Senior Administrative Assistant to CEO (new york city: manhattan)

Our client, a high end construction firm headquartered in Long Island City, Queens, is seeks to hire a dynamic Temp to Perm Administrative Assistant to its Founder & CEO. This role will be fully onsite 5 days/week. Hours are Monday - Friday 8am-6pm with the flexibility as needed. DUTIES & RESPONSIBILITIES Under the guidance of the EA, organize and plan complex domestic and international travel arrangements for the Office of the CEO, as well as daily personal travel Coordinate CEO's daily work and personal activities including appointments, meetings and meals Assist with all aspects of the CEO's personal family communications, residences, travel, personal vehicles, and appointments, as requested Ensure immaculate record-keeping of CEO's files, including processing expense reports Maintain tracking list for all active items for the Office of the CEO Provide a bridge for smooth communication between the Office of the CEO, internal departments, and external parties Track incoming emails and other correspondence of the CEO Collect and disseminate appropriate materials and agendas for meetings and events Additional administrative duties as assigned PREFERRED QUALIFICATIONS Minimum of 3 years of experience as an Administrative Assistant, ideally having supported a C-Suite or similarly positioned Executive Advanced MS Office skills (general "tech savviness" is a huge plus!) Excellent written and oral communication Adaptability within an ever-changing environment and priorities Adept at operating with the utmost discretion and confidentiality Strong attention to detail and meticulous record keeping and organization skills Flexibility in scheduling and availability after hours in a variety of time zones, including providing sporadic remote support outside of business hours, as needed Comfortable exercising quick and reasoned judgement in a high-stakes environment and in nuanced situations, often with incomplete information Ability to analyze complex situations thoroughly, anticipate problems, and generate potential solutions Must possess strong work ethic, high personal standards, and a commitment to professional responsibilities Compensation: DOE 85k-100k + discretionary bonus once perm Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)