (English/Spanish) and have a strong background in supporting individuals with autism or behavioral needs. Key Responsibilities: Greet and assist visitors, families, and community members in a welcoming and professional manner Answer and direct phone calls, take messages, and respond to general inquiries in both English and Spanish Support administrative functions including filing, data entry, scheduling appointments, and document management Communicate effectively with program staff, caregivers, and external partners Maintain confidentiality and comply with HIPAA and internal privacy guidelines Assist with translation of forms, communications, and program materials Perform other clerical and organizational tasks as assigned by leadership Qualifications: Minimum 3 years of administrative or receptionist experience Bilingual (English/Spanish) required Experience working with individuals with autism, intellectual disabilities, or behavioral health needs preferred Strong interpersonal and communication skills Ability to work independently, prioritize tasks, and manage time effectively Familiarity with Microsoft Office Suite and standard office equipment Compassionate, patient, and culturally sensitive approach to service Work Environment: On-site position at our community center Fast-paced, people-centered atmosphere Opportunity for growth and increased hours based on performance and need

Wondering how you can put your skills to the test and learn new concepts? We are seeking individuals with drive, motivation and outstanding work ethics. Candidates must have superior data entry skills with high accuracy, a sense for numbers and the ability to hold multiple balls in the air while prioritizing tasks at hand. If you have the interest in learning about warehousing, inventory control and logistics, and you have the skills to build on, we will train you. This is an IN OFFICE, full time position with benefits. Immediate hire possibilities. Please submit resume in PDF format to be considered and find out more details about this position and let us know which location best suits your commute. We look forward to speaking with you.

ENTRY LEVEL DISPATCHER - NO REMOTE WORK OPTIONS. Some prior experience a plus but not required. Seeking self-motivated, well organized Truck Dispatcher for small, busy, fast-paced, Harford County Trucking Company. Must be a team player who works well with others but can work independently as well. Duties include truck dispatch, answering phones, as well as other daily office duties. Good communication skills required. Must be proficient in Microsoft Office specifically Excel and Word. On-Call dispatching every second or third weekend MANDATORY. Hours Monday thru Friday 9am-5pm. THIS IS AN ENTRY TO MID LEVEL POSITION and pay is equivelant. Benefits and Vacation after 1 year. Please call 410-638-0034 with questions or send your resume to Chrise Floyd via email at accounting@dharrisent.com

📍 Columbia, MD (Old Columbia Rd. near Eden Brook/Shaker Dr.) 💲 $16–$18 per hour | Full-Time | Monday–Friday, 8:30am–5:00pm About Us We are a Columbia, MD–based business center seeking a dependable, outgoing, and hardworking Receptionist / Administrative Assistant to join our team full-time. This role is perfect for someone who thrives in a professional environment, enjoys interacting with clients, and takes pride in keeping things running smoothly. What You’ll Do As the first point of contact for our clients and guests, you’ll play a key role in providing excellent customer service and administrative support. Reception & Customer Service • Professionally answer and route calls on a multi-line switchboard. • Greet visitors, clients, and guests with a welcoming attitude. • Handle inquiries, provide basic information, and resolve customer concerns. • Keep the reception and common areas neat, professional, and inviting. Administrative Support • Maintain conference room calendars and schedule reservations. • Process mail, packages, and courier deliveries (USPS, FedEx, UPS). • Prepare correspondence, proposals, labels, and memos. • Manage client profiles and maintain accurate records. • Operate office equipment (computers, binding machines, postage meters, etc.). Facility Support • Assist with light upkeep of offices and shared spaces (kitchens, conference rooms, reception, etc.). • Help maintain plants, straighten magazines, and ensure the lobby always looks professional. What We’re Looking For Required Skills & Knowledge • Strong communication skills (written and verbal) with solid English grammar and composition. • Friendly, professional demeanor with a customer-first mindset. • Dependability and attention to detail. • Ability to multitask and stay organized in a busy environment. Preferred Skills • Experience with clerical and administrative systems (filing, word processing, scheduling). • Prior customer service or front desk experience in a professional office setting. Why Join Us? We offer a great benefits package, a stable Monday–Friday schedule, and the chance to be an important part of a professional office team. This is an excellent opportunity for someone looking to grow in an administrative role. Important Details • Compensation: $16–$18 per hour (based on experience) • Schedule: Full-time | 8:30am–5:00pm, Monday–Friday • Location: Must live within 10 miles of 21046 (Columbia, MD) — applicants outside this area will not be considered.

Superior Skilled Trades is seeking an Administrative Assistant for a project in Gaithersburg, Maryland. PAY: $23-$27/hour (based upon experience) HOURS: 40 SCHEDULE: 7:30am – 4:00 pm (Mon-Fri) START DATE: 09/04/2025 Duration: Temp to Hire We are looking for an Administrative Assistant who is self-motivated, goal-oriented, and a great communicator who can work effectively within a team. Responsibilities Provide excellent customer service by addressing inquiries, resolving issues, and maintaining positive client relationships. Create purchase orders (POs) for materials received, ensuring accuracy and timely processing. Oversee invoicing and financial management through QuickBooks, maintaining accurate records of accounts payable and receivable. Prepare and submit payment requisitions to contractors using platforms such as Textura, Procore, and similar systems. Complete and maintain certified payrolls in compliance with applicable regulations. Order and manage general supplies for both office and warehouse operations to support business needs. Serve as a contract's administrator, drafting, reviewing, and maintaining contract documentation. Manage collections activities to ensure timely payments and resolve outstanding balances. Demonstrate strong communication skills to collaborate effectively with team members, contractors, and clients. Apply exceptional attention to detail and organizational skills to manage multiple tasks and meet deadlines efficiently. Additional Requirements: Must be eligible to work in the United States Must have reliable transportation to the job site Must be able to pass a drug screening and background check WE ARE AN EQUAL OPPORTUNITY EMPLOYER! For a prompt response, please text the "MD" to (813)-498-0334 Hablo español!