Executive Assistant (new york city: manhattan)

Our client, a financial services firm located in Midtown East, is looking for exceptional temp-to-perm Executive Assistant who is a great organizer and problem-solver. This person should be able to thrive in a dynamic, fast-paced environment. The Executive Assistant will be a resourceful and proactive professional who can anticipate needs, adapt to evolving priorities, and deliver high-quality outcomes under pressure. They are the CEO's trusted partner, enabling him to focus on strategic leadership while ensuring seamless management of his day-to-day operations. Hours will be 9:30am-6pm while being in the office Monday through Friday. Permanent salary is up to $140k depending on experience and hourly rate is up to $55/hr during the temp period. Responsibilities: Begin the day by reviewing the CEO's schedule, preparing briefing notes, and ensuring all materials are ready for meetings. Manage last-minute calendar changes or emergencies with ease and professionalism. Draft, review, and send communications on behalf of the CEO to investors, partners, and internal teams, ensuring clarity. Analyze contracts, highlighting critical terms and potential risks for the CEO's review. Research and present solutions for specific projects or products the CEO is exploring, negotiating for the best quality and value. Collaborate with teams to follow up on projects, ensure deliverables are completed, and provide updates to the CEO. Attend meetings with the CEO, take thorough notes, and create actionable follow-up plans. Track team performance and deadlines, ensuring all questions or needs directed to the CEO are addressed promptly. Prepare and edit investor reports, ensuring data accuracy and a professional presentation. Coordinate travel logistics, including creating detailed itineraries and contingency plans. Respond to after-hours emergencies when needed, maintaining solution-oriented approach. Qualifications: You're sharp, intuitive, and quick on your feet, with the ability to learn from experience and grow with the role. You have a professional demeanor and a collaborative attitude, making you approachable and enjoyable to work with. You're an exceptional communicator, and negotiator, capable of adapting your tone and message for different audiences-whether speaking to the CEO, investors, vendors or team members. You're highly organized, with an innate ability to prioritize and juggle multiple responsibilities seamlessly. You thrive under pressure, finding creative solutions in challenging situations. You have a meticulous eye for detail and a dedication to high-quality results. You're tech-savvy, and quick to learn new technologies. Proficient with tools like Microsoft Office, Google Suite, Dropbox, and Salesforce You're proactive and resourceful, capable of taking ownership of projects and solving problems independently. You're flexible, willing Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)