Executive Assistant (boston: boston/cambridge/brookline)

Seeking a dependable and organized Office Assistant to help with light administrative tasks in a small office. This is a part-time role with morning hours only, ideal for someone who enjoys filing, keeping things tidy, and working independently. Duties include: Filing (physical and digital) Typing proposals Light data entry Managing phone calls (if any) Office inventory tracking Keeping the office clean and organized Requirements: Must speak, read, and write English Must have morning availability Previous admin/office experience is a plus! Must own a smartphone and know how to use it Basic computer skills Strong attention to detail Able to work independently Note: Only candidates who meet the listed requirements will be considered. Schedule: 3 hours/day, 1–2 days/week (mornings only) Location: Pleasanton, CA How to Apply: Please send your resume and cover letter to email. Include any relevant certifications and references. Only candidates who meet the listed skills and requirements will be considered for this position. We look forward to hearing from you!

We are a moving company located in Hayward seeking energetic, self-motivated and confident Sales Representative. If you have a good rapport with people and have held past sales jobs, then we want to hear from you. Please note you will not be cold calling. We have a large number of leads for clients interested in moving You will be trained. If you can roll through calls and strive to make good commission this is the position for you! We want you to build relationships with people and convert calls in to sales. This is a full-time position at present; qualified people can start today!!! We will give you full training and the tools to make sales. You just have to be confident with a good personality. Qualifications Strong oral and written communication skills- over the phone (friendly). Persuasive MUST HAVE EXPERIENCE AS A Sales REPRESENTATIVE IN MOVING COMPANIES. Enjoy a casual work environment Experience: Sales: 2 years We offer a great working environment with a large amount of leads for you to close the deal and build up your Commissions. We offer hourly salary + percentage commission for every order. This position is for an immediate hire. SERIOUS INQUIRIES ONLY. Please send your resume along to us We look forward to hearing from you.

Company Overview: Prime Property Management is a dynamic and growing HOA management/Property Management company dedicated to providing exceptional service to our clients. We are currently seeking a reliable and proactive Part-Time Office Assistant to join our team. This position offers an exciting opportunity to work in a fast-paced environment and contribute to various aspects of our operations. Responsibilities: *Assist with making calls to prospective clients *Support in running errands such as letting vendors into properties, inspecting properties, and posting notices *Perform various office tasks including organizing, making key copies, and other administrative duties as assigned *Conducting move in/move out inspection, taking listing photos, etc Requirements: *DRE Real Estate License *Valid driver's license and clean driving record *Ability to drive a company car as needed *Availability to work on-site Monday through Friday *Excellent organizational and communication skills *Attention to detail and ability to multitask Benefits: *Competitive pay at $25 per hour *Opportunity to work with a collaborative and supportive team *Mileage reimbursement for the use of personal vehicle *Potential for growth and advancement within the company How to Apply: If you are interested in joining our team as a Part-Time Office Assistant, please submit your resume and why you think you would be a good fit. We look forward to hearing from you! Prime HOA Management is an equal opportunity employer and welcomes applicants from all backgrounds.

Position Overview 30 to 40 hours per week. The Administrative Assistant supports the daily operations of Stewards of the Coast and Redwoods (Stewards), located in Armstrong Redwoods, Guerneville, California, by managing communications, donor and volunteer databases, online systems, special events, marketing efforts, and general office functions. This position also provides accounting support, including data entry and cash handling. This is a team-oriented role in a collaborative environment, requiring strong communication skills, adaptability, and a shared commitment to Stewards’ mission and values. Reports To: Administrative Director or Executive Director Works Closely With: Programs Director, Executive Assistant Key Responsibilities Database Management (CRM – Customer Relationship Management) ● Maintain accurate and up-to-date donor and volunteer data in the CRM system ● Generate reports, mailing labels, and mail merges ● Prepare thank-you letters and process donations and deposits Accounting Support ● Make bank deposits at the local bank ● Assist Retail Coordinator with online orders as directed ● Enter data into QuickBooks and Square Online Systems ● Monitor and assist customers with the online reservation and event registration system ● Manage and track online payments ● Communicate with customers via email, phone, and other platforms Special Events & Fundraising ● Collaborate with staff on event planning, including permits, logistics, scheduling, and ticket sales ● Assist with online fundraising auctions and donor engagement activities ● Coordinate auction donation pick-up, tracking, and data entry ● Help host community education programs and events Program Support ● Prepare training materials, set up rooms, and organize supplies ● Assist with training sessions, make follow-up calls, and respond to participant inquiries ● Support docent training sessions and continuing education programs General Office Support ● Manage phones, emails, filing systems, and office organization ● Welcome and assist volunteers and visitors ● Maintain office cleanliness, order supplies, and handle bulk mailings ● Perform other duties as assigned Qualifications ● Prior nonprofit and prior administrative experience strongly preferred ● Proficiency in MS Office, Google Workspace, social media, and website updates; knowledge of QuickBooks and Square preferred ● Skills in Adobe Creative Suite (InDesign, Photoshop, Illustrator) a plus ● Strong organizational skills and attention to detail ● Reliable, with excellent interpersonal and communication skills ● Bilingual Spanish preferred ● Experience with database/CRM systems ● Ability to work collaboratively in a small, high-output team environment ● Ability to lift up to 50 lbs and hike on uneven terrain ● Valid driver’s license, insurance, and a clean driving record required Compensation & Benefits ● $22–$25/hour DOE ● Employee PTO (holidays, vacation and personal time), 403(b) retirement plan, and medical stipend ● Equal opportunity, at-will employer FOR MORE INFO VISIT: https://stewardscr.org/staff-jobs/

Job Title: Bid Coordinator Location: Fremont, CA or Sacramento, CA Department: Estimating Reports To: Nicole Kostecki, Preconstruction Manager Job Type: Full-time (Onsite Monday through Friday) Job Classification: Salaried - Exempt About Commercial Casework Inc.: Commercial Casework Inc. is one of the Bay Area’s leading Architectural Millwork & Cabinetry Companies. Our HQ is in Fremont, CA. with a secondary location (expansion) in Sacramento, CA. Having been in business since 1976, we are well established in the industry and provide a secure future for those looking to make a career in millwork. We are fortunate enough to be able to provide goods for some of the Bay Area’s top companies. Job Summary: The Bid Coordinator is responsible for supporting the Estimating Department in preparing accurate and competitive cost estimates for construction projects. This role involves assisting with the collection, analysis, and interpretation of data required for project bids. The Bid Coordinator will work closely with estimators, project managers, and other team members to ensure all estimating activities are completed on time and in accordance with company standards. Key Responsibilities: • Assist in gathering and organizing data, such as material costs, sub-contractor costs, and other bids, for accurate estimate preparation. • Communicate with vendors and subcontractors to obtain pricing, availability, and delivery schedules to include in estimates. • Manage incoming bid invites and create internal project files. Maintain and organize project files, including architectural drawings, specifications, photos, and all incoming information from the general contractor. Manage and compare incoming sub-contractor quotes. • Handle general administrative tasks, such as scheduling meetings, preparing reports, and responding to inquiries from clients and team members. Required Skills and Qualifications: • High school diploma or equivalent required; associate degree in construction management, business, or a related field is preferred. • Previous experience in construction, estimating, or a related field is preferred but not required. Training will be provided. • Strong attention to detail and organizational skills. • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). • Basic knowledge of estimating software (e.g., Bluebeam, PlanSwift) is an advantage. • Basic knowledge of reading and understanding architectural drawings and specs. • Excellent communication skills, both written and verbal. • Ability to work independently and as part of a team. • Strong analytical and problem-solving abilities. • Ability to manage multiple tasks and meet deadlines. • Strong work ethic and willingness to learn. • Proactive and positive attitude. Working Conditions and Physical Requirements: • Primarily office-based with occasional visits to project sites. • Prolonged periods of sitting at a desk, working on a computer, and the ability to lift up to 30 lbs. • Option to work in Fremont, CA or Sacramento, CA Benefits: • Quarterly Bonus • Employee Ownership/Equity via ESOP (10% company contribution) • Traditional 401K w/Employer matching • ROTH 401K w/Employer matching • 10 Paid Holidays • 15 to 25 Days of PTO (increases based on years of service) • Medical/Dental/Vision Insurance; company will pay 100% coverage for employees and 80% for dependents. • Training Reimbursement Fund • Gym/Fitness Reimbursement • Cell Phone Allowance • Auto Allowance Commercial Casework Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are a busy, well established auto repair shop in Marin We are family owned and strive to provide high customer service to Marin County. We are currently looking for a Customer Service Assistant who has the same mutual goal as us for providing high customer service. This position is a 40 hour a week position: M-F from 8:am to 5:pm but being flexible is a plus Bilingual a plus General Duties *Greet Customers *Answer Phones *Assist Onsite Manager *General clerical tasks *M-F 8AM-5PM Requirements *Good Communication skills *Have organizations skills *Good customer service skills *High School diploma *Dependable