Dispatcher/ Office Coordinator (san rafael)

We are looking for a proactive and organized individual to support our office operations. If you excel in customer service, have strong organizational skills, and enjoy working in a fast-paced environment, we’d love to hear from you! Responsibilities Accurately manage billing and data entry Answer and place phone calls with professionalism and courtesy Use Google Calendar, Google Maps to schedule and coordinate tasks Provide general office and administrative support Requirements Communication: Excellent customer service skills with a professional and courteous demeanor Technical: Comfortable using Google Workspace tools (Calendar, Maps etc); proficiency in Microsoft Office Suite is a plus Personal: Proactive, detail-oriented, and strong problem-solving abilities Starting pay: $20 per hour Opportunities for professional growth and career development A supportive and collaborative work environment

We are a private career school of professional instructional training to aspiring home health care (HHA) professionals and we are looking for a Bilingual (Spanish /English) Front Desk Office Assistant for our Queens Location. • Must be Bilingual in English and Spanish • Must have HS Diploma/ or GED (must be able to provide a copy) • Computer Skills /Office Experience/ MS Office/ PDF • Strong attention to details and good follow up skills • Multitask/ Customer Serv/ Mature individual with exceptional communication skills. • A MUST****Maintain punctuality and regular attendance at the office to execute job responsibilities. • This role is based in a professional office environment; employees are expected to adhere to a business-casual dress code. You will be responsible for serving as the primary point of contact for students inquiries, completing students enrollment applications, processing tuition payments, maintaining students electronic files, answering/ returning calls, scanning/ uploading documents, and assisting with various office task/duties. Schedule Monday-Friday 9:00am-5:30pm Weekly Pay East Elmhurst, NY 11369 Job Type: Full-time Pay: $17.00 per hour Expected hours: 40 per week *****Applicants must provide proof of eligibility to work in the United States/ Must be legally authorized to work in the US****

Medical office seeking a friendly, professional, and organized Front Desk Receptionist to be the first point of contact for our patients and visitors. The ideal candidate will create a welcoming environment while handling administrative tasks that keep our office running smoothly. Responsibilities will include greet and welcome visitors in a professional and courteous manner, answer, screen and direct phone calls, manage the front desk area ensuring it is clean and presentable, schedule appointments and manage calendars, administrative task such as filing, data entry and documentation preparation. We require proven experience as a front desk representative, excellent verbal and communication skills, strong organizational and multitasking abilities, computer skills, professional appearance and positive attitude, and ability to remain calm and efficient under pressure.

To apply, - Send a PDF copy of your resume to the job posting - Include 2-4 sentences about why you are interested in this role and describe your qualifications - Past this exact phrase into the subject line of your application: "Exec. Assistant" MGNY Consulting Corp. is a fast-growing firm simplifying property tax management and driving innovation in affordable housing across New York City. Founded in 2008, we’re a collaborative, service-driven team, and we’re looking for motivated professionals to grow with us and make a real impact on the city we call home. Status: Full-Time Schedule: 8:00 - 5:00 pm with a 1-hour lunch break Location: On site at 109 E 9th Street, New York, NY 10003 Annual Salary: $54,600-$58,500 Benefits: Medical, Dental, Vision, LTD, 401(k) with match, Commuter Benefits with company contribution, Paid Time Off including: Vacation, Sick, Holidays & Educational Position Summary: This position has overall responsibility for providing administrative support to MGNY’s NYC office and various MGNY’s departments as necessary, with a primary focus on the Tax Appeal Unit. Responsibilities to include, but not limited to: providing client support, general administrative duties, following up with clients and government agencies for various services, and handling current & potential clients' questions and concerns via phone, email, and chat. Essential Functions: General Office Duties: - Greet visitors to the office - Answer and direct phone calls for the main office line - Managing schedules for executive team - Maintain and order office supplies - Maintain and order kitchen and bathroom supplies - Assist in planning and coordinating office meetings and company functions Tax Appeal Unit Duties: - Process client onboarding - Provide courteous customer service to applicants, tenants and clients - Provide clear, consistent, and transparent communication with clients, property owners, and government agencies to obtain required documentation or provide status updates. - Follow up with clients, as needed. Enter and manage data for client communications in internal systems, ensuring records are up-to-date - Create agreements, such as Tax Appeal documents, as needed - Process checks, take payments over the phone, and follow up on unpaid invoices as needed - Other duties as assigned Education and Experience: - Associate Degree and 3+ years of relevant professional experience, including office, hospitality or retail experience; or the equivalent combination of education and experience Required Skills/Abilities: - Proficient with Microsoft Office Suite and G-Suite - Excellent verbal and written communication skills - Demonstrated ability to work in a solutions oriented mindset - Ability to develop new client relationships - Excellent time management skills with a proven ability to meet deadlines - Ability to prioritize tasks and to delegate them when appropriate - Learning agility, resourcefulness - Drive for results - Highly detail-oriented with strong accuracy when preparing, reviewing, and entering documents and data Physical Requirements: Ability to sit at a computer monitor for extended periods of time Ability to perform repetitive finger, hand, and arm movements Ability to lift up to 15lbs. Ability to effectively discern information and formulate appropriate action Ability to reach, squat, bend, and manually manipulate standard office equipment Reasonable accommodation statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Full-Time OFFICE POSITION COMPENSATION Annual Salary $50,000 -$60,000 (DOE) Candidate Must Speak RUSSIAN and Be Fluent in English We are an established and growing large company, looking to hire a new member to our already great team! Full time office position available in Queens. We offer a friendly environment with excellent benefits. Candidate must be dependable, a team player who is always willing to take the extra step to get the job done. Must have excellent communications skills, be organized and be well spoken with the ability to multi task in a fast paced environment. Must be a team player. In addition to the compensation, we also offer, Health Benefits, Dental, Vision, RX, Paid Vacation, Paid Sick days, Paid Holidays

Office Admin (Part-Time) — Local HVAC Company Schedule: 3 days/week (weekday hours; flexible within business day) Location: Staten Island, NY (In-office) Compensation: Competitive; based on experience About the role: Due to our current office personnel relocating, we are seeking a reliable Office Administrator to fill the position in the near future. We’re an established, family-run HVAC company looking for someone organized, friendly, and comfortable in a small-business environment. You’ll help keep the office running smoothly while supporting light bookkeeping. Responsibilities • Front-office support: phones, emails, scheduling, filing • Create and update work orders,and invoices • Light bookkeeping in QuickBooks (enter bills, payments) • Maintain customer records and job folders • Prepare simple reports and spreadsheets in Excel • Draft letters/forms in Word • General admin tasks as needed Qualifications • 1+ year office admin experience (HVAC/contractor office a plus) • QuickBooks, Microsoft Word, and Excel proficiency • Strong attention to detail and confidentiality • Excellent communication and customer service skills • Dependable and able to work on-site 3 days per week How to Apply Email your resume (PDF ) RE: Office Admin – Your Name.